Clearview AI contracts and policies (Elk Grove Police Department)

Dear Requestor,

Your request for public records was received in the Office of the City Clerk on Tuesday, October 10, 2023 at 4:51 PM (Pacific Standard Time).

The City has started the process of identifying the specific records that may be responsive to your request and within 10 days will notify you whether the request, in whole or in part, seeks copies of disclosable public records in the possession of the City of Elk Grove and provide you with an anticipated date of availability, if not the records themselves. If additional time is necessary to identify records, we will so notify you.

The City attempts to provide records in electronic format whenever possible to avoid the cost of duplication and mailing; however, the City may require payment of all costs of duplication and other costs that are subject to reimbursement, as authorized by Government Code section 7922.530(a) and other relevant law, prior to the release of any copied records. We will contact you in advance if we determine the fees will exceed $50.

Please direct inquiries to cityclerk@elkgrovecity.org and reference Request Number: PRA-2023-384in the subject line.

Thank you.

City of Elk Grove

Office of the City Clerk
8401 Laguna Palms Way
Elk Grove, CA 95758

(916) 478-3635

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Elk Grove Police Department
PRA Office
8400 Laguna Palms Way
Elk Grove, CA 95758

October 23, 2023

This is a follow up to request number PRA-2023-384:

To Whom It May Concern:

I have requested information of the use of Clearview AI in the Elk Grove Police department on Sept. 29, 2023, which I was given a response to on October 10, 2023 stating, "within 10 days will notify you whether the request, in whole or in part, seeks copies of disclosable public records in the possession of the City of Elk Grove and provide you with an anticipated date of availability, if not the records themselves. If additional time is necessary to identify records, we will so notify you." It has now been 12 days with no response to which I was promised of getting within a 10 day period.

Thank you,
Lexi Trent

View request history, upload responsive documents, and report problems here:
http://url4102.request.justfoia.com/ls/click?upn=XfJvxk0gd1RbNAoCtqw15shv484ucFFIazOudcBo6e6r3qGT-2BbxCMYJ-2FrnPJT37aRLJyGZxgjxTWzeo5NOMBW1Kh7-2F0lVLEBoE0q9toAN-2F1JX-2FDizz7QU2mJbrnf15fdU9rXkaFmAJo070A4n6zUkxLyF-2F5-2BxL3UFD-2FxRPx0Jo9AS29EQ1IB8HRXEjvF3Wajz7cF95XJ05T8qzxhgNxkA-2B4xh-2Bk8F-2BTvsyGO449gCH5B3vxyFqzYBnvCVgSEW55VMcKMaUj5OKkWjCIZ-2BaqfElOJgS-2BI9Nc-2FgESF4nnRuN-2FpwQaDCFUO5af6zM4mp84MaehAf-2FGlRO7urcN-2FmnppzzA8kMAezv5Qk0lXWHsyIaeTYM5crBu0ekOebhrOdpjGWIJcLyBotKHJu5Bdkk-2BzliWhA30-2FIoprTsjcvpKtlcvBSqDZmls2VJm55oMlXgZrW8JL-2B9DnVsrNwNW0RDT6GQNebaNuoMLwpS9Bb-2B1ozg8ffI4Fy6gdVrb5nfu4BrvHDcFQhYUhr7rhTnVIKsLXmzu40Nht5uGvMIhl4DyCuFHWR-2BTVgTBH-2FXcA55Wl2-2BnCuyjD_eKOKUpUTYPhjFuoj-2FOLzFPFHds1vfZQQ6maln83rknmfCr3fuSr4j3WrN9-2F9j3Exa4f4YCw2i7Jg54E-2Fm6xF-2FuePYX00U-2BuwHLkcTBb-2FFkrW5NgLVHIbm9lQVTwB1q0jVIDyyqXryQQvrfQwIYNAWxzGxs-2BXbHAP-2BeNizBJ-2F-2BwArdMs3QcXjlSQcfGNkExuqzTseleP0CN0dzAmWJR9Q3x0C46MbPOadJ5K5d2-2FAznY-3D

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PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 152445
263 Huntington Ave
Boston, MA 02115

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

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On Oct. 10, 2023:
Subject: City of Elk Grove - Your Public Records RequestPRA-2023-384 has been received
Dear Requestor,

Your request for public records was received in the Office of the City Clerk on Tuesday, October 10, 2023 at 4:51 PM (Pacific Standard Time).

The City has started the process of identifying the specific records that may be responsive to your request and within 10 days will notify you whether the request, in whole or in part, seeks copies of disclosable public records in the possession of the City of Elk Grove and provide you with an anticipated date of availability, if not the records themselves. If additional time is necessary to identify records, we will so notify you.

The City attempts to provide records in electronic format whenever possible to avoid the cost of duplication and mailing; however, the City may require payment of all costs of duplication and other costs that are subject to reimbursement, as authorized by Government Code section 7922.530(a) and other relevant law, prior to the release of any copied records. We will contact you in advance if we determine the fees will exceed $50.

Please direct inquiries to cityclerk@elkgrovecity.org and reference Request Number: PRA-2023-384in the subject line.

Thank you.

City of Elk Grove

Office of the City Clerk
8401 Laguna Palms Way
Elk Grove, CA 95758

(916) 478-3635

Note: This is an automated email notification. Please do not reply to this email.

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On Sept. 25, 2023:
Subject: California Public Records Act Request: Clearview AI contracts and policies (Elk Grove Police Department)
To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Materials describing this agency's relationship with and use of products by Clearview AI, a face recognition company.

CONTRACTS AND AGREEMENTS
Any and all agreements related to the acquisition and use of this "software," algorithm, or program. This includes (but is not limited to):
• all contracts (as well as associated amendments, attachments, and exhibits)
• data sharing agreements
• insurance agreements
• intergovernmental services agreements
• licensing agreements
• memorandums of understanding, and
• nondisclosure agreements
• any relevant Requests for Expressions of Interest, Requests For Proposal (or equivalent calls for bids), responses to Requests for Expressions of Interest, letters of interest, responses to Requests for Proposal, sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question.

FINANCIAL and FUNDING MATERIALS
• Any records related to the financing or funding of this face recognition technology or system, including a copy of any related funding opportunity announcements, grant applications, grantor status/progress reports, purchase orders, invoices, and other memoranda and documentation related to the payment or cost (or lack thereof) of the face recognition technology or system, related technology, personnel, equipment, or other elements concerning this face recognition technology or system or program.

POLICIES, INSTRUCTIONAL, TRAINING, AND USE MATERIALS
• All instructional materials, presentations, and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of face recognition technology or system. This includes any notes taken during meetings that discussed the use of the software, any explanations (whether generated internally or externally) of how the face recognition technology or system works, and any other document that has been used to help explain the use of the face recognition technology or system to any party, including internal documentation, public relations materials, and executive summaries.
• This also includes training materials governing the use, sharing, or access to the face recognition technology or system or any data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology.
• Please provide a copy of any policies, policy directives, guidance documents, memoranda, training materials, or similar records governing the use and function of this technology for immigration, law enforcement, or any purpose, including all those related to data retention, permissible and impermissible use, and security standards. This would include materials that describe the application, function, and use of the face recognition technology or system, including advertisements, emails, handouts, usage policies, PowerPoint presentations, specification documents, or standard operating procedures.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Lexi Trent

View request history, upload responsive documents, and report problems here:
http://url4102.request.justfoia.com/ls/click?upn=XfJvxk0gd1RbNAoCtqw15shv484ucFFIazOudcBo6e6r3qGT-2BbxCMYJ-2FrnPJT37aRLJyGZxgjxTWzeo5NOMBW1Kh7-2F0lVLEBoE0q9toAN-2F1JX-2FDizz7QU2mJbrnf15fdU9rXkaFmAJo070A4n6zUkxLyF-2F5-2BxL3UFD-2FxRPx0Jo9AS29EQ1IB8HRXEjvF3Wajz7cF95XJ05T8qzxhgNxkA-2B4xh-2Bk8F-2BTvsyGO449gCH5B3vxyFqzYBnvCVgSEW55VMcKMaUj5OKkWjCIZ-2BaqfElOJgS-2BI9Nc-2FgESF4nnRuN-2FpwQaDCFUO5af6zM4mp84MaehAf-2FGlRO7urcN-2FmnppzzA8kMAezv5Qk0lXWHsyIaeTYM5crBu0ekOebhrOdpjGWIJcLyBotKHJu5Bdkk-2BzliWhA30-2FIoprTsjcvpKtlcvBSqDZmls2VJm55oMlXgZrW8JL-2B9DnVsrNwNW0RDT6GQNebaNuoMLwpS9Bb-2B1ozg8ffI4Fy6gdVrb5nfu4BrvHDcFQhYUhr7rhTnVIKsLXmzu40Nht5uGvMIhl4DyCuFHWR-2BTVgTBH-2FXcA55Wl2-2BnCXija_eKOKUpUTYPhjFuoj-2FOLzFPFHds1vfZQQ6maln83rknmfCr3fuSr4j3WrN9-2F9j3Exa4f4YCw2i7Jg54E-2Fm6xF-2FnHXsAwXCpoxZJid6U2MJ14r9iowswJyS1ryDgcU8lO-2BQi29sORKIbSy37S6tOzLyTbp9QzRfB11eRuM45TlAeXGgrCgaf9qY5pGQ3VqMw2vyV0iRfamOxQJnHuqDuO0-2Bp8byJ2ap42VeNseQjqgdAE-3D

If prompted for a passcode, please enter:
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Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 152445
263 Huntington Ave
Boston, MA 02115

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.