Email correspondence between Raed Mansour and Microsoft
| Tracking # |
Q047492-052823 |
| Submitted | May 26, 2023 |
| Due | June 9, 2023 |
| Est. Completion | Oct. 16, 2023 |
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Communications
From: Dillon Bergin
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
All email correspondence, including all underlying attachments contained therein, sent to, from or cc'd between Raed.Mansour@cityofchicago.org and any email with the domain @microsoft.com from January 1, 2020 to the date this request is ultimately fulfilled.
If this request is denied in whole or in part, please provide a reasonable description of any withheld materials and a justification for all such withholdings that includes reference to the specific Illinois FOIA exemptions authorizing withholding and specific reasons why such exemptions apply.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Dillon Bergin
From: Chicago Department of Public Health
Thank you for your FOIA request to the City of Chicago Department of Public Health. Your FOIA request has been received and is being processed. Your reference number for tracking purposes is: Q047492-052823. Track and view responses at Public Records Center.
You have requested the following records: To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
All email correspondence, including all underlying attachments contained therein, sent to, from or cc'd between Raed.Mansour@cityofchicago.org and any email with the domain @microsoft.com from January 1, 2020 to the date this request is ultimately fulfilled.
If this request is denied in whole or in part, please provide a reasonable description of any withheld materials and a justification for all such withholdings that includes reference to the specific Illinois FOIA exemptions authorizing withholding and specific reasons why such exemptions apply.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Dillon Bergin
Upload documents directly: https://www.muckrock.com/
The City of Chicago Department of Public Health responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq. If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend.
From: Chicago Department of Public Health
--- Please respond above this line ---
Dillon Bergin MuckRock News, DEPT MR146475 263 Huntington Ave Boston, MA 02115 RE: PUBLIC RECORDS REQUEST of May 28, 2023, Reference # Q047492-052823. Dear Dillon Bergin, I hope you are having a good week. On behalf of the Department of Public Health, I am responding to your Freedom of Information Act ("FOIA") request which was dated May 28, 2023 and received in our office on the same day. At this time, the Department of Public Health is seeking an extension of five additional working days to respond to the requests for one or more of the reasons identified in 5 ILCS 140/3(e) of FOIA and listed below. I'm very sorry for the late response; I've been out of the office sick. I hope you are amenable to the requested extension. We are already working on compiling the information you asked for. ( ) the requested records are stored in whole or in part at other locations than the office having charge of the requested records; ( ) the request requires the collection of a substantial number of specified records; ( ) the request is couched in categorical terms and requires an extensive search for the records responsive to it; ( ) the requested records have not been located in the course of routine search and additional efforts are being made to locate them; (X) the requested records require examination and evaluation by personnel having the necessary competence and discretion to determine if they are exempt from disclosure under Section 7 of the FOIA or should be revealed only with appropriate deletions; ( ) the request for records cannot be complied with by the public body within the time limits prescribed by 5 ILCS 140/3(d) without unduly burdening or interfering with the operations of the public body; (X) there is need for consultation, which shall be conducted with all practicable speed, with another public body or among two or more components of a public body having a substantial interest in the determination or in the subject matter of the request. Sincerely, Rosemary Caruk
FOIA Officer
Chicago Department of Public Health
From: Dillon Bergin
Hi Rosemary,
Do you have an estimated date of fulfillment for this request?
My best,
Dillon Bergin
From: Chicago Department of Public Health
--- Please respond above this line ---
Dear Dillon,
Thank you for checking in. I hope your week is off to a good start.
I will fulfill this request by the end of the week (week of Monday 08/14).
Please let me know if you have questions or need additional information.
Thank you,
Rosemary Caruk
FOIA Officer
Chicago Department of Public Health
From: Dillon Bergin
Hi Rosemary,
My week has been going great and I hope yours has as well!
Thank you for working on this request and keeping me in the loop. I appreciate it.
My best,
Dillon Bergin
From: Dillon Bergin
Hi Rosemary,
I just wanted to check in on this request. When do you think you will be able to fulfill the request?
My best,
Dillon
From: Chicago Department of Public Health
--- Please respond above this line ---
Dear Dillon,
I hope your week is off to a good start.
I'm so sorry for the delay in getting back to you.
Last week was crazy, this week looks less so. I should have something for you by Friday 08/25.
Thank you for your patience.
Sincerely,
Rosemary Caruk
FOIA Officer
Chicago Department of Public Health
From: Dillon Bergin
Hi Rosemary,
No problem! Life happens.
I appreciate you getting back to me and keeping me in the loop.
My best,
Dillon
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on May 28, 2023. You had previously indicated that it would be completed on Aug. 25, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #Q047492-052823.
Thanks for your help, and let me know if further clarification is needed.
From: Dillon Bergin
Hi Rosemary,
I just wanted to follow up on this request and see when you estimate you'll be able to fulfill it?
My best,
Dillon Bergin
From: Dillon Bergin
Hi Rosemary,
Gently nudging on this again. Do you have any word on the status of this request?
My best,
Dillon
From: Chicago Department of Public Health
--- Please respond above this line ---
Hi Dillon,
I hope your week is off to a good start.
I'm working through it. I'm waiting to hear back from some people who may have additional information. I'm also prioritizing it this week.
Thanks for checking in!
Sincerely,
Rosemary Caruk
FOIA Officer
Chicago Department of Public Health
From: Dillon Bergin
Hi Rosemary,
Great! Thanks for keeping me in the loop.
My best,
Dillon
From: Dillon Bergin
Hi Rosemary,
Any word on when you will be able to fulfill this request?
Please let me know. I appreciate your work on it, but I'd really like concrete date or extension.
Best,
Dillon
From: Chicago Department of Public Health
--- Please respond above this line ---
Hi Dillon,
I'm very sorry and understand the importance of your request.
Next week is busy, but I will respond to your request no later than Friday 09/29 and will endeavor to get it to you sooner than that.
Please let me know if you have questions or need additional information.
Thank you for your patience.
Sincerely,
Rosemary Caruk
FOIA Officer
Chicago Department of Public Health
From: Dillon Bergin
Hi Rosemary,
That's fine. Thank you for getting back to me and let me know if anything comes up!
My best,
Dillon Bergin
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on May 28, 2023. You previously indicated that it would be completed on Sept. 29, 2023. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate. You had assigned it reference number #Q047492-052823.
Thanks for your help, and let me know if further clarification is needed.
From: Chicago Department of Public Health
--- Please respond above this line ---
Hi Dillon,
Thanks for checking in. Yes, I'm still on the same schedule, and I'll share documents as you indicated in your note. Reminders like that are always appreciated.
Sincerely,
Rosemary Caruk
FOIA Officer
Chicago Department of Public Health
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on May 28, 2023. You had previously indicated that it would be completed on Sept. 29, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #Q047492-052823.
Thanks for your help, and let me know if further clarification is needed.
From: Chicago Department of Public Health
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of May 28, 2023, Reference # Q047492-052823. Dear Mr. Bergin, This correspondence is in response to the Freedom of Information Act ("FOIA") request received by the Chicago Department of Public Health on May 28, 2023. You requested: "To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
All email correspondence, including all underlying attachments contained therein, sent to, from or cc'd between Raed.Mansour@cityofchicago.org and any email with the domain @microsoft.com from January 1, 2020 to the date this request is ultimately fulfilled.
If this request is denied in whole or in part, please provide a reasonable description of any withheld materials and a justification for all such withholdings that includes reference to the specific Illinois FOIA exemptions authorizing withholding and specific reasons why such exemptions apply.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Dillon Bergin
Upload documents directly: https://www.muckrock.com/
As you may have expected, the Chicago Department of Public Health (CDPH) email search produced an enormous number of results and has required a substantial investment of time to review. I wanted to make sure nothing is overlooked, but it's clear that the most relevant emails could more easily be identified and produced by determining a set of parameters that retain the purpose of your request and at the same time allow CDPH to collect those emails that would best meet your needs. As such, I would like to suggest the following criteria: (1) the e-mail address(es) or employee name(s) of the account(s) you wish searched. (2) key words you wish searched for. (3) the timeframe to be searched.
I am happy to work with you to adjust these suggestions in a way that is acceptable to you. Sincerely, Rosemary Caruk FOIA Officer Chicago Department of Public Health
From: Dillon Bergin
Hi Rosemary,
I specified the email addresses and time frame in my original email. Can you tell me how many emails were returned in following my request of "All email correspondence, including all underlying attachments contained therein, sent to, from or cc'd between Raed.Mansour@cityofchicago.org and any email with the domain @microsoft.com from January 1, 2020 to the date this request is ultimately fulfilled"?
Best,
Dillon
From: Dillon Bergin
Hi Rosemary,
Please let me know if you have any updates on this request. I gave you just two specific email addresses or domains to include in the search, a short time and I believe unburdensome timeframe and have been very patient with the delays over the last few months.
There are, however, statues to the Illinois Freedom of Information Act that I would like us to abide as closely as possible. See Sec. 3 (f) of the Illinois Freedom of Information Act: "When additional time is required for any of the above reasons, the public body shall, within 5 business days after receipt of the request, notify the person making the request of the reasons for the extension and the date by which the response will be forthcoming. "
Can you please give me an estimated completion date for this request?
Best,
Dillon Bergin
From: Chicago Department of Public Health
--- Please respond above this line ---
Dear Dillon,
I am so sorry that your request has become so complicated to respond to on this end. I'll sit down with our tech team to figure out specifically what problems they're encountering, what I can do to streamline their search, and solve any difficulties they're running into.
Thank you,
Rosemary Caruk
FOIA Officer
Chicago Department of Public Health
From: Chicago Department of Public Health
--- Please respond above this line ---
Hi Dillon,
I'll push our tech people to put a rush on it. Once I know when they'll get it to me, I'll have a better idea when I can produce it for you. I'll get in touch with an update as soon as it's in my hands.
Thank you.
Sincerely,
Rosemary Caruk
FOIA Officer
Chicago Department of Public Health
From: Dillon Bergin
Hi Rosemary,
Thank you so much. I appreciate you coordinating that and keeping me in the loop! Doesn't hesitate to give me a ring at (267) 314-7952 if you need anything. I'll also work to help get back to you quickly so I don't slow you or your folks down.
Best,
Dillon
From: Chicago Department of Public Health
--- Please respond above this line ---
Hi Dillon,
I hope you are having a good week.
I am almost all the way through my email review. I should be able to complete that part today (Friday 10/13). I'm not sure I'll have time to put it in the format you requested by the end of the day, but I should be able to complete that part on Monday 10/16/2023.
Thanks for keeping in touch about it!
Sincerely,
Rosemary Caruk
FOIA Officer
Chicago Department of Public Health
From: Dillon Bergin
Sounds good!
Thank you, Rosemary.
Dillon
From: Chicago Department of Public Health
--- Please respond above this line ---
Hi Dillon,
I hope your week is off to a good start.
I've reviewed all of the emails. In the middle of getting them ready to upload, my computer defaulted to "not responding," so I'll have to start over this morning (Tuesday 10/17). Fingers crossed that it's more cooperative today.
Thanks!
Rosemary
From: Dillon Bergin
Oh no, I know how that goes!
Keep me in the loop if anything changes, but fingers crossed that upload goes through!
Best,
Dillon
From: Chicago Department of Public Health
--- Please respond above this line ---
Hi Dillon,
The upload on my end is moving along, albeit slowly. I'm chipping away at it bit by bit and everything should be on its way to you no later than tomorrow (Friday 10/20), barring unforeseen interruptions at work. I'll keep you posted.
Thanks for checking in!
Rosemary
From: Dillon Bergin
Hi Rosemary,
Any progress on the upload?
Thanks,
Dillon
From: Chicago Department of Public Health
--- Please respond above this line ---
Hi Dillon,
I hope you are having a good week.
All of the emails are ready to upload. The attachments didn't download the way I anticipated; I'm still preparing those for upload.
Would you like me to send the emails now, followed by the attachments, or would you like the emails and attachments sent all at once?
Thanks!
Rosemary
From: Dillon Bergin
Hi Rosemary,
That makes sense; I can and wait take them both at the same time!
Best,
Dillon
From: Dillon Bergin
Hi Rosemary,
Hope the attachments aren't bogging you down too much. Do you think those will be ready to go next week?
Best,
Dillon
From: Chicago Department of Public Health
--- Please respond above this line ---
Hi Dillon,
I hope you have been having a good week.
I'm working on it. The problem seems to be finding a format that allows uploading of many large files, the bulk of which are the email messages. The related attachments shouldn't be as problematic (I hope).
I'm not sure I'll have it solved by tomorrow (Thursday 11/09); Friday 11/10 is a city holiday (Veterans Day) and government offices will be closed. If I'm unable to get it out tomorrow, getting it to you next week should be very doable.
Thank you for your patience.
Sincerely,
Rosemary Caruk
FOIA Officer
Chicago Department of Public Health
From: Dillon Bergin
Hi Rosemary,
I see. Would next week by Wednesday, Nov. 15, be possible?
My best,
Dillon
From: Chicago Department of Public Health
--- Please respond above this line ---
Hi Dillon,
I hope you are having a good week.
I will be unable to forward anything to you by close-of-business today (Wednesday 11/15), as you inquired about in your last message. I am awaiting further guidance from my CDPH colleagues. Unfortunately, it's not something I can troubleshoot myself.
Thanks for checking in.
Sincerely,
Rosemary Caruk
FOIA Officer
Chicago Department of Public Health
From: Dillon Bergin
Hi Rosemary,
Any updates on this? If your team will note be able to upload the attachments within the next few days, I would request to receive the emails first and the attachments on a rolling basis.
Thanks,
Dillon
From: Dillon Bergin
Hi Rosemary,
Just wanted to check up on this. Can you let me know when you will be able to provide me with the emails?
Best,
Dillon
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