Procurement software and processes (City Clerk's Office)

Dear Arie Bronshtein:
Thank you for your interest in public records of City of Kalamazoo. Your request has been received and is being processed in accordance with the Freedom of Information Act, Public Act 422 of 1976, as amended, MCL. 15.231 et. seq. Your request was received in this office on 6/12/2020 and given the reference number C000559-061520 for tracking purposes. With Electronic Requests, the statutory response time does not begin until the following business day. Records Requested: Pursuant to the Michigan Freedom of Information Act, I hereby request the following records:
1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.
Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?
Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The Freedom of Information Act, Public Act 422 of 1976, as amended, MCL. 15.231 et. seq.does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.
City of Kalamazoo
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Arie Bronshtein,

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RE: Freedom of Information Act Request of June 12, 2020, Reference #C000559-061520
Dear Arie Bronshtein,
The City of Kalamazoo received a public information request from you on June 12, 2020. Your request mentioned: Pursuant to the Michigan Freedom of Information Act, I hereby request the following records:
1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.
Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?
The public record requested does not exist or cannot be located using the description given. -We use Microsoft Word to create our bid documents and do not currently use electronic signature software. We use Eden to manage the process, but not to create documents.
Please contact us by replying to this email if you have any further concerns/questions related to this request.
Sincerely,
City of Kalamazoo NOTICE : Michigan law provides two means for appealing a denial of all or part of a request under the Freedom of Information Act. You may file a written appeal with the City Clerk or the City Attorney which must state the word "appeal" and identified the reason or reasons for reversal of the denial. In addition, you have the right to challenge this denial by starting a lawsuit in the Kalamazoo Circuit Court to compel disclosure within 180 days after a final denial of the request, Should you prevail, you will be entitled to have reasonable attorney fees, costs and disbursements assessed against the public body, as ordered by the Court. If the public body has been arbitrary and capricious, you may be awarded, in addition to actual damages, punitive damages not exceeding $1,000. The City of Kalamazoo FOIA Procedures & Guidelines and its Written Public Summary are available at www.kalamazoocity.org/foia

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