FOIA - Email Aliases (Mayor's Office)
It is a clone of this request.
| Tracking # |
F041909-030823 |
| Multi Request | FOIA - Email Aliases |
| Submitted | March 7, 2023 |
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Communications
From: J Ader
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
A CSV export of your agency's Email Aliases (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/add-another-email-alias-for-a-user?view=o365-worldwide ) including the following parameters for every shared mailbox:
- Primary SMTP Address
- Name of the alias
- Name of Mailbox
A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):
Get-Mailbox | Select-Object DisplayName,RecipientType,PrimarySmtpAddress, @{Name="Aliases";Expression={$_.EmailAddresses | Where-Object {$_ -clike "smtp:*"}}} | Export-Csv ./email_aliases.csv
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
J Ader
From: Mayor's Office
Thank you for your FOIA request to the City of Chicago Office of the Mayor. Your FOIA request has been submitted and is being processed. Your reference number for tracking purposes is: F041909-030823. Track and view responses at Public Records Center.
You have requested the following records: To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
A CSV export of your agency's Email Aliases (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/add-another-email-alias-for-a-user?view=o365-worldwide ) including the following parameters for every shared mailbox:
- Primary SMTP Address
- Name of the alias
- Name of Mailbox
A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):
Get-Mailbox | Select-Object DisplayName,RecipientType,PrimarySmtpAddress, @{Name="Aliases";Expression={$_.EmailAddresses | Where-Object {$_ -clike "smtp:*"}}} | Export-Csv ./email_aliases.csv
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
J Ader
Upload documents directly: https://www.muckrock.com/
The City of Chicago Office of the Mayor responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq. If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend.
From: Mayor's Office
--- Please respond above this line ---
March 16, 2023 J Ader Via email at requests@muckrock.com RE: PUBLIC RECORDS REQUEST of March 08, 2023, Reference # F041909-030823. Dear J Ader, On behalf of the Office of the Mayor, I am responding to your Freedom of Information Act ("FOIA") request which was dated March 08, 2023 and received in our office on the same day. At this time, the Office of the Mayor is seeking an extension of five additional working days to respond to the requests for one or more of the following reasons identified in 5 ILCS 140/3(e) of FOIA: (xx) the requested records are stored in whole or in part at other locations than the office having charge of the requested records; ( ) the request requires the collection of a substantial number of specified records; ( ) the request is couched in categorical terms and requires an extensive search for the records responsive to it; ( ) the requested records have not been located in the course of routine search and additional efforts are being made to locate them; (xx) the requested records require examination and evaluation by personnel having the necessary competence and discretion to determine if they are exempt from disclosure under Section 7 of the FOIA or should be revealed only with appropriate deletions; ( ) the request for records cannot be complied with by the public body within the time limits prescribed by 5 ILCS 140/3(d) without unduly burdening or interfering with the operations of the public body; (xx) there is need for consultation, which shall be conducted with all practicable speed, with another public body or among two or more components of a public body having a substantial interest in the determination or in the subject matter of the request. Sincerely, Thomas Skelton
FOIA Officer
Mayor's Office
From: Mayor's Office
--- Please respond above this line ---
March 24, 2023 J Ader Via email at requests@muckrock.com RE: PUBLIC RECORDS REQUEST of March 08, 2023, Reference # F041909-030823. Dear J Ader, This correspondence is in response to the Freedom of Information Act ("FOIA") request received by the City of Chicago Office of the Mayor on March 08, 2023. The Office of the Mayor took a 5 business day extension to your request on March 16, 2023. You requested: "To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
A CSV export of your agency's Email Aliases (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/add-another-email-alias-for-a-user?view=o365-worldwide ) including the following parameters for every shared mailbox:
- Primary SMTP Address
- Name of the alias
- Name of Mailbox
A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):
Get-Mailbox | Select-Object DisplayName,RecipientType,PrimarySmtpAddress, @{Name="Aliases";Expression={$_.EmailAddresses | Where-Object {$_ -clike "smtp:*"}}} | Export-Csv ./email_aliases.csv
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
J Ader
Upload documents directly: https://www.muckrock.com/
Please find the attached records responsive to your request. We have redacted certain material pursuant to Section 7(1)(c) of FOIA. That section exempts:
[p]ersonal information contained within public records, the disclosure of which would constitute a clearly unwarranted invasion of personal privacy, unless the disclosure is consented to in writing by the individual subjects of the information. ‘Unwarranted invasion of personal privacy’ means the disclosure of information that is highly personal or objectionable to a reasonable person and in in which the subject’s right of privacy outweighs any legitimate public interest in obtaining the information. The disclosure of information that bears on the public duties of public employees and officials shall not be considered an invasion of personal privacy.
We have redacted under Section 7(1)(c) certain City issued email addresses. As publicly-available certain City issued email addresses would subject these employees to invasive and unsolicited communications, the disclosure of this information would burden employees’ privacy interest. Additionally, the access to this information would not advance the public interest in understanding “the affairs of government and the official acts and policies of those who represent them[.]” 5 ILCS 140/1. Further, the landline numbers and other email addresses for these employees is available to the public, which further limits the de minimis public interest in the contact information of the requested employees. See Shurtleff v. United States Environmental Protection Agency, 991 F. Supp. 2d 1, 18 (D.D.C. Sept. 30, 2013) (“The EPA has proferred a substantial privacy interest at stake in disclosing the official internal email address of the EPA Administrator and the work email address of employees at the EOP: these few individuals have ‘a significant personal interest in preventing the burden of unsolicited emails and harassment.’”); Buckovetz v. U.S. Department of the Navy, Case No. 14-cv-2115-BEN, 2016 WL 4801335 at *2-3 (S.D. Cal. Apr. 7, 2016) (affirming the redaction of an employee’s cell phone number, because “the [employee’s] privacy rights in this information outweigh the public’s interest in disclosure”).” You have the right to have a denial reviewed by the Public Access Counselor (PAC) at the Office of the Illinois Attorney General, 500 S. 2nd Street, Springfield, Illinois 62701, (877) 299-3642. You may also seek judicial review of a denial under 5 ILCS 140/11 of FOIA. If you have any questions or need additional information, please feel free to contact my office at 312-744-3844. Sincerely, Thomas Skelton
FOIA Officer
Mayor's Office
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FOIA268_MO_aliasreport