FOIA - OEMC - IBM Video Analytics Documents

J Ader filed this request with the Office of Emergency Management and Communications of Chicago, IL.
Tracking #

F181688-090618

Due Sept. 13, 2018
Est. Completion None
Status
Awaiting Response

Communications

From: J Ader


To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

All documentation on IBM Video Analytics hardware and/or software - including, but not limited to, the following:

- Initial Bid Documents
- Current and previous contracts with IBM for Video Analytics
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements that reference "IBM Video Analytics" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.

For reference and help in retrieving responsive documents, this program was publicly discussed in the presentation from IBM: https://www-01.ibm.com/events/wwe/grp/grp308.nsf/vLookupPDFs/IBM%20i2%20Enhance%20Security%20Mark%20Semenenko/$file/IBM%20i2%20Enhance%20Security%20Mark%20Semenenko.pdf (archived link: https://archive.fo/NCH69 )

Note that within this presentation (on slide 3) it is specifically mentioned that OEMC uses this service:
"Video Analytics and surveillance are integrated in the Chicago OEMC to create searchable intelligence"

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

J Ader

From: Office of Emergency Management and Communications

Hi Mr. Ader,

www.foia.gov<http://www.foia.gov> asks requesters to first seek information online as much of this information may already be available. (i.e. bid documents and current/previous contracts). As well, visiting the City of Chicago FOIA website https://www.cityofchicago.org/city/en/narr/foia/foia_contacts.html may assist you in locating the department that maintains the records you are seeking.

We will still, of course, respond to your request accordingly; however, we thought this information may be helpful for future reference.

OEMC/FOIA
312.746.9403
City of Chicago :: FOIA Contact Information by Department<https://www.cityofchicago.org/city/en/narr/foia/foia_contacts.html>
www.cityofchicago.org
All FOIA requests must be submitted directly to the appropriate City Department. Below is a list of City Departments with their contact information and a link to each Department's FOIA page.

<https://www.cityofchicago.org/city/en/narr/foia/foia_contacts.html>
City of Chicago :: FOIA Contact Information by Department<https://www.cityofchicago.org/city/en/narr/foia/foia_contacts.html>
www.cityofchicago.org
All FOIA requests must be submitted directly to the appropriate City Department. Below is a list of City Departments with their contact information and a link to each Department's FOIA page.

City of Chicago :: FOIA Contact Information by Department<https://www.cityofchicago.org/city/en/narr/foia/foia_contacts.html>
www.cityofchicago.org
All FOIA requests must be submitted directly to the appropriate City Department. Below is a list of City Departments with their contact information and a link to each Department's FOIA page.

,
FOIA.gov - Freedom of Information Act<http://www.foia.gov/>
www.foia.gov
The Freedom of Information Act (FOIA) is a law that gives you the right to access information from the federal government. It is often described as the law that keeps citizens in the know about their government.

From: Office of Emergency Management and Communications

Dear J:

Thank you for your interest in information from the Office of Emergency Management and Communications (OEMC). Your FOIA request has been received and is being processed. Your FOIA Center reference number for tracking purposes is: F181688-090618
You have requested the following records: All documentation on IBM Video Analytics hardware and/or software - including, but not limited to, the following:- Initial Bid Documents- Current and previous contracts with IBM for Video Analytics- Requests for Proposals- Memorandum(s) of Understanding- Any privacy impact assessments- Any instructional materials or presentations- Use policies and standard operating procedures- Data retention policies- Letters of Interest- Usage policies- Any informal agreements that reference "IBM Video Analytics" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.For reference and help in retrieving responsive documents, this program was publicly discussed in the presentation from IBM: https://www-01.ibm.com/events/wwe/grp/grp308.nsf/vLookupPDFs/IBM%20i2%20Enhance%20Security%20Mark%20Semenenko/$file/IBM%20i2%20Enhance%20Security%20Mark%20Semenenko.pdf (archived link: https://archive.fo/NCH69 )Note that within this presentation (on slide 3) it is specifically mentioned that OEMC uses this service: "Video Analytics and surveillance are integrated in the Chicago OEMC to create searchable intelligence"The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
The Office of Emergency Management and Communications (OEMC) responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq.  If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend. You can monitor the progress of your request at the link below and you’ll receive an email when your request has been completed. Thank you for using the Chicago FOIA Center. To monitor the progress or update this request please log into the
Chicago Public Safety Record System. (https://chicagops.mycusthelp.com/WEBAPP/_rs/SupportHome.aspx?sSessionID=[SESSION_ID]&lp=7&COID=66DE2264)

From: Office of Emergency Management and Communications

--- Please respond above this line ---
FFICE OF MERGENCY ANAGEMENT ND OMMUNICATIONS
CITY OF CHICAGO
September 13, 2018
J Ader
requests@muckrock.com
Dear J: RE: FOIA Request #F181688-090618
On behalf of the Office of Emergency Management and Communications (OEMC), I am responding to your Freedom of Information (FOIA) request that our office received on September 06, 2018, wherein you requested the following information: "All documentation on IBM Video Analytics hardware and/or software - including, but not limited to, the following:
- Initial Bid Documents
- Current and previous contracts with IBM for Video Analytics
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements that reference "IBM Video Analytics" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.
For reference and help in retrieving responsive documents, this program was publicly discussed in the presentation from IBM: https://www-01.ibm.com/events/wwe/grp/grp308.nsf/vLookupPDFs/IBM%20i2%20Enhance%20Security%20Mark%20Semenenko/$file/IBM%20i2%20Enhance%20Security%20Mark%20Semenenko.pdf (archived link: https://archive.fo/NCH69 )
Note that within this presentation (on slide 3) it is specifically mentioned that OEMC uses this service:
"Video Analytics and surveillance are integrated in the Chicago OEMC to create searchable intelligence"
The requested documents will be made available to the general public, and this request is not being made for commercial purposes."

At this time, we are seeking an extension of five (5) additional working days for one or more of the following reasons: Some type of consultation is needed with another public body that has “a substantial interest” in the request!
Please be aware that the foregoing reason(s) for additional time are found in the Freedom of Information Act, 5 ILCS 140/3(d).
Sincerely,
M. G. Tracy OEMC FOIA
Freedom of Information Officer
Office of Emergency Management & Communications
312-746-9403
To monitor the progress or update this request please log into the
Chicago Public Safety Record System (https://chicagops.mycusthelp.com/WEBAPP/_rs/CustomerHome.aspx?sSessionID=[SESSION_ID]&lp=7&COID=66DE2264)

From: Office of Emergency Management and Communications

--- Please respond above this line ---
FFICE OF MERGENCY ANAGEMENT ND OMMUNICATIONS
CITY OF CHICAGO RE: FOIA Request #F181688-090618
Dear J:
On behalf of the Office of Emergency Management and Communications (OEMC), I am responding to your Freedom of Information (FOIA) request that our office received on September 06, 2018, wherein you requested the following information: "All documentation on IBM Video Analytics hardware and/or software - including, but not limited to, the following:
- Initial Bid Documents
- Current and previous contracts with IBM for Video Analytics
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements that reference "IBM Video Analytics" or otherwise guide it use or the relationship between this agency and the provider or developer of the software."

The OEMC sought an extension on September 13, 2018 and is now prepared to respond to your request.
With respect to your request, the OEMC has no responsive records. Be advised, however, that City of Chicago Vendor, Contract and payment information can be found online at the following address: http://webapps.cityofchicago.org/VCSearchWeb/org/cityofchicago/vcsearch/controller/agencySelection/begin.do
Sincerely, A. Martin - OEMC FOIA OEMCFOIA@cityofchicago.org
Freedom of Information Officer
Office of Emergency Management & Communications
312-746-9403
To monitor the progress or update this request please log into the
Chicago Public Safety Record System (https://chicagops.mycusthelp.com/WEBAPP/_rs/CustomerHome.aspx?sSessionID=[SESSION_ID]&lp=7&COID=66DE2264)

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