GORA Request: Shockley

Your request has been submitted,your request number is OTHE19722723.

You can check your request status by going to http://gadps-eports.net and entering your request number in the search bar.

You will receive an email once your request has been completed

Here is the DPS Charging Chart for your reference https://dps.georgia.gov/charging-fees-open-records-requests

Thank you
Open Records Unit
Georgia Department of Public Safety

Good Day,

We are in receipt of your open records request. DPS will seek reimbursement pursuant to our charging chart and consistent with Georgia law. For fee information, please see O.C.G.A. §50-18-71. You may review our charging chart at https://dps.georgia.gov/charging-fees-open-records-requests<https://urldefense.com/v3/__https:/linkprotect.cudasvc.com/url?a=https*3a*2f*2fdps.georgia.gov*2fcharging-fees-open-records-requests&c=E,1,2HE9mQf0XNGxMWAYFcfiika7IA_x3lbMz56Euf2io-FL37qf9hcXtiSnJ-B8GcNFN5qTup7dd6bK9ewWCtCVCsU_2IlonS_o_S_N6UtZI9mXGyaP9xK91X0,&typo=1__;JSUlJQ!!JZyed81S!lRGkSxhVM1xQVEba41df-rPNKMMdkzMm5gU57IHhEH87rGkOFbT-qWNk6Y7D8MyyvNn-oTKvQaYfhuOZ$>. If the costs exceed $25.00, we will wait for your agreement to pay the estimated costs before completing the request. Please see O.C.G.A. §50-18-71(d).
We can run a query to determine whether DPS has any email correspondence between 1/1/2021 and 11/4/2023 that fits the following criteria:

* all email communications sent or received, including being CCed or BCCed, by Sharla Shockley and anyone with an State of Tennessee email address (*@tn.gov<mailto:*@tn.gov>)

The query can be conducted with very specific parameters, per O.C.G.A. §50-18-71(g), to wit:

Requests to inspect or copy electronic messages, whether in the form of e-mail, text message, or other format, should contain information about the messages that is reasonably calculated to allow the recipient of the request to locate the messages sought, including, if known, the name, title, or office of the specific person or persons whose electronic messages are sought and, to the extent possible, the specific data bases to be searched for such messages.

Please review your request and provide necessary parameters, including a known name, title, or office of the specific person or persons whose emails/texts your request seek. Please also know that DPS uses Barracuda, a platform designed and intended for “security” and not a “search” platform. To that end, Barracuda captures individual words. It does not capture phrases.

The email search(es) will be conducted by an IT specialist with the credentials and ability to perform such a search on our protected system. The specialist will enter your defined queries or attempt to determine such queries from the information you have provided (with the latter taking more time), monitor the processes for any interruption(s) that require a restart, download the captured returns, and then convert them to a readable format. The hourly rate for the fulltime, credentialled specialist is $73.99 per hour, with the first 15 minutes free. We have found that well-defined parameters from a requestor generally result in less time (approximately 30 minutes). However, in circumstances of poorly defined parameters, we have discovered that there may be many hits and lots of attachments which are often irrelevant to the specified request, and likewise require more time to review for redactions of personal information and protected materials. The remaining production tasks of review and redacting captured emails has a reimbursement rate of a designated employee who is credentialled to review emails ($25 per hour), with the general ability to review 100 pages per hour, depending upon the type of materials requiring the review. Please note that you will be responsible for the query time even if no responsive records are found or if you choose not to pay for the individual emails.

Please let us know if you want to obtain a time/cost estimate for an email query so we may contact our IT specialist. If we don’t hear from you within two weeks, this request will be closed.

Thank you,

Sharon Mangum

Deputy Attorney Manager, Open Records Unit
Legal Division
Georgia Department of Public Safety
959 United Avenue SE, Suite 440
Atlanta, Georgia 30316
Phone: 404-624-7591
Fax: 404-624-7529
smangum@gsp.net

Good Afternoon,

We’ve contacted our specialist and as soon as we hear back, we’ll provide an estimate so you can confirm your intent to pay.

Thank you,

Sharon Mangum

Deputy Attorney Manager, Open Records Unit
Legal Division
Georgia Department of Public Safety
959 United Avenue SE, Suite 440
Atlanta, Georgia 30316
Phone: 404-624-7591
Fax: 404-624-7529
smangum@gsp.net

Good Day,
It is taking longer than expected to provide the query estimate. We anticipate providing a response next week.

Thank you,

Sharon Mangum

Deputy Attorney Manager, Open Records Unit
Legal Division
Georgia Department of Public Safety
959 United Avenue SE, Suite 440
Atlanta, Georgia 30316
Phone: 404-624-7591
Fax: 404-624-7529
smangum@gsp.net

Good Day,

This state agency received your request regarding “metadata for all email communications sent or received, including being CCed or BCCed, by Sharla Shockley and anyone with an State of Tennessee email address (*@tn.gov<mailto:*@tn.gov>) between 1/1/2021 and 11/4/23”. We opened a file with the reference number above and conducted an extensive search for responsive documents. That search is now complete. This agency has no documents responsive to your request. We are now closing this file. You may contact Georgia Public Safety Training Center to see if they may assist.

Thank you,

Sharon Mangum

Deputy Attorney Manager, Open Records Unit
Legal Division
Georgia Department of Public Safety
959 United Avenue SE, Suite 440
Atlanta, Georgia 30316
Phone: 404-624-7591
Fax: 404-624-7529
smangum@gsp.net

Good Day,

Concerning your specific request, DPS can and will provide to you available, releasable documents and materials pursuant to the Georgia Open Records Act, O.C.G.A.§ 50-18-71 et. seq. However, we are not required or in a position to prepare answers to various questions of requestors, such as the additional questions that you have presented. DPS does not host the Georgia Public Safety Training Center’s emails. You are welcome to contact Georgia Public Safety Training Center directly.

Thank you,

Sharon Mangum

Deputy Attorney Manager, Open Records Unit
Legal Division
Georgia Department of Public Safety
959 United Avenue SE, Suite 440
Atlanta, Georgia 30316
Phone: 404-624-7591
Fax: 404-624-7529
smangum@gsp.net