Retention policies (Department of Cultural Affairs and Special Events)
| Multi Request | Retention policies |
| Submitted | Sept. 7, 2018 |
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Communications
From: Matt Chapman
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
A copy of all records retention schedules. An excel spreadsheet is highly preferred.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Matt Chapman - Free Our Info, NFP
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on Sept. 7, 2018. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: Department of Cultural Affairs and Special Events
Dear Mr. Chapman:
On behalf of the City of Chicago Department of Cultural Affairs and Special Events (DCASE), I am responding to your Freedom of Information Act (FOIA) request received by this department on September 7, 2018, for the following:
* a copy of all records retention schedules
Your request is burdensome, because you do not specify a time frame of the records you’re seeking. In order to produce the records you seek, DCASE would have to review decades’ worth of records to locate all records retention schedules in DCASE’s possession.
Section 3(g) of FOIA provides that “requests for all records falling within a category shall be complied with unless compliance with the request would be unduly burdensome for the complying public body and there is no way to narrow the request and the burden on the public body outweighs the public interest in the information.”
It is necessary that your FOIA request be narrowed and clarified. If you would like assistance in narrowing your request, please contact me, and I will assist you. Otherwise, for the reasons provided above, DCASE is unable to respond to your FOIA request as currently drafted.
If you agree to narrow your request, you must submit a revised written request to my attention. DCASE will take no further action or send you any further correspondence unless and until your current request is narrowed in writing. If we do not receive your narrowed request within fourteen calendar days of the date of this letter, your current request will be denied.
In the event that we do not receive a narrowed request and your current FOIA request is therefore denied, you have the right to have a denial reviewed by the Public Access Counselor (PAC) at the Office of the Illinois Attorney General, 500 S. 2nd Street, Springfield, Illinois 62706, (877) 299-3642. You also have the right to seek judicial review of your denial by filing a lawsuit in Cook County Circuit Court.
Sincerely,
Christine Carrino
Communications Director
Chicago Department of Cultural Affairs & Special Events
312-744-0573
From: Matt Chapman
To narrow this request, please only provide me the retention schedules for the past 10 years.
From: Department of Cultural Affairs and Special Events
Dear Mr. Chapman:
On behalf of the City of Chicago Department of Cultural Affairs and Special Events (DCASE), I am responding to your Freedom of Information Act (FOIA) request received by this department on September 17, 2018, for the following:
* a copy of all records of retention schedules for the past 10 years
Please find attached electronic copies of all responsive documents in possession of DCASE.
Sincerely,
Christine Carrino
Director of Public Relations & Marketing
Department of Cultural Affairs and Special Events
(312) 744-0573
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Cultural_Affairs_ Retention_Schedule_2008