FOIA - Shared Mailboxes (email) (Mayor's Office)
It is a clone of this request.
| Multi Request | FOIA - Shared Mailboxes (email) |
| Submitted | Nov. 1, 2022 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: J Ader
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:
- Primary SMTP Address
- Date Created
A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):
Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
J Ader
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on Nov. 2, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Mayor's Office
Thank you for your FOIA request to the City of Chicago Office of the Mayor. Your FOIA request has been submitted and is being processed. Your reference number for tracking purposes is: F033674-110922. Track and view responses at Public Records Center. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXlc9Qr7-2FBrTp2A6OXN6gdggM9uOgMPUh1dY4lq6zlDGxTBufrAMTAraC6r7hhsQEcOCzjSQ9hzCyuMZxu71Wi4eotf5j1fYaupOkeooFN-2F8cPITMZT7TVyvVdexf85DtQ-3D-3DXlbj_uuF6t8o2vGNMuPhIdZVy-2B8wUtCOheRu9TBHDb8VccksLN058beH4EG5LHkZV-2Fx-2Bm3V7mnE0ROVTI17Y5jJoIr47-2BIp3IQL-2B0N8fYB72hqiUQdtdSuaKZXL1SzCjsQbQCdAKb92vEI6i9M4Ocd2tQ4vqiUmL-2FmpmKYKsZKOpSV1YTUY4O11Wzq-2BNoTMj7a9bHcl8c-2BeW1VVm3UV4YO1m0jOqKg3Wd5CY-2BHnd3S55Cj8Q-3D)
You have requested the following records: Requesting A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:
- Primary SMTP Address
- Date Created
The City of Chicago Office of the Mayor responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq. If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend.
From: Mayor's Office
--- Please respond above this line ---
November 9, 2022 Jake Ader Via email at requests@muckrock.com RE: PUBLIC RECORDS REQUEST of November 02, 2022, Reference # F033674-110922. Dear Jake Ader, On behalf of the Office of the Mayor, I am responding to your Freedom of Information Act ("FOIA") request which was dated November 02, 2022 and received in our office on the same day. At this time, the Office of the Mayor is seeking an extension of five additional working days to respond to the requests for one or more of the following reasons identified in 5 ILCS 140/3(e) of FOIA: ( ) the requested records are stored in whole or in part at other locations than the office having charge of the requested records; ( ) the request requires the collection of a substantial number of specified records; ( ) the request is couched in categorical terms and requires an extensive search for the records responsive to it; ( ) the requested records have not been located in the course of routine search and additional efforts are being made to locate them; (xx) the requested records require examination and evaluation by personnel having the necessary competence and discretion to determine if they are exempt from disclosure under Section 7 of the FOIA or should be revealed only with appropriate deletions; ( ) the request for records cannot be complied with by the public body within the time limits prescribed by 5 ILCS 140/3(d) without unduly burdening or interfering with the operations of the public body; (xx) there is need for consultation, which shall be conducted with all practicable speed, with another public body or among two or more components of a public body having a substantial interest in the determination or in the subject matter of the request. Sincerely, Thomas Skelton
FOIA Officer
Mayor's Office
From: Mayor's Office
--- Please respond above this line ---
November 17, 2022 Jake Ader Via email at requests@muckrock.com RE: PUBLIC RECORDS REQUEST of November 02, 2022, Reference # F033674-110922. Dear Jake Ader, This correspondence is in response to the Freedom of Information Act ("FOIA") request received by the City of Chicago Office of the Mayor on November 02, 2022. The Office of the Mayor took a 5 business day extension to your request on November 9, 2022. You requested: "Requesting A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:
- Primary SMTP Address
- Date Created"
Please find the attached records responsive to your request. We have redacted certain material pursuant to Section 7(1)(b) of FOIA. That section exempts “private information, unless disclosure is required by another provision of this Act, a State or federal law or a court order.” 5 ILCS 140/7(1)(b). Section 2(c-5) defines “private information" as:
unique identifiers, including a person's social security number, driver's license number, employee identification number, biometric identifiers, personal financial information, passwords or other access codes, medical records, home or personal telephone numbers, and personal email addresses. Private information also includes home address and personal license plates, except as otherwise provided by law or when compiled without possibility of attribution to any person.
5 ILCS 140/2(c-5). The material we have redacted under this section is access codes. The mailbox plan column appeared to contain access codes for these shared mailboxes. Because these items are specifically exempted under Section 7(1)(b), they have been properly redacted.
You have the right to have a denial reviewed by the Public Access Counselor (PAC) at the Office of the Illinois Attorney General, 500 S. 2nd Street, Springfield, Illinois 62706, (877) 299-3642. You may also seek judicial review of a denial under 5 ILCS 140/11 of FOIA. If you have any questions or need additional information, please feel free to contact my office at 312-744-3844. Sincerely, Thomas Skelton
FOIA Officer
Mayor's Office
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sharedmailboxes