Public Records Request: KeyW Technology (Fort Worth Police Department)

Ms. Fassett:
Your recent public information request to the City of Fort Worth (log #71368) includes the following:
“2. Use policies and/or data retention policies for any KeyW Corporation equipment, technology, or software possessed by the agency.” The following records series, with attendant retention requirements, may apply:
5800-06 SOFTWARE PROGRAMS

Automated software applications and operating system files, including job control language and similar records. (Retention: Until electronic records are transferred to and made usable in a new hardware environment or there are no electronic records requiring the software in order to use the records, whichever is sooner. Retention Note: When the retention period of electronic records is extended to meet audit, litigation or public information requests, the software and documentation for accessing those records must be kept for the same period.)
5825-01 SYSTEM SECURITY RECORDS
a) a) Records created for security purposes to control or monitor individual access to a system and its data, including but not limited to user account records, security login information and password files. (Retention: Until Superseded or Employee/User separation +2 years, as applicable)
b) b) Records used to control and monitor the security of a system and its data, including vulnerability scans, intrusion tests, malicious code detection tests, threat and risk assessments, technical security reviews, patch management logs, intrusion detection logs, firewall logs and related records. Records documenting incidents and investigations involving unauthorized attempted entry, probes and/or attacks on information systems or networks. (Retention: AV = As long as records/information have administrative value, at the discretion of the organization) 5825-16 SYSTEM ACTIVITY MONITORING

Records or logs that monitor and report levels and patterns of individual and organizational usage of system hardware, software application and internet resources, including but not limited to log in files, system usage files, application usage files, data entry logs, print spool logs and records of individual computer usage. May also include levels of storage and network/bandwidth traffic and other documentation related to activities for monitoring and ensuring optimal efficiency of system resource use. (Retention: AV = As long as records/information have administrative value, at the discretion of the organization)
5825-20 SOFTWARE REGISTRATIONS, WARRANTIES AND LICENSE AGREEMENTS (Retention: Life of asset + 3 years)

Please let me know if you have further questions.
Doug A. Jones, CRM Records Manager, City of Fort Worth Records and Information Management Office Phone: (817) 392-2437 Fax: (817) 392-6654

04/27/2018
Camille Fassett
DEFT MR 52153
Somerville, MA 02144-2516
RE: Public Information Request W071368-041118
Dear Camille Fassett,
This letter responds to your request for information to the City of Fort Worth, dated and received in our office on 4/6/2018 8:00:00 AM.

Information Requested: Multiple Records - 1. Records sufficient to show the type, amount, and purchase date of all KeyW Corporation equipment or software possessed by the agency 2. Use policies and/or data retention policies for any KeyW Corporation equipment, technology, or software possessed by the agency 3. All contracts, purchase orders, and/or invoices between the agency and KeyW Corporation. 4. All emails between employees of the agency and representatives of KeyW Corporation.
The City of Fort Worth has reviewed its files and has determined there are no responsive documents to your request.
If you have any questions, or wish to discuss this further, you may contact me at (817) 733-2462.
Sincerely,
Chasity Karl

Purchasing Division