January 2017 Email Metadata (Information Technology, Indiana)

Matt Chapman - Free Our Info, NFP filed this request with the Information Technology, Indiana of Indianapolis, IN.
Tracking #

S000768-072518

Multi Request January 2017 Email Metadata
Est. Completion None
Status
Fix Required

Communications

From: Matt Chapman - Free Our Info, NFP


To Whom It May Concern:

Pursuant to the Indiana Access to Public Records Act, I hereby request the following records:

For all accounts managed by your department, please provide me the following information for all emails sent during January, 2017:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

Please note that I am not requesting the contents of each email.

I am more than happy to provide documentation or tips for extracting this information from your mail server if needed. Documentation that I have available include methods using excel, powershell, msaccess, Office 365 eDiscovery tools, and the direct extraction from an exchange database using forensic analysis tools.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Matt Chapman

From: Information Technology, Indiana

--- Please respond above this line ---

Mr. Chapman-
After reviewing your request for records under Indiana’s Access to Public Records Act, we have determined that more information is needed before this request can be fulfilled. Specifically, the request that you submitted does not identify the records that you seek with reasonable particularity as required by Indiana Code 5-14-3-3(a)(1). Indiana’s Public Access Counselor has stated that in order for a request for emails messages to be reasonably particular, the request needs to include, “a named sender, a named recipient, a timeframe of six months or less, and a set of search terms or subject matter as a parameter.” Opinion of the Public Access Counselor, 17-FC-52 (https://www.in.gov/pac/advisory/files/17-FC-52.pdf).
Accordingly, we are requesting that you revise your request so that it identifies the documents that you are seeking with reasonable particularity. We look forward to hearing from you further. Thank you for your time.

From: Information Technology, Indiana

Thank you for your interest in public records of the City of Indianapolis and Marion County.
This message acknowledges your request has been received and is being processed in accordance with the Indiana Access to Public Records Act, Indiana Code chapter 5-14-3-1, et. seq. Your request was received in this office on 7/25/2018 and given the reference number S000768-072518 for tracking purposes.
Records You Requested are: "For accounts managed by ISA, please provide the following information: 1. From address2. To address3. bcc addresses4. cc addresses5. Time6. Date"
Your request will be forwarded to the relevant city or county agency for review and a determination of whether there are public records responsive to your request and, if so, whether those public records are disclosable to you. The city or county agency will contact you concerning your request and inform you whether there are public records responsive to your request, if all or part of those public records are not disclosable to you, and the statutory basis for any denial. Information pertaining to any copying fees that may be related to obtaining copies will be provided. PLEASE NOTE: The Indiana Access to Public Records Act does not require a governmental body to create new public records, to do legal research, or to answer questions.
You will receive a more substantive response to your request within a reasonable time after submission.  Please allow the agency time to review and process your request.  Depending on the nature of the request, this may be several days.  If you have not received any response and at least 7 days have passed since submission, feel free to contact the Public Access Counselor to check the status.  Additionally, if you have general questions about the Indiana Access to Public Records Act, please contact the Public Access Counselor at any time.

You may reach the Public Access Counselor at 317.327.4055 or PAC@indy.gov. (mailto:PAC@indy.gov)
Thank you, City of Indianapolis and Marion County
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Information Technology, Indiana

In regards to the Public Records Request - Government Records received on 7/25/2018 requesting records, the records have been in " status for 61 days. The Indianapolis & Marion County considers this request closed. If you would still like the records, please submit another Public Records Request - Government Records. Thank you for using the My.Indy.Gov Records Center. Requested Clarification"
Request Details:
Reference # S000768-072518
Description of Records Requested: For accounts managed by ISA, please provide the following information: 1. From address2. To address3. bcc addresses4. cc addresses5. Time6. Date
To view the full details of  this request please log into the
My.Indy.Gov Records Center

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