Internal Procedures - TPD/LCSO (Leon County Sheriff's Office)

June 22, 2018

MuckRock News
Dept MR 56504
411A Highland Ave
Somerville, MA 02144-2516
RE: Public Records Request 2018-04625
Dear To Whom it May Concern
This letter acknowledges receipt of your public records request dated
June 21, 2018 for the
following items:
n Copy of all internal communications pertaining to changes or
modifications in enforcement
practices which encourage or discourage increases or decreases
in citations issued.
n Copy of all internal communications pertaining to changes or
modifications in enforcement
practices which encourage or discourage increases or decreases
in vehicle searches.
n Copy of all internal communications pertaining to changes or
modifications in enforcement
practices which encourage or discourage increases or decreases
in arrests.
n Copy of all internal communications pertaining to changes or
modifications in enforcement
practices which encourage or discourage increases or decreases
in traffic stops.
n Copy of all internal communications pertaining to changes or
modifications in enforcement
practices which encourage or discourage increases or decreases
in other common
enforcement measures.
This request does not identify the record(s) to permit
us to locate them. Please
identify each record you are requesting with sufficient
specificity to allow us to locate
them.

If you are unable to provide more specificity for this
request, we will require a two
hour deposit for staff research time (prior to the
research), to determine what records
If this list does not accurately reflect the item(s) you requested,
please contact us immediately at (850)
606-3317 for clarification.
To ensure a proper and timely response, your request will be processed
in the order in which it was
received. It is the policy of the Sheriff's Office to process all
requests as quickly as possible. If you
provided contact information, we will contact you when your request is
completed. If you did not
provide contact information, please call (850) 606-3317 for the status
of your request.


NOTE: The Identity or name of sexual battery victims, child abuse
victims, elder abuse victims,
911 callers, misdemeanor juvenile arrests, and spouses and children of
law
enforcement officers, firefighters, and other statutorily protected
occupations are exempt from
release or confidential per Florida Statutes: sections 365.171(12),
394.4615(1), 985.04(1),
119.071(4), 119.071(2)(h) and 415.107(1). Thus, we are unable to
provide records for these based
on a name search, as doing so would identify them by name.
If you should have any further questions, please do not hesitate to
contact us at (850) 606-3317.
Please reference Request Number 2018-04625 in all communications.
Please note: Under Florida's Public Records laws, most written
communications to or from
Sheriff's Office staff or officials regarding Sheriff's Office
business are public records available to
the public and media upon request. Your communications and/or 119
Public Records request may,
therefore, be subject to public disclosure.
Sincerely,
Becky Gay
Leon County Sheriff's Office Public Records

LCSO Public Records
Leon County Sheriff's Office
2825 Municipal Way
Tallahassee, FL 32304
Phone: (850) 606-3317
Fax: (850) 606-3326

Hello,
Is it possible to ask the requester of they have a certain time frame
on the request. I have
searched our email database and have found 374 emails (1520 pages)
regarding the
issuance of citations. Therefore, the estimated cost for this one item
is as follows:

1520 pages @ 100 pages per hour = 15.2 staff hours for research and
review.
15 staff hours at $21.42 per hour = $321.30

Note: This does not mean that the email to be searched contains the
requested item.

I have not yet searched for Traffic Stops, Vehicle Searches, and
Arrests.
Please advise.

Becky Gay

LCSO Public Records
Leon County Sheriff's Office
2825 Municipal Way
Tallahassee, FL 32304
Phone: (850) 606-3317
Fax: (850) 606-3326

>>> <requests@muckrock.com> 6/21/2018 10:16 AM >>>
June 21, 2018
To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following
records:
All internal communications (emails, text messages, or other memos
between personnel) pertaining to: changes or modifications in
enforcement practices, which encouraged or discouraged increases or
decreases in citations issued, vehicle searches performed, arrests made,
traffic stops, or other common enforcement measures. Also, internal
communications which made or suggested adjustments in the level of
policing activity in specific geographic areas of Tallahassee/Leon
County. Finally, we also request communications between law enforcement
departments that have jurisdiction over Tallahassee/Leon County that
satisfy the previously mentioned criteria.
The requested documents will be made available to the general public,
and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would
inform me of the total charges in advance of fulfilling my request. I
would prefer the request filled electronically, by e-mail attachment if
available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 10
business days.
Sincerely,
USA Herald
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly:
https://www.muckrock.com/accounts/agency_login/leon-county-sheriffs-office-7940/internal-procedures-tpdlcso-leon-county-sheriffs-office-56504/?email=lcso_public_records%40leoncountyfl.gov&uuid-login=36b07fb7-35f5-483d-9e1e-4c4cd177199c#agency-reply
Is this email coming to the wrong contact? Something else wrong? Use
the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 56504
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but
is being sent through MuckRock by the above in order to better track,
share, and manage public records requests. Also note that improperly
addressed (i.e., with the requester's name rather than "MuckRock News"
and the department number) requests might be returned as undeliverable.

Hello,
I sent the below email on 6/25/2018. I am awaiting a response from
the
requester on how they would like for me to proceed. If there is no
response
within 30 days, the request will be canceled.

Thanks
Becky Gay

LCSO Public Records
Leon County Sheriff's Office
2825 Municipal Way
Tallahassee, FL 32304
Phone: (850) 606-3317
Fax: (850) 606-3326

>>> LCSO_Public_Records LCSO_Public_Records 6/25/2018 11:39 AM >>>
Hello,
Is it possible to ask the requester of they have a certain time frame
on the request. I have
searched our email database and have found 374 emails (1520 pages)
regarding the
issuance of citations. Therefore, the estimated cost for this one item
is as follows:

1520 pages @ 100 pages per hour = 15.2 staff hours for research and
review.
15 staff hours at $21.42 per hour = $321.30

Note: This does not mean that the email to be searched contains the
requested item.

I have not yet searched for Traffic Stops, Vehicle Searches, and
Arrests.
Please advise.

Becky Gay

LCSO Public Records
Leon County Sheriff's Office
2825 Municipal Way
Tallahassee, FL 32304
Phone: (850) 606-3317
Fax: (850) 606-3326

>>> <requests@muckrock.com> 6/21/2018 10:16 AM >>>
June 21, 2018
To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following
records:
All internal communications (emails, text messages, or other memos
between personnel) pertaining to: changes or modifications in
enforcement practices, which encouraged or discouraged increases or
decreases in citations issued, vehicle searches performed, arrests made,
traffic stops, or other common enforcement measures. Also, internal
communications which made or suggested adjustments in the level of
policing activity in specific geographic areas of Tallahassee/Leon
County. Finally, we also request communications between law enforcement
departments that have jurisdiction over Tallahassee/Leon County that
satisfy the previously mentioned criteria.
The requested documents will be made available to the general public,
and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would
inform me of the total charges in advance of fulfilling my request. I
would prefer the request filled electronically, by e-mail attachment if
available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 10
business days.
Sincerely,
USA Herald
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly:
https://www.muckrock.com/accounts/agency_login/leon-county-sheriffs-office-7940/internal-procedures-tpdlcso-leon-county-sheriffs-office-56504/?email=lcso_public_records%40leoncountyfl.gov&uuid-login=36b07fb7-35f5-483d-9e1e-4c4cd177199c#agency-reply
Is this email coming to the wrong contact? Something else wrong? Use
the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 56504
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but
is being sent through MuckRock by the above in order to better track,
share, and manage public records requests. Also note that improperly
addressed (i.e., with the requester's name rather than "MuckRock News"
and the department number) requests might be returned as undeliverable.

Hello,

I received a request for the following information:

1. Copy of all internal communications pertaining to changes or
modifications in enforcement practices which encourage or
discourage increases or decreases in citations issued.

2. Copy of all internal communications pertaining to changes or
modifications in enforcement practices which encourage or
discourage increases or decreases in vehicle searches.

3. Copy of all internal communications pertaining to changes or
modifications in enforcement practices which encourage or
discourage increases or decreases in arrests.

4. Copy of all internal communications pertaining to changes or
modifications in enforcement practices which encourage or
discourage increases or decreases in traffic stops.

I have not found any memorandums pertaining to the items
requested. Therefore, my other form of records to search are
emails. I was not given any specific time frame, therefore, I
have to search all emails. In searching for item #1 I have found
that we have 374 emails (1520 pages) pertaining to traffic citations.
I do not know if they are specifically what was requested, but to
find
out I have to review every page. We are required to respond to
the request and produce the records if they are available, but we
are entitled by statute to charge a research and review fee. Our
fee is $21.42 per hour at the rate of 100 pages per hour.

I am asking whether the requester would like to give me a time
frame to narrow the search and hopefully reduce the cost. The
request as is, is too large to send via email and will require a DVD.
I need the requester to tell me how to proceed. Payment will
be required before the work is completed. Do you wish for me
to find out how many records need reviewing by adding the other
three items above and giving you a full estimate? Or do you wish to
narrow the time frame of the request? For Item number 1 we
are already estimated at $321.30. The charge for the DVD is
$25.00.

We await your response.

Thank you

Becky Gay

LCSO Public Records
Leon County Sheriff's Office
2825 Municipal Way
Tallahassee, FL 32304
Phone: (850) 606-3317
Fax: (850) 606-3326

August 01, 2018

MuckRock News
Dept MR 56504
411A Highland Ave
Somerville, MA 02144-2516
RE: Public Records Request 2018-04625
Dear To Whom it May Concern
This letter is in response to your public records request dated June
21, 2018. Below is our
response to your request for the following items:
Request Response
Cost
1 Copy of all internal communications pertaining to changes or
modifications in enforcement practices which encourage or
discourage
increases or decreases in citations issued in the last 18
months.
(02/01/2017 thru 08/01/2018)
No records found responsive to the
item requested.
2 Copy of all internal communications pertaining to changes or
modifications in enforcement practices which encourage or
discourage
increases or decreases in vehicle searches from 02/01/2017
thru 08/01/2018.

No records found responsive to the item
requested.

3 Copy of all internal communications pertaining to changes or
modifications in enforcement practices which encourage or
discourage
increases or decreases in arrests from 02/01/2017 thru
08/01/2018.
No record found responsive to the item
requested
4 Copy of all internal communications pertaining to changes or
modifications in enforcement practices which encourage or
discourage
increases or decreases in traffic stops from 02/01/2017 thru
08/01/2018 .
No records found responsive to the
item requested


If you should have any further questions, please do not hesitate to
contact us at (850) 606-
3317. Please reference Request Number 2018-04625 in all
communications.
Sincerely,
Becky Gay Leon County Sheriff's Office Public Records

LCSO Public Records
Leon County Sheriff's Office
2825 Municipal Way
Tallahassee, FL 32304
Phone: (850) 606-3317
Fax: (850) 606-3326