Hawaii AG, Taxation, DOCARE, DPS, DOT Employee Rosters 2023-5-9
It is a clone of this request.
| Submitted | May 9, 2023 |
| Est. Completion | None |
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Communications
From: Sam Stecklow
To Whom It May Concern:
This is a public records request made via MuckRock under the Hawaii Uniform Information Practices Act, seeking records related to employment rosters in this state.
This request is brought by Big Local News along with a collaboration of news organizations, including ABC News, KQED, MuckRock, the Invisible Institute and other news organizations. Big Local News is a program of Stanford University’s Journalism and Democracy Initiative and helps journalists collect, process and analyze public data.
We are seeking any datasets, databases, and/or spreadsheets sufficient to show the following information regarding every current or former employee of the Hawaii AG's Office, Hawaii Department of Taxation, Hawaii Division of Conservation and Resources Enforcement, Hawaii Department of Transportation, and Hawaii Department of Public Safety, year-by-year, dating back however far as the electronic data exist for:
First name
Middle name or initial
Last name
Unique employee identification number
Race
Gender
Year of birth
Employing agency
Job title
Division assignment
Hire date
Separation date, if applicable
Reason for separation, if applicable
If your roster system contains data elements not listed above, please include them in the response, provided they are releasable under the law. On the other hand, we recognize some of the information we are asking for may not be tracked by your system. If that is the case, we are willing to accept as many of the data elements as your agency maintains. If some records are more readily available, we are happy to receive partial information as soon as possible while the remaining request is processed.
In addition to the data elements listed, we request documentation necessary to understand and interpret the data, including but not limited to record layouts, data dictionaries, code sheets, lookup tables, etc.
Our preference is to receive structured data provided in a machine-readable text file, such as delimited or fixed-width formats. We can also handle a variety of other data formats including SQL databases, Excel workbooks and MS Access. If there are additional formats your agency would prefer to provide, please let us know.
We are seeking this information as a news media organization on a matter of public interest concerning the conduct of government. As such, we ask for a waiver of all fees, if allowed under state law. If fees are necessary to reimburse the agency for actual costs, we agree to pay up to $100. If costs exceed that amount, please let us know before fulfilling the request.
Please send clarifications and questions via electronic communication at any time. Thank you very much for your time and attention to this request.
Sam Stecklow
Journalist
Invisible Institute
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Hawaii Uniform Information Practices Act request, copied below, and originally submitted on May 10, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Human Resources Development
Aloha Sam Stecklow,
I will forward your follow up inquiry below to the office in charge.
Thank you.
Elena Murayama
Private Secretary to the Director
Department of Human Resources Development
235 S. Beretania Street, 14th Floor
Honolulu, Hawai‘i 96813
Telephone: (808) 587-1100
Email: elena.s.murayama@hawaii.gov<mailto:elena.s.murayama@hawaii.gov>
NOTICE: This information and attachments are intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged and/or confidential. If the reader of this message is not the intended recipient, any dissemination, distribution or copying of this communication is strictly prohibited and may be punishable under state and federal law. If you have received this communication in error, please notify the sender via email immediately and destroy all electronic and paper copy.
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~WRD1094
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Hawaii Uniform Information Practices Act request, copied below, and originally submitted on May 10, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Hawaii Uniform Information Practices Act request, copied below, and originally submitted on May 10, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Human Resources Development
Aloha Sam Stecklow,
Our apologies. I will forward your follow up inquiry below to the office in charge.
Thank you.
Elena Murayama
Private Secretary to the Director
Department of Human Resources Development
235 S. Beretania Street, 14th Floor
Honolulu, Hawai‘i 96813
Telephone: (808) 587-1100
Email: elena.s.murayama@hawaii.gov<mailto:elena.s.murayama@hawaii.gov<mailto:elena.s.murayama@hawaii.gov%3cmailto:elena.s.murayama@hawaii.gov>>
NOTICE: This information and attachments are intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged and/or confidential. If the reader of this message is not the intended recipient, any dissemination, distribution or copying of this communication is strictly prohibited and may be punishable under state and federal law. If you have received this communication in error, please notify the sender via email immediately and destroy all electronic and paper copy.
-
~WRD0816
From: Human Resources Development
Aloha Sam,
Again, we sincerely apologize for the delay in responding. We intend to respond to your request in part with the information you have requested. However, to be compliant with Hawaii Revised Statutes, Chapter 92F, we want to ensure that we can remove the employees that were presently or formerly involved in an undercover capacity within these agencies. We’ll be in touch as soon as we are able.
Thank you.
Elena Murayama
Private Secretary to the Director
Department of Human Resources Development
235 S. Beretania Street, 14th Floor
Honolulu, Hawai‘i 96813
Telephone: (808) 587-1100
Email: elena.s.murayama@hawaii.gov<mailto:elena.s.murayama@hawaii.gov>
NOTICE: This information and attachments are intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged and/or confidential. If the reader of this message is not the intended recipient, any dissemination, distribution or copying of this communication is strictly prohibited and may be punishable under state and federal law. If you have received this communication in error, please notify the sender via email immediately and destroy all electronic and paper copy.
-
~WRD0000
From: Sam Stecklow
Thank you
Sam
From: Sam Stecklow
Hello Elena
Regarding the former employees, you may be aware that the OIP has issued the following opinion: “Without more specific factual justification, OIP does not read this language, as the City suggests, to include law enforcement employees who could potentially receive an undercover assignment at some future date.” U Memo. 11-3 at 4.
Thank you
Sam
From: Human Resources Development
Thank you Sam. I’ll pass your information along to our staff in charge.
Have a good day.
Elena
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~WRD2504
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Hawaii Uniform Information Practices Act request, copied below, and originally submitted on May 10, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Human Resources Development
Aloha Sam Stecklow:
I will forward your message to the office in charge for a status update since our last communication with you on July 14, 2023.
Thank you.
Elena Murayama
Private Secretary to the Director
Department of Human Resources Development
235 S. Beretania Street, 14th Floor
Honolulu, Hawai‘i 96813
Telephone: (808) 587-1100
Email: elena.s.murayama@hawaii.gov<mailto:elena.s.murayama@hawaii.gov<mailto:elena.s.murayama@hawaii.gov%3cmailto:elena.s.murayama@hawaii.gov>>
NOTICE: This information and attachments are intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged and/or confidential. If the reader of this message is not the intended recipient, any dissemination, distribution or copying of this communication is strictly prohibited and may be punishable under state and federal law. If you have received this communication in error, please notify the sender via email immediately and destroy all electronic and paper copy.
-
~WRD0003
From: Human Resources Development
Aloha Mr. Stecklow:
Thank you again for your kind understanding and patience. You may expect a response from us by the end of this month.
Thank you.
Elena Murayama
Private Secretary to the Director
Department of Human Resources Development
235 S. Beretania Street, 14th Floor
Honolulu, Hawai‘i 96813
Telephone: (808) 587-1100
Email: elena.s.murayama@hawaii.gov<mailto:elena.s.murayama@hawaii.gov<mailto:elena.s.murayama@hawaii.gov%3cmailto:elena.s.murayama@hawaii.gov>>
NOTICE: This information and attachments are intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged and/or confidential. If the reader of this message is not the intended recipient, any dissemination, distribution or copying of this communication is strictly prohibited and may be punishable under state and federal law. If you have received this communication in error, please notify the sender via email immediately and destroy all electronic and paper copy.
-
~WRD1532
From: Sam Stecklow
Thank you, Elena
Sam
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Hawaii Uniform Information Practices Act request, copied below, and originally submitted on May 10, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Human Resources Development
Aloha Mr. Stecklow,
I will follow up with the office in charge and respond with an update as soon as I hear back from them.
Thank you.
Elena
-
~WRD3317
From: Human Resources Development
Please find uploaded, files for each of the agencies as requested, split by active employees and inactive employees. PSD still needs to vet and remove any undercover law enforcement officers that are exempted from disclosure under HRS 92F-12 for their active employees. ATG still needs to vet and remove those similar employees from both active and inactive files.
The inactive files will show a term date and the last day worked. The term date is the effective date the employee's status became inactive.
Also included is the list of action reason combinations to help explain the corresponding transaction used to terminate the individual.
Should you have any questions, please feel free to contact Darrick Tanigawa at darrick.g.tanigawa@hawaii.gov, please copy dhrd.erd.hawaii.gov or via phone call to 808-587-1097.
Best regards,
Darrick Tanigawa
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action_reason_combinations.xls
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DOCARE_UIPA_STECKLOW_MUCKROCK_ACTIVE_AS.xlsx
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DOCARE_UIPA_STECKLOW_MUCKROCK_Inactive_AS.xlsx
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TAX_UIPA_STECKLOW_MUCKROCK_ACTIVE_DA.xlsx
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TAX_UIPA_STECKLOW_MUCKROCK_Inactive_DA.xlsx
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TRN_UIPA_STECKLOW_MUCKROCK_ACTIVE_RD.xlsx
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TRN_UIPA_STECKLOW_MUCKROCK_Inactive_RD.xlsx
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PSD_UIPA_STECKLOW_MUCKROCK_Inactive_VK.xlsx
From: Sam Stecklow
Thank you!
Do you have a timeline for the remaining files?
Sam
From: Human Resources Development
Hi Sam,
My apologies, but I was out sick. I just followed up with the departments today. In following up with them, I found that we need to request that the PSD Inactive file be retracted and deleted. We will be resubmitting. Is that something you can do on your end and confirm?
Best regards,
Darrick
From: Sam Stecklow
Hello
Can you clarify what the issue is with the file?
Thanks
Sam
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Hawaii Uniform Information Practices Act request, copied below, and originally submitted on May 10, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Human Resources Development
Hi Sam,
PSD initially confirmed that the file was ready to send, but upon follow up for the active file, they indicated that as they work with their programs, they realize that some names from the inactive file needs to be removed.
FYI, the programs are still working to identify the names to remove on the other files. I will be following up with them again shortly.
Best regards,
Darrick Tanigawa
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Hawaii Uniform Information Practices Act request, copied below, and originally submitted on May 10, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Hawaii Uniform Information Practices Act request, copied below, and originally submitted on May 10, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Human Resources Development
Please find attached the PSD Active File and Inactive File and the ATG Inactive File.
There should be one more file before this request is completed. That last file is the ATG Active employees. I anticipate that they should have that completed within a week.
Best regards,
Darrick