ALPR records

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

To Whom It May Concern:

This letter constitutes a request under the Arizona Public Records Law A.R.S. §§ 39-101 to -161 for records that relate or refer to Glendale Police Department's ("Department") use of automated license plate reader ("ALPR") data via Vigilant Solutions' products, ElSAG's products, or L3 Alertvue's products, including but not limited to, the Law Enforcement Archival and Reporting Network ("LEARN").

A. Data Sharing
I request the following records:
1) The names of agencies and organizations with which the Department shares ALPR data;
2) The names of agencies and organizations from which the Department receives ALPR
data;
3) The names of agencies and organizations with which the Department shares "hot list"
information;
4) The names of agencies and organizations from which the Department receives "hot list"
information;

Much of this information is easily available within the Department's LEARN system. The simplest way to extract this data is to generate an "Agency Data Sharing Report" PDF file from within LEARN. To do this, a user may simply go to the "Sharing" section of LEARN and select "Output Report."

I further request the following records:
5) Any written requests for ALPR data that the Department has received
from other law enforcement or prosecutorial agencies, as per the Department's published ALPR policy (i.e. S.B. 34 policy);
6) Documentation of approved requests for the release of ALPR data that the Department
has retained on file, as per the Department's published ALPR policy.

B. Statistical Records
In order to understand the efficacy of the Department's use of LEARN, I seek the following records:

1) Statistical usage reports from Vigilant Solutions LEARN (for example, number of plates collected, number of plates accessed by city and by external entities)
2) Any "Dashboard Hit Ratio Report," or the ratio of ALPR "detections" to "hits;"
3) "Dashboard Hot-List Report," or the ratio of hot-list records from each data source;
4) LEARN Administrator List Report.

C. Agreements with Vigilant Solutions, L3 Alertvue, and/or Elsag

We request the following records:
1) All agreements, MOUs, or other contracts with Vigilant Solutions, L3 Alertvue, and/or Elsag, including agreements made through Brite;
2) All agreements for sharing data with other entities through Vigilant Solutions' services, L3 Alertvue's services, and/or Elsag's services

D. Policies, Procedures, and Accountability
Please provide all records that relate or refer to:

1) Training materials developed by the Department's training manager for
those authorized to use or access the ALPR system, as per the Department's published ALPR policy;

2) ALPR system audits, as described in the Department's published ALPR
policy. The above requests include all records that your agency possesses, regardless of who created them.

3) Any policies, guidelines, procedures, training manuals and/or instructions created at any time on the use of ALPR technology and the use and retention of ALPR data, including records on where the data is stored, how long it is stored, who has access to the data, and how they access the data.

This request applies to all documents in Glendale PD's or any other Glendale agency's possession, including electronic records. It also includes documents that were created by a member of another government agency or a member of the public, including ALPR software and device manufacturers or vendors. If specific portions of any documents are exempt from disclosure, please provide the non-exempt portions.

I ask that you please respond promptly either by providing the requested Records or by providing a written response stating when documents will be made available, as well as setting forth the legal authority on which you rely in withholding or redacting any document. If portions of the documents are exempt from disclosure, please provide the non-exempt portions.

Because I am a journalist and will make any information received through public records requests available to the public, I ask that you waive any fees.

I also request that any records maintained in electronic format be provided in that same format, to avoid copying costs. However, should you be unable to do so, I will reimburse you for the direct costs of copying these records (if you elect to charge for copying) plus postage. If you anticipate that these costs will exceed $50.00, or that the time needed to copy the records will delay their release, please contact me so that I can arrange to inspect the documents or decide which documents I wish to have copied. Otherwise, please copy and send them as soon as possible, and I will promptly pay the required costs.

Thank you for your consideration of this request. If you have any questions or concerns, or if I can provide any clarification that will help identify responsive documents or focus this request, please do not hesitate to contact me at yael@yaelwrites.com.

Sincerely,
Yael Grauer

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Yael Grauer

To Whom It May Concern:

I wanted to follow up on the following Arizona Public Records request, copied below, and originally submitted on Feb. 16, 2018. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thanks for your help, and let me know if further clarification is needed.