Vendor Payments 2015-2020

Serena Hajjar filed this request with the Fitchburg State University of Fitchburg, MA .
Due April 12, 2021
Est. Completion None
Status
Awaiting Response

Communications

From: Serena Hajjar


To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

Vendor Name
Account Commodity or Class Code
Account Commodity or Class Description
Account Code
Account Description
Fiscal Year
Department
Amount

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Serena Hajjar

From: Fitchburg State University

Good morning. We received your request but I was hoping you could clarify
something - there is no time frame for the records requested. Are you
seeking vendor info for a specific window, such as the last year or 180
days? As stated here, it is very vague what you are asking us to collect.

I will stand by for clarification. Thank you.

Matt

Matthew J. Bruun
Director of Public Relations
Fitchburg State University
160 Pearl St.
Fitchburg, MA 01420
978-665-4694
mbruun@fitchburgstate.edu

From: Serena Hajjar

Dear Matt,

Thank you for your response. I apologize for the lack of clarity regarding the time period.

We would like to receive vendor payments from 2015 through 2020 for Fitchburg State University.

Thank you!
Serena

From: Fitchburg State University

Good afternoon. Following up on your request, my colleagues are requesting
a clarification. If we could waive the "account code" and "account
description" we could likely provide you this information pretty quickly.
Otherwise, to add those data fields will require considerable time as they
have not been part of the reports we've been producing of late. Please
advise if we could share the slightly more partial data points.

Thanks.

Matt

Matthew J. Bruun
Director of Public Relations
Fitchburg State University
160 Pearl St.
Fitchburg, MA 01420
978-665-4694
mbruun@fitchburgstate.edu

From: Serena Hajjar

Hello,

Thank you for your question.

What information regarding the vendor payments would you be able to provide, if we were to exclude the "account code" and "account description"?

Thank you,
Serena Hajjar

From: Fitchburg State University

Good morning. Here's an example of another recent procurement records
report we've run; if these data fields are sufficient we can get these for
you ASAP.

From: Serena Hajjar

Hello,

Thank you for sending me this example. Unfortunately, this would not be enough information for us.

We need to know what the vendor is providing by account or commodity. The description field is both too specific and too vague.
Also, knowing which department spent the money would be helpful, but not critical.

Our request is not very time sensitive, so we can definitely wait for the full data points.

Thank you again!
Serena Hajjar

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