Leon County Ring
| Tracking # |
2019-07418 |
| Submitted | Sept. 30, 2019 |
| Est. Completion | None |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.
Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Caroline Haskins
From: Leon County Sheriff's Office
October 02, 2019
Caroline Haskins
RE: Public Records Request 2019-07418
Dear Ms. Haskins
This letter acknowledges receipt of your public records request dated September 30, 2019 for
the following items:
n Copy of All instructional materials, presentations and presentation materials (including
recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and
other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any
notes taken during meetings that discussed the use of Ring devices and/or the Neighbors
app, B) any explanations (whether internally or externally generated) of how Ring devices
and/or the Neighbors app work, and C) any other document that has been used to help
explain the use of Ring devices and/or the Neighbors app to any party, including internal
documentation, public relations materials, and executive summaries.
n Copy of any privacy impact assessments, use policies, standard operating procedures, data
retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability
waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal,
Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements
between the police department and Ring
n Copy of any funding opportunity announcements, grant applications and grantor
status/progress reports, reports to legislative bodies, annual reports that mention Ring or the
Neighbors app, as well as audit records, including but not limited to security audits of the
software, misuse reports, and reports to oversight bodies.
n Copy of any digital communications including but not limited to emails and text messages)
as well as documents, (including but not limited to PDF, word processing, excel, and slide
documents) that mention Ring or the Neighbors app
n Copy of any digital communications (including but not limited to emails and text messages)
with Ring representatives.
If this list does not accurately reflect the item(s) you requested, please contact us immediately at (850)
606-3317 for clarification.
To ensure a proper and timely response, your request will be processed in the order in which it was
received. It is the policy of the Sheriff's Office to process all requests as quickly as possible. If you
provided contact information, we will contact you when your request is completed. If you did not
provide contact information, please call (850) 606-3317 for the status of your request.
NOTE: The Identity or name of sexual battery victims, child abuse victims, elder abuse victims,
911 callers, misdemeanor juvenile arrests, and spouses and children of law
enforcement officers, firefighters, and other statutorily protected occupations are exempt from
release or confidential per Florida Statutes: sections 365.171(12), 394.4615(1), 985.04(1),
119.071(4), 119.071(2)(h) and 415.107(1). Thus, we are unable to provide records for these based
on a name search, as doing so would identify them by name.
If you should have any further questions, please do not hesitate to contact us at (850) 606-3317.
Please reference Request Number 2019-07418 in all communications.
Please note: Under Florida's Public Records laws, most written communications to or from
Sheriff's Office staff or officials regarding Sheriff's Office business are public records available to
the public and media upon request. Your communications and/or 119 Public Records request may,
therefore, be subject to public disclosure.
Sincerely,
Becky Gay
Leon County Sheriff's Office Public Records
Leon County Sheriff's Office
Records Management
P.O. Box 727
Tallahassee, FL 32302
LCSO_Public_Records@leoncountyfl.gov
850-606-3317 (main)
850-606-3326 (fax)
850-487-1446 (Detention Center Fax)
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From: Leon County Sheriff's Office
October 10, 2019
Caroline Haskins
RE: Public Records Request 2019-07418
Dear Ms. Haskins
This letter is in response to your public records request dated September 30, 2019. We
anticipate that the nature and/or volume of the records requested by you to be inspected or
copied will require extensive clerical or supervisory assistance for review and redaction of
such records. Pursuant to Section 119.07(4)(d), F.S., the estimated costs for review and
redaction of the records requested is listed below:
Requested Estimated Cost
1 Copy of All instructional materials, presentations and presentation materials (including
recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and
other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any
notes taken during meetings that discussed the use of Ring devices and/or the Neighbors
app, B) any explanations (whether internally or externally generated) of how Ring devices
and/or the Neighbors app work, and C) any other document that has been used to help
explain the use of Ring devices and/or the Neighbors app to any party, including internal
documentation, public relations materials, and executive summaries.
***********************Estimate********************** $1,117.42
5078 pages @ 100 pages per staff hour = 51 staff hours.
51 hours @ $21.42 per hour = $1092.42
1 DVD @ $25.00 per DVD = $25.00
Total = $1117.42
Note: The primary costs are associated with review and redaction
of emails. There is another requester asking for emails as well. He
has disputed the costs, and was advised that the costs for review
and redaction may be split between you and that requester.
Should either elect not to pay/receive the email records, the other
would have to pay the full costs.
2 Copy of any privacy impact assessments, use policies, standard operating procedures, data
retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability
waivers, insurance agreements, Requests for Proposals, Responses to Requests for
Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal
agreements between the police department and Ring
3 Copy of any funding opportunity announcements, grant applications and grantor
status/progress reports, reports to legislative bodies, annual reports that mention Ring or the
Neighbors app, as well as audit records, including but not limited to security audits of the
software, misuse reports, and reports to oversight bodies.
No records found responsive to the item requested
4 Copy of any digital communications including but not limited to emails and text messages)
as well as documents, (including but not limited to PDF, word processing, excel, and slide
documents) that mention Ring or the Neighbors app
5 Copy of any digital communications (including but not limited to emails and text
messages) with Ring representatives.
Total: 51.00 $1,117.42
In order for us to process your request, we will need payment in full. As soon as we receive your payment, we will process your request.
If you should have any further questions, please do not hesitate to contact us at (850) 606-3317. Please reference Request Number 2019-07418 in all communications.
Sincerely,
Becky Gay
Leon County Sheriff's Office Public Records
Leon County Sheriff's Office
Records Management
P.O. Box 727
Tallahassee, FL 32302
LCSO_Public_Records@leoncountyfl.gov
850-606-3317 (main)
850-606-3326 (fax)
850-487-1446 (Detention Center Fax)
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