Email retention policies (Fresno County Sheriff's Office) • MuckRock

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Communications

From: Chad Loder

02/17/2023

Subject: California Public Records Act Request: Email retention policies (Fresno County Sheriff's Office)

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To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Hello, pursuant to California's Public Records Act, I am looking for the following:

1. The District Attorney's general retention period for emails. I will accept a plain and simple explanation of the email retention period in lieu of production for this numbered item.
2. The District Attorney's office current policies and guidelines related to records management, retention, and disposition.
3. The current, complete Master Records Schedule for the District Attorney's office, or equivalent master index of records.
4. The most recent version of California State form STD. 70 (Records Inventory Worksheet) for the District Attorney's office
5. The current Department Retention File plan for the District Attorney's office, or equivalent documents
6. All in-house requests to delete or destroy records for the dates Sep 1, 2022 through Feb 17, 2023
7. Information sufficient to determine how the DA's office performs email searches when searching for public records. I would like to understand what kinds of keyword searches can be performed, especially advanced or so-called "boolean" searches.
8. Information sufficient to determine the technical limitations of the aforementioned system(s) for searching emails when it comes to searching and exporting results, such as the maximum number of records that can be exported for a single search and the maximum file size that can be exported for a single search.
9. Information sufficient to determine the processes and tools used by the DA's office to redact sensitive information before returning records. I do not need policy documents that explain the legal bases for redacting; only the records that explain HOW redaction is carried out.

For numbered items 7, 8, and 09, production should include, without limitation, technical manuals, vendor documentation, trainings, FAQs, and tutorials.

If any of these items are maintained in electronic format, that's the format I need them in.

This request is made for noncommercial purposes and in the public interest.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Chad Loder

From: Fresno County Sheriff's Office

02/21/2023

Subject: Your first record request #23-66 has been opened.

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Fresno County Sheriff's Office

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Your first Fresno County Sheriff's Office record request (request number #23-66) has been submitted.
It is currently unpublished and is not available for the general public to view.

Thank you for submitting your request. Please consider this acknowledgement of receipt. We will be in contact with you within 10 days.

Request #23-66.

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Questions about your request? Reply to this email or sign in to contact staff at Fresno County Sheriff's Office. Technical support: See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

From: Fresno County Sheriff's Office

03/08/2023

Subject: [External Message Added] Fresno County Sheriff's Office public records request #23-66

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Fresno County Sheriff's Office

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A message was sent to you regarding record request #23-66:

Good Morning,

The Fresno County Sheriff-Coroner's Office is in receipt of your Public Records Act Request pursuant to California Public Records Act California Government Code 7921.000 et seq., as of February 21, 2023 for the information listed below:

To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Hello, pursuant to California's Public Records Act, I am looking for the following:

1. The District Attorney's general retention period for emails. I will accept a plain and simple explanation of the email retention period in lieu of production for this numbered item.

2. The District Attorney's office current policies and guidelines related to records management, retention, and disposition.

3. The current, complete Master Records Schedule for the District Attorney's office, or equivalent master index of records.

4. The most recent version of California State form STD. 70 (Records Inventory Worksheet) for the District Attorney's office

5. The current Department Retention File plan for the District Attorney's office, or equivalent documents

6. All in-house requests to delete or destroy records for the dates Sep 1, 2022 through Feb 17, 2023

7. Information sufficient to determine how the DA's office performs email searches when searching for public records. I would like to understand what kinds of keyword searches can be performed, especially advanced or so-called "boolean" searches.

8. Information sufficient to determine the technical limitations of the aforementioned system(s) for searching emails when it comes to searching and exporting results, such as the maximum number of records that can be exported for a single search and the maximum file size that can be exported for a single search.

9. Information sufficient to determine the processes and tools used by the DA's office to redact sensitive information before returning records. I do not need policy documents that explain the legal bases for redacting; only the records that explain HOW redaction is carried out.

For numbered items 7, 8, and 09, production should include, without limitation, technical manuals, vendor documentation, trainings, FAQs, and tutorials.

If any of these items are maintained in electronic format, that's the format I need them in.

This request is made for noncommercial purposes and in the public interest.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Chad Loder

Upload documents directly: https://www.muckrock.com/

Thank you for your inquiry. The information/record you have requested is not held by the Fresno County Sheriff's Office. Please contact the Fresno County District Attorney's Office for that information.

This concludes the Fresno County Sheriff's Office response to your request.

Sincerely,

Public Records Unit

Fresno County Sheriff’s Office

From: Fresno County Sheriff's Office

03/08/2023

Subject: Your Fresno County Sheriff's Office public records request #23-66 has been closed.

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Fresno County Sheriff's Office

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Record request #23-66 has been closed.

Files

There are no files associated with this request.

Submitted	Feb. 17, 2023
Est. Completion	None