Host Compliance (Office of the City Clerk)
| Tracking # |
R003091-072023 |
| Multi Request | Host Compliance |
| Submitted | July 7, 2023 |
| Est. Completion | May 15, 2024 |
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Communications
From: Jason Koebler
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Public reports state that this city may have partnered with Granicus, a big data company, and may be using its "Host Compliance" software: https://www.yachatsoregon.org/AgendaCenter/ViewFile/Item/1331?fileID=3577
Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives.
Please try to include any other miscellaneous documents that facilitate this police department's relationship with Banjo that don't neatly fall neatly into the above categories.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Jason Koebler
From: Chula Vista Police Department
Dear Jason, Thank you for your request for public records from the City of Chula Vista. Your request was received by the Office of the City Clerk on 7/20/2023 and assigned Request No. R003091-072023 for tracking purposes. Your request has been forwarded to the appropriate department(s) to locate the document(s) you are requesting. We will respond to your request within 10 days as required under the California Public Records Act (GC 7920.000 et seq.). You can monitor the progress of your request by logging into My Request Center on the Portal. Thank you for using the Chula Vista's City Clerk's Public Records Center. Thank you, Office of the City Clerk
City of Chula Vista
From: Office of the City Clerk
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of July 20, 2023., Reference # R003091-072023.
Dear Jason Koebler,
The City of Chula Vista is in receipt of your July 20, 2023 request for the following public records pursuant to the California Public Records Act (“CPRA”) (Cal. Gov. Code section § 7920.000 et seq.): "I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives."
Please be advised, your request requires the need to search for, collect, and appropriately examine a number of separate and distinct records that are demanded in a single request; therefore, pursuant to the provisions of Government Code section § 7922.535, the City is asserting its authority to extend the time to reply. This assertion of the City’s authority to extend the time to reply shall not serve as a waiver of any privileges or exemptions to disclosure pursuant to applicable provisions of the CPRA and any other applicable statutory and/or case law authority.
In light of the above, this office will respond to your request on or before 8/13/2023 to inform you of when responsive records may be available. Thank you in advance for your patience and anticipated consideration regarding this matter.
Should you have any questions please feel free to email this response directly.
Sincerely,
City Clerk Records Staff
From: Office of the City Clerk
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of July 20, 2023., Reference # R003091-072023.
Dear Jason Koebler,
The City of Chula Vista is in receipt of your July 20, 2023 request for the following public records pursuant to the California Public Records Act (“CPRA”) (Cal. Gov. Code section 7920.000 et seq.): "I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives."
The City has identified some records responsive to your request. The partial responsive records are available for you in the Request Center. . Please log in to your account to access the records
This request still requires the need to search for, collect, and appropriately examine a number of separate and distinct records that are demanded in a single request; therefore, pursuant to the provisions of Government Code section 7922.535, the City is asserting its authority to extend the time to reply. This assertion of the City’s authority to extend the time to reply shall not serve as a waiver of any privileges or exemptions to disclosure pursuant to applicable provisions of the CPRA and any other applicable statutory and/or case law authority. Upon completion of this process, this office will contact you to inform you of any responsive records and the costs associated with obtaining the same.
In light of the above, this office will respond to your request on or before to inform you of when responsive records may be available. Thank you in advance for your patience and anticipated consideration regarding this matter. 08/25/2023
Should you have any questions or need assistance with accessing your records, please feel free to respond to this email directly.
Sincerely,
City Clerk Records Staff : Link to Request Center https://chulavistaca.govqa.us/WEBAPP/_rs/(S(vljg5yjfny2fhnacgymylsmm))/SupportHome.aspx?sSessionID= (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Hf4mvQoTfb63k9KMj527ks1rHDDIWgBd32D7hfxHf24-2FL1JTrWbmkqGgopa2zkI9Nthiwn1nj7I-2F2ctqP6unRkhwIWG-2FFhAurbeVlJXHsS8MPum3rHqQjHjVF8-2F28cOrPw-3D-3DJz8k_VJEoXs6fU9JexCGgXWcaRgEmXUEBqHgpVooZc-2FZxw3Uf7z1CG8hFlHYUnXifkelADso9mzicI-2FkGrCQZoQo7RBOHbjChwW-2FTwi5tAOzanCqXSST1zR3GpAp2z4537jKc1sdsBRdhBtmdsvwxC7Sv0oNSXtLaPmCG93ZkFZaVmZvtF7Y8ni-2Fu6hG92Zu1LwkA-2BMF4nBQ-2BeDXLRia38aWUcOXbwywRdBy1AlzBGzRuxFaLWkjg3bKTzXr729X1I4s6l6-2BfCMslysHf9rbYfwLQqkULm3VZbO1lJVD-2FG7eruw-2F-2Bi53JOx-2F66cilK52-2B-2FtoueqiozjzEtTNxlwtgV6PhRCs295am3pNmoq1oDyZjRgv30zYIIbXFGUUaXQ8bs-2Bpctmempsu-2FyqyeO-2FYH5ISu3g-3D-3D)
From: Office of the City Clerk
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of July 20, 2023., Reference # R003091-072023.
Dear Jason Koebler,
The City of Chula Vista is in receipt of your July 20, 2023 request for the following public records pursuant to the California Public Records Act (“CPRA”) (Cal. Gov. Code section § 7920.000 et seq.): "I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives."
This request still requires the need to search for, collect, and appropriately examine a number of separate and distinct records that are demanded in a single request; therefore, pursuant to the provisions of Government Code section § 7922.535, the City is asserting its authority to extend the time to reply. This assertion of the City’s authority to extend the time to reply shall not serve as a waiver of any privileges or exemptions to disclosure pursuant to applicable provisions of the CPRA and any other applicable statutory and/or case law authority. Upon completion of this process, this office will contact you to inform you of any responsive records and the costs associated with obtaining the same.
In light of the above, this office will respond to your request on or before 09/08/2023 to inform you of when responsive records may be available. Thank you in advance for your patience and anticipated consideration regarding this matter.
Should you have any questions please feel free to email this response directly.
Sincerely,
City Clerk Records Staff
From: Office of the City Clerk
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of July 20, 2023., Reference # R003091-072023.
Dear Jason Koebler,
The City of Chula Vista is in receipt of your July 20, 2023 request for the following public records pursuant to the California Public Records Act (“CPRA”) (Cal. Gov. Code section § 7920.000 et seq.): "I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives."
This request still requires the need to search for, collect, and appropriately examine a number of separate and distinct records that are demanded in a single request; therefore, pursuant to the provisions of Government Code section § 7922.535, the City is asserting its authority to extend the time to reply. This assertion of the City’s authority to extend the time to reply shall not serve as a waiver of any privileges or exemptions to disclosure pursuant to applicable provisions of the CPRA and any other applicable statutory and/or case law authority. Upon completion of this process, this office will contact you to inform you of any responsive records and the costs associated with obtaining the same.
In light of the above, this office will respond to your request on or before 09/08/2023 to inform you of when responsive records may be available. Thank you in advance for your patience and anticipated consideration regarding this matter.
Should you have any questions please feel free to email this response directly.
Sincerely,
City Clerk Records Staff
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on July 12, 2023. You had previously indicated that it would be completed on Aug. 25, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #R003091-072023.
Thanks for your help, and let me know if further clarification is needed.
From: Office of the City Clerk
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of July 20, 2023., Reference # R003091-072023.
Dear Jason Koebler,
The City of Chula Vista is in receipt of your July 20, 2023 request for the following public records pursuant to the California Public Records Act (“CPRA”) (Cal. Gov. Code section § 7920.000 et seq.): "I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives."
This request still requires the need to search for, collect, and appropriately examine a number of separate and distinct records that are demanded in a single request; therefore, pursuant to the provisions of Government Code section § 7922.535, the City is asserting its authority to extend the time to reply. This assertion of the City’s authority to extend the time to reply shall not serve as a waiver of any privileges or exemptions to disclosure pursuant to applicable provisions of the CPRA and any other applicable statutory and/or case law authority. Upon completion of this process, this office will contact you to inform you of any responsive records and the costs associated with obtaining the same.
In light of the above, this office will respond to your request on or before 10/19/2023 to inform you of when responsive records may be available. Thank you in advance for your patience and anticipated consideration regarding this matter.
Should you have any questions please feel free to email this response directly.
Sincerely,
City Clerk Records Staff
From: Office of the City Clerk
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of July 20, 2023., Reference # R003091-072023.
Dear Jason Koebler,
The City of Chula Vista is in receipt of your July 20, 2023 request for the following public records pursuant to the California Public Records Act (“CPRA”) (Cal. Gov. Code section 7920.000 et seq.): "I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives."
The City has identified some records responsive to your request. The partial responsive records are available for you in the Request Center. . Please be advised that some records responsive to your request have been redacted pursuant to Government Code section 7922.000 and for the reasons listed on the last pages of the redacted document. Please log in to your account to access the records
This request still requires the need to search for, collect, and appropriately examine a number of separate and distinct records that are demanded in a single request; therefore, pursuant to the provisions of Government Code section 7922.535, the City is asserting its authority to extend the time to reply. This assertion of the City’s authority to extend the time to reply shall not serve as a waiver of any privileges or exemptions to disclosure pursuant to applicable provisions of the CPRA and any other applicable statutory and/or case law authority. Upon completion of this process, this office will contact you to inform you of any responsive records and the costs associated with obtaining the same.
In light of the above, this office will respond to your request on or before 11/15/2023 to inform you of when responsive records may be available. Thank you in advance for your patience and anticipated consideration regarding this matter.
Should you have any questions or need assistance accessing your records, please respond to this email directly.
Sincerely,
City Clerk Records Staff : Link to Request Center
From: Muckrock Staff
Hi,
We recently reset our GovQA password, but we're encountering a message even after the reset - "You have exceeded the maximum login attempts allowed with this username. Please contact the organization for further assistance."
Please advise. Thank you for your help with this request!
From: Office of the City Clerk
You have sent an email to an unresponsive email account.
Please be advised that if you wish to submit a public records request, update an existing request, or check the status of an already submitted request, you should visit the Public Records Center.
Thank you
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY
From: Office of the City Clerk
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of July 20, 2023., Reference # R003091-072023.
Dear Jason Koebler,
The City of Chula Vista is in receipt of your July 20, 2023 request for the following public records pursuant to the California Public Records Act (“CPRA”) (Cal. Gov. Code section 7920.000 et seq.): "I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives."
The City has identified some records responsive to your request. The partial responsive records are available for you in the Request Center. . Please be advised that some records responsive to your request have been redacted pursuant to Government Code section 7922.000. Please log in to your account to access the records
This request still requires the need to search for, collect, and appropriately examine a number of separate and distinct records that are demanded in a single request; therefore, pursuant to the provisions of Government Code section 7922.535, the City is asserting its authority to extend the time to reply. This assertion of the City’s authority to extend the time to reply shall not serve as a waiver of any privileges or exemptions to disclosure pursuant to applicable provisions of the CPRA and any other applicable statutory and/or case law authority. Upon completion of this process, this office will contact you to inform you of any responsive records and the costs associated with obtaining the same.
In light of the above, this office will respond to your request on or before to inform you of when responsive records may be available. Thank you in advance for your patience and anticipated consideration regarding this matter. 12/12/2023
Should you have any questions or need assistance accessing your records, please respond to this email directly.
Sincerely,
City Clerk Records Staff : Link to Request Center https://chulavistaca.govqa.us/WEBAPP/_rs/(S(vljg5yjfny2fhnacgymylsmm))/SupportHome.aspx?sSessionID= (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Hf4mvQoTfb63k9KMj527ks1rHDDIWgBd32D7hfxHf24-2FL1JTrWbmkqGgopa2zkI9Nthiwn1nj7I-2F2ctqP6unRkhwIWG-2FFhAurbeVlJXHsS8MPum3rHqQjHjVF8-2F28cOrPw-3D-3Dz2zG_VJEoXs6fU9JexCGgXWcaRgEmXUEBqHgpVooZc-2FZxw3Uf7z1CG8hFlHYUnXifkelADso9mzicI-2FkGrCQZoQo7RC-2Fz1beqj9Bi434-2FtUPz5nz-2Bm4lgGMFqFmJfhUYr6bvCOYMeFm0syjDNs-2FoQl-2F5TORnu9BvMmnwJFoPxsD4TZaNUejBuDy0PhYBXFdDV8uG0lnlnZOFPVZpjF2C-2BJDxPYFQnecxqW-2F0BxknGs9-2B2YKJvX3yIrSd48nAJwQP0k49c5Zcmp8-2B591sQXZPARwXb-2FJhAP9ZVR64B59Kz0bEmamwW2Q3Wg4GbwEtu9Rvev3hbPxAlDPLbUU5T5GqSYuuLBuIfSb6IT-2FE8a2KQTJW0kxigqy7RiMvIc6UDJGULQsDxREy8587oIUj-2FRTZiZLs0Uw-3D-3D)
From: Office of the City Clerk
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of July 20, 2023., Reference # R003091-072023.
Dear Jason Koebler,
The City of Chula Vista is in receipt of your July 20, 2023 request for the following public records pursuant to the California Public Records Act (“CPRA”) (Cal. Gov. Code section 7920.000 et seq.): "I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives."
The City has identified some records responsive to your request. The partial responsive records are available for you in the Request Center. . Please be advised that some records have been redacted pursuant to Government Code section 7922.000. Please log in to your account to access the records
This request still requires the need to search for, collect, and appropriately examine a number of separate and distinct records that are demanded in a single request; therefore, pursuant to the provisions of Government Code section 7922.535, the City is asserting its authority to extend the time to reply. This assertion of the City’s authority to extend the time to reply shall not serve as a waiver of any privileges or exemptions to disclosure pursuant to applicable provisions of the CPRA and any other applicable statutory and/or case law authority. Upon completion of this process, this office will contact you to inform you of any responsive records and the costs associated with obtaining the same.
In light of the above, this office will respond to your request on or before to inform you of when responsive records may be available. Thank you in advance for your patience and anticipated consideration regarding this matter. 1/11/2024
Should you have any questions or need assistance accessing your records, please respond to this email directly.
Sincerely,
City Clerk Records Staff : Link to Request Center https://chulavistaca.govqa.us/WEBAPP/_rs/(S(vljg5yjfny2fhnacgymylsmm))/SupportHome.aspx?sSessionID= (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Hf4mvQoTfb63k9KMj527ks1rHDDIWgBd32D7hfxHf24-2FL1JTrWbmkqGgopa2zkI9Nthiwn1nj7I-2F2ctqP6unRkhwIWG-2FFhAurbeVlJXHsS8MPum3rHqQjHjVF8-2F28cOrPw-3D-3DAh6C_VJEoXs6fU9JexCGgXWcaRgEmXUEBqHgpVooZc-2FZxw3Uf7z1CG8hFlHYUnXifkelADso9mzicI-2FkGrCQZoQo7RAbBleci9lUfU5dX-2FXHFFGVe1v6tcfRrSaA7g3IRtH99mdTQKFds6gwUUheJrqtNgQwURonIqz-2Fne1Snr7u2ReYUdkAb78q1Z3ALLX4LOIsTjLi2QdO7bhqwpsdNf7lOx3NIL0-2BB1XMGr-2BZVviN8eickWWNyOyuV9ZTLOXU-2BOZNsZPz6OQFf6ZhMOspxkL7Vj3e2BjSSeZhiWU3U-2FWekv0rhhQb-2BKW9tKjFNqWRzXWihJG5nDGEtj4olAyK1-2FeJR5p1Ge-2BZqbl33BbYi36bC9DD8w8juHGZ7y3xSBMlY8hBN8jy00gD2qZmRZxZRYWSREQ-3D-3D)
From: Office of the City Clerk
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of July 20, 2023., Reference # R003091-072023.
Dear Jason Koebler,
The City of Chula Vista is in receipt of your July 20, 2023 request for the following public records pursuant to the California Public Records Act (“CPRA”) (Cal. Gov. Code section 7920.000 et seq.): "I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives."
The City has identified some records responsive to your request. The partial responsive records are available for you in the Request Center. . Please be advised that some records responsive to your request have been redact pursuant to Government Code section 7922.000. Please log in to your account to access the records
This request still requires the need to search for, collect, and appropriately examine a number of separate and distinct records that are demanded in a single request; therefore, pursuant to the provisions of Government Code section 7922.535, the City is asserting its authority to extend the time to reply. This assertion of the City’s authority to extend the time to reply shall not serve as a waiver of any privileges or exemptions to disclosure pursuant to applicable provisions of the CPRA and any other applicable statutory and/or case law authority. Upon completion of this process, this office will contact you to inform you of any responsive records and the costs associated with obtaining the same.
In light of the above, this office will respond to your request on or before to inform you of when responsive records may be available. Thank you in advance for your patience and anticipated consideration regarding this matter. 2/13/2024
Should you have any questions or need assistance accessing your records, please respond to this email directly.
Sincerely,
City Clerk Records Staff : Link to Request Center https://chulavistaca.govqa.us/WEBAPP/_rs/(S(vljg5yjfny2fhnacgymylsmm))/SupportHome.aspx?sSessionID= (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Hf4mvQoTfb63k9KMj527ks1rHDDIWgBd32D7hfxHf24-2FL1JTrWbmkqGgopa2zkI9Nthiwn1nj7I-2F2ctqP6unRkhwIWG-2FFhAurbeVlJXHsS8MPum3rHqQjHjVF8-2F28cOrPw-3D-3DA5yf_VJEoXs6fU9JexCGgXWcaRgEmXUEBqHgpVooZc-2FZxw3Uf7z1CG8hFlHYUnXifkelADso9mzicI-2FkGrCQZoQo7ROAbczQ2HlQgZWVcz5y0XFdEYQnAAOwH5u38yrwSaQFTAXMR1Iu6-2Fyy2J9MDMoQR1lssIthgEWlSZcudw-2Biw6qS-2Bg2aQKcVbzDGSYBiOJwfe9hD9ZJYiAmgh3G9EXpkO8-2BZG6eel78F7FlzaEybunawPLI6syJuCnAAVTSAQbUBa4jasohI-2B-2F02889FSWRCVof700xq-2FOZlQYeTOkBMke5j6sUYNjhu-2F-2B3W-2FTIQlYjIzDfzJ9dbuTmTnsXRWsYZ3yWz-2FYATBbI4qxbkOfI4AivhB1CctGcp1ACxJprXDJ4jjE0faGJSC-2FMx5mvzVDA2DVg-3D-3D)
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PROD004
From: Office of the City Clerk
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of July 20, 2023., Reference # R003091-072023.
Dear Jason Koebler,
The City of Chula Vista is in receipt of your July 20, 2023 request for the following public records pursuant to the California Public Records Act (“CPRA”) (Cal. Gov. Code section 7920.000 et seq.): "I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives."
The City has identified some records responsive to your request. The partial responsive records are available for you in the Request Center. . Please be advised that some records responsive to your request were redacted pursuant to Government Code section 7922.000. Please log in to your account to access the records
This request still requires the need to search for, collect, and appropriately examine a number of separate and distinct records that are demanded in a single request; therefore, pursuant to the provisions of Government Code section 7922.535, the City is asserting its authority to extend the time to reply. This assertion of the City’s authority to extend the time to reply shall not serve as a waiver of any privileges or exemptions to disclosure pursuant to applicable provisions of the CPRA and any other applicable statutory and/or case law authority. Upon completion of this process, this office will contact you to inform you of any responsive records and the costs associated with obtaining the same.
In light of the above, this office will respond to your request on or before 3/19/2024 to inform you of when responsive records may be available. Thank you in advance for your patience and anticipated consideration regarding this matter.
Should you have any questions or need assistance accessing your records, please respond to this email directly.
Sincerely,
City Clerk Records Staff : Link to Request Center https://chulavistaca.govqa.us/WEBAPP/_rs/(S(vljg5yjfny2fhnacgymylsmm))/SupportHome.aspx?sSessionID= (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Hf4mvQoTfb63k9KMj527ks1rHDDIWgBd32D7hfxHf24-2FL1JTrWbmkqGgopa2zkI9Nthiwn1nj7I-2F2ctqP6unRkhwIWG-2FFhAurbeVlJXHsS8MPum3rHqQjHjVF8-2F28cOrPw-3D-3Dha-2_VJEoXs6fU9JexCGgXWcaRgEmXUEBqHgpVooZc-2FZxw3Uf7z1CG8hFlHYUnXifkelADso9mzicI-2FkGrCQZoQo7RNfzrgCH6a6Kd1HUbFn-2FsTTU6ySWal6BpU-2F-2F-2FEhZ-2FC8MKWxm1fFAuUoqN0mCmY8jeLIEHzFrpGhRvoH05sSUwAnGRm1hlftY4oSiITXlooeG31PXrzj-2BJAs8-2Fam7mb2yjJ-2FNvstNV810AR4ECj9vB5m05qM6gqqLh8LXiwnr1988L1Y1QMdl9xUXdpEGHMBYsF8adTiYynifN55OOYk0i65CVyvXgsdEwgYxSjM1BkH2uX5EAy-2FFRkP9E6-2BOhbjdYiUPpS3nu-2B0t3HLy0SFsHHAAsZfOA1yyfo-2BSNjJ8iQRhC4gA0moapZTH56vhMWtQjQ-3D-3D)
From: Office of the City Clerk
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of July 20, 2023., Reference # R003091-072023.
Dear Jason Koebler,
The City of Chula Vista is in receipt of your July 20, 2023 request for the following public records pursuant to the California Public Records Act (“CPRA”) (Cal. Gov. Code section 7920.000 et seq.): "I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives."
The City has identified some records responsive to your request. The partial responsive records are available for you in the Request Center. . Please be advised that some records responsive to your request were redacted pursuant to Government Code section 7922.000. Please log in to your account to access the records
This request still requires the need to search for, collect, and appropriately examine a number of separate and distinct records that are demanded in a single request; therefore, pursuant to the provisions of Government Code section 7922.535, the City is asserting its authority to extend the time to reply. This assertion of the City’s authority to extend the time to reply shall not serve as a waiver of any privileges or exemptions to disclosure pursuant to applicable provisions of the CPRA and any other applicable statutory and/or case law authority. Upon completion of this process, this office will contact you to inform you of any responsive records and the costs associated with obtaining the same.
In light of the above, this office will respond to your request on or before to inform you of when responsive records may be available. Thank you in advance for your patience and anticipated consideration regarding this matter. 4/17/2024
Should you have any questions or need assistance accessing your records, please respond to this email directly.
Sincerely,
City Clerk Records Staff : Link to Request Center https://chulavistaca.govqa.us/WEBAPP/_rs/(S(vljg5yjfny2fhnacgymylsmm))/SupportHome.aspx?sSessionID= (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXW6JcxjXKyYp2f4J1lPyuSvI-2FPWSnOl7UJsrPx6LsY76dQPM-2FQrnFWUV3i0J5y3-2FgolYtYkh3nMVg16UW1tcDvjkAO76OFNhA4LHgiaoWoCqO8ofE5l2hu9hB6gus1bMAg-3D-3D44G8_SI-2F7yegBV2gndRTncjxk1JQzOOT2de0iMxUJVt9YyWsgeSumonKf0Y2huEIzKdSXLSJ3l7FfDcoAQIVtnGu7JIswQ1zC25S9uGH2vp2qJBg7-2F2oo0QlRg87twsG7zIJbJ-2F3oy97SUx-2BGgqFlxvkqW7UvLt2MxK4nS8ZumToa7nXS7xSLxLGm7EVZnP2JEyZHOEU3tpTKTd-2F9JeHXMRJKBCbbEpDB-2FVEV0WhYYlCmugSELSrzi4XZkulJfbHiyZD94-2FgQax9dOFCGLoLIxKwQNjgyAA2iowzul9-2F19pgidShVIJRJgRIzDJYn3lux4xu3NzUFfbFKe-2FJ3uZ7my1ozlZY0cVOVKeGOktu0lXoddADyHSNwS8zNSBUV0AdRAn72miWWSSr09H7Dqixxtab38Q-3D-3D)
From: Office of the City Clerk
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of July 20, 2023., Reference # R003091-072023.
Dear Jason Koebler,
The City of Chula Vista is in receipt of your July 20, 2023 request for the following public records pursuant to the California Public Records Act (“CPRA”) (Cal. Gov. Code section 7920.000 et seq.): "I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives."
The City has identified some records responsive to your request. The partial responsive records are available for you in the Request Center. . Please be advised that some records responsive to your request have been redacted pursuant to Government Code section 7922.000. Please log in to your account to access the records
This request still requires the need to search for, collect, and appropriately examine a number of separate and distinct records that are demanded in a single request; therefore, pursuant to the provisions of Government Code section 7922.535, the City is asserting its authority to extend the time to reply. This assertion of the City’s authority to extend the time to reply shall not serve as a waiver of any privileges or exemptions to disclosure pursuant to applicable provisions of the CPRA and any other applicable statutory and/or case law authority. Upon completion of this process, this office will contact you to inform you of any responsive records and the costs associated with obtaining the same.
In light of the above, this office will respond to your request on or before to inform you of when responsive records may be available. Thank you in advance for your patience and anticipated consideration regarding this matter. 5/15/2024
Should you have any questions or need assistance accessing your records, please respond to this email directly.
Sincerely,
City Clerk Records Staff : Link to Request Center
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PROD007