Arrest Records for Frank B. Polk Jr.

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Dear Ashley Koda:
Your request has been received and is being processed. Your request was received in this office on 9/5/2023 and given the reference number R001404-090523 for tracking purposes.
Records Requested: To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

Any and all arrest records, police reports, witness statements, videos, photos, body cam footage, and any other documents related to any and all arrests, charges, or encounters with Frank B. Polk Jr. (DOB: 08/31/1966) from 05/2020 through the present.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Ashley Koda
Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.

Thank you,

Harvey City Clerk's Office
To monitor the progress or update this request please log into the City of Harvey Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HTHZ8aGY-2FBdL0fl-2B6zM9XV-2F3z0Ge2COgZixNEixvlpfWsU7VWo66ElpaWArIRvL6q-2F0ssowqWd7EjqEwCxqoFls-3DMT67_6FaIxgIUfA7VEA-2FeO4IYN-2BcUxUGRMO0ffVy9YQeTjgwmRleo4ct6W6MNZ-2BQ941ltN7eB8O3onv-2FJlayenG1s4DwdE1T3EUAbRZtiOE2CgiZjts4UpRKoLHBS895tepl8d8Z3P2KUmaFVwy-2F6B5Ds9GLLJ0ompq8lEqkvtAgKMaFVd2PswAmLNBGlnABS2EHaZij9EmzOB8SCPpxbHuF3zkSJ3Q99dwBIqbRUeViErzU-3D)

--- Please respond above this line ---
RE: Public Records Request of September 05, 2023, Reference # R001404-090523 Dear Ashley Koda, The City of Harvey (“City”) has received your records request dated September 05, 2023, pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq. Your request seeks the following:
I. Denial of Request:
After review and reasonably diligent search for records responsive to your request, and consulting custodians best apprised of the location of prospective responsive records, Your Request is hereby denied as to the following records ( “Specified Records”): To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

Any and all arrest records, police reports, witness statements, videos, photos, body cam footage, and any other documents related to any and all arrests, charges, or encounters with Frank B. Polk Jr. (DOB: 08/31/1966) from 05/2020 through the present.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Ashley Koda
II. Justification for Denial
Your Request is being denied with respect to the Specified Records because the Specified Records are exempt from disclosure pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq., for the following specific reasons (include detailed factual basis):
There are no arrest records from May 2020 to present regarding Frank Polk.
Citation to the specific section or sections of the Act containing the applicable exemption or exemptions is identified below: The Specified Records are not maintained by the Municipality, would require the Municipality to create a responsive document, or are not within the Municipality’s possession or control. § 1
III.    Responsible Official
The Municipality’s FOIA Officer is the official responsible for this denial.
IV.   Notice of the Right to Review and Appeal
You have the right to file a review of this denial with the Public Access Counselor at:  500 S. 2nd Street, Springfield, Illinois 62706, PH: 217-558-0486, Fax: 217-782-1396, or e-mail: publicaccess@atg.state.il .us . You also have the right to judicial review under Section 11 of the Act.
Sincerely, Liliana Gonzalez
City Clerk's Office
To monitor the progress or update this request please log into the City of Harvey Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HTHZ8aGY-2FBdL0fl-2B6zM9XV-2FKJD6CB-2F8g1I5cpYEBwlNUX9Cgo4QYYNtndZcbSsJizXO66FANfr2ooVT2tb-2B-2Fw-2B8-3DB1gQ_6FaIxgIUfA7VEA-2FeO4IYN-2BcUxUGRMO0ffVy9YQeTjgwmRleo4ct6W6MNZ-2BQ941ltpxLt0Q-2BV7v1fooshGAnSoBPQjBocNmnxKfQJPxItRaP6jq2hU7WJa1b-2BEKxd7SUaOVjq1x4gjwmpC7bmuanFHXk1CxRH8miezlBERQsFD6ZqIKhWVs-2Bj53onQlpLqAKlC2Uf2mLjhk6KC3aE2caS-2B-2BWrCTib7-2Fiq2thj7CvdnQPj5-2BqpuiNbwOmL3PFhxreGvuCoOfEfVytvamnzMwBi73ZEstRbayEOltFrZi168X100hSVJwUzrFDulS7QXpKS-2BtJ9hWBoK66OZHS9m6-2FRV9-2BOhMksTrYbb6wqo7G4WmcSa8WqXckzCaYWvtILutwW)