UCSC Student Search Service
| Submitted | Nov. 22, 2019 |
| Est. Completion | None |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
The College Board offers "a name list service" called the "Student Search Service®" which allows universities to buy information about students for $0.47 per name. Prior to August 31, 2019, the price was $0.45 per name.
https://collegeboardsearch.collegeboard.org/pastudentsrch/support/licensing/pricing-payment-policies
Therefore, I hereby request the following records:
* Any and all contracts, purchase orders, invoices, receipts, and billing documents between the school and the College Board for the Student Search Service. This may include "consolidated billing" documents, which are default for all College Board search orders. Consolidated billing documents could include an invoice, a list of cost incurred for conducting the search order.
* Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention the "Student Search Service" between January 1, 2016 and present.
* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the school and the College Board that mention the Student Search Service.
* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of the Student Search Service. This includes A) any notes taken during meetings that discussed the use of the Student Search Service, B) any explanations (whether internally or externally generated) of how Student Search Service works, and C) any other document that has been used to help explain the use of the Student Search Service to any party, including internal documentation, public relations materials, and executive summaries.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Caroline Haskins
From: University of California, Santa Cruz
November 22, 2019
Dear Caroline Haskins:
Thank you for your message. I write to confirm University of California,
Santa Cruz (UCSC) received your email today.
Our office will send you a formal request acknowledgement within the
timelines prescribed under the California Public Records Act (CPRA),
including a determination whether disclosable public records are within
UCSC’s possession.
We appreciate your interest in UCSC. If you have questions concerning
UCSC’s implementation of the CPRA please contact Information Practices at
(831) 459-4003 or pra@ucsc.edu.
Sincerely,
Denise Dolezal (AEN)
Information Practices Director
[snip]
From: University of California, Santa Cruz
VIA ELECTRONIC MAIL
December 2, 2019
Caroline Haskins
Re: Requests for Information under the California Public Records Act
Dear Caroline Haskins,
I write to acknowledge receipt of your requests, received in our office on
November22, 2019 for the following information:
“Pursuant to the California Public Records Act, I hereby request the
following records:
The College Board offers "a name list service" called the "Student Search
Service®" which allows universities to buy information about students for
$0.47 per name. Prior to August 31, 2019, the price was $0.45 per name.
https://collegeboardsearch.collegeboard.org/pastudentsrch/support/licensing/pricing-payment-policies
Therefore, I hereby request the following records:
[1] Any and all contracts, purchase orders, invoices, receipts, and billing
documents between the school and the College Board for the Student Search
Service. This may include "consolidated billing" documents, which are
default for all College Board search orders. Consolidated billing documents
could include an invoice, a list of cost incurred for conducting the search
order.
[2] Any digital communications including but not limited to emails and
text messages) as well as documents, (including but not limited to PDF,
word processing, excel, and slide documents) that mention the "Student
Search Service" between January 1, 2016 and present.
[3] A copy of any privacy impact assessments, use policies, standard
operating procedures, data retention policies, legal opinions, warranties,
non-disclosure agreements, contracts, liability waivers, insurance
agreements, Requests for Proposals, Responses to Requests for Proposal,
Memorandums of Understanding, Letters of Interest, usage policies, or
informal agreements between the school and the College Board that mention
the Student Search Service.
[4] All instructional materials, presentations and presentation materials
(including recorded video and audio, PowerPoint files, prepared remarks,
and slides formats), and other guidance on the use of the Student Search
Service. This includes A) any notes taken during meetings that discussed
the use of the Student Search Service, B) any explanations (whether
internally or externally generated) of how Student Search Service works,
and C) any other document that has been used to help explain the use of the
Student Search Service to any party, including internal documentation,
public relations materials, and executive summaries."
In accordance with relevant law and University policy, all records
identified as responsive to your request will be reviewed and made
available for your access.
Although the requested records have not yet been fully gathered and
reviewed, it is possible that the requested material may contain
information exempt from disclosure pursuant to the California Public
Records Act (CPRA). As such, we are extending the period to make the
determination pursuant to Government Code section 6253(c)(1), “the need to
search for and collect the requested records from field facilities or other
establishments that are separate from the office processing the request”;
and, Government Code section 6253(c)(3), “the need for consultation, which
shall be conducted with all practicable speed, with another agency having
substantial interest in the determination of the request or among two or
more components of the agency having substantial subject matter interest.”
However, this is not a determination that the information is necessarily
exempt from disclosure.
We anticipate a determination whether disclosable public records are within
the University’s possession no later than December 16, 2019. My office will
contact you as soon as a determination is dispatched.
If you have questions concerning University of California, Santa Cruz’s
implementation of the CPRA please feel free to contact Information
Practices at (831) 459-4003 or via email pra@ucsc.edu.
Sincerely,
Denise Dolezal (AEN)
Information Practices Director
~~~~~~~~~~~~~~~~
Information Practices
Office of Campus Counsel
University of California, Santa Cruz
1156 High Street
Santa Cruz, CA 95064
Voice: (831) 459-4003
Fax: 831-459-2760
Email: pra@ucsc.edu
Web: www.ucsc.edu
http://infopractices.ucsc.edu <http://inforpractices.ucsc.edu>
Mailstop: Chancellor's Office
From: University of California, Santa Cruz
VIA ELECTRONIC MAIL
December 16, 2019
Caroline Haskins
Re: Requests for Information under the California Public Records Act
Dear Caroline Haskins:
I write following our December 2, 2019 correspondence regarding your
November 22, 2019 California Public Records Act (CPRA) requests.
SEARCH UNDERWAY
University of California, Santa Cruz (UCSC) has determined that disclosable
public records exist responding to your requests for:
“[...] The College Board offers "a name list service" called the "Student
Search Service®" which allows universities to buy information about
students for $0.47 per name. Prior to August 31, 2019, the price was $0.45
per name.
https://collegeboardsearch.collegeboard.org/pastudentsrch/support/licensing/pricing-payment-policies
Therefore, I hereby request the following records:
[1] [a] Any and all contracts,
[b] purchase orders,
[c] invoices,
[d] receipts,
[e] and billing documents between the school and the College Board for the
Student Search Service. This may include "consolidated billing" documents,
which are default for all College Board search orders. Consolidated billing
documents could include an invoice, a list of cost incurred for conducting
the search order.
[2] [a] Any digital communications including but not limited to
[b] emails [...]
[d] as well as documents, (including but not limited to PDF, word
processing, excel, and slide documents) that mention the "Student Search
Service" between January 1, 2016 and present.
[3] [...]
[b] use policies,
[c] standard operating procedures,
[d] data retention policies, [...]
[f] warranties, [...]
[h] contracts,
[i] liability waivers, [...]
[o] usage policies, [...]
[4] [a] All instructional materials,
[b] presentations and presentation materials [...], PowerPoint files,
prepared remarks, and slides formats), and
[c] other guidance on the use of the Student Search Service. This includes
A) any notes taken during meetings that discussed the use of the Student
Search Service, B) any explanations (whether internally or externally
generated) of how Student Search Service works, and C) any other document
that has been used to help explain the use of the Student Search Service to
any party, including internal documentation, public relations materials,
and executive summaries."
A search for the information is underway. All records identified as
responsive to your requests will be reviewed, and made available for your
access, in accordance with relevant law and University policy.
Although the requested records have not yet been fully gathered and
reviewed, it is possible the requested material may contain information
exempt from disclosure pursuant to the California Public Records Act
(CPRA). However, this is not a determination that the information is
necessarily exempt from disclosure.
We anticipate the first set of records will be available for inspection
within eight weeks. Our office will contact you as soon as the records are
assembled. While you may inspect the records free of charge on campus
during a mutually convenient appointment time, please note that the
University is entitled to charge for the cost of document duplication for
any copies you may wish to retain.
RECORDS EXEMPT FROM DISCLOSURE
As explained in greater detail below, records if any, responding to your
following request are exempt from disclosure:
“[...3][e] legal opinions, [...]”
The University will not produce records that are privileged or otherwise
exempt from disclosure pursuant to California Government Code section 6254
(b) and (k). This includes documents pertaining to pending litigation or
claims, and documents protected by the attorney-client privilege, attorney
work product, and official information privileges. Moreover, we will not
produce documents exempt from disclosure under the deliberative process
privilege. See Times Mirror Co. v. Superior Court (1991) 53 Cal.3d 1325.
NO RECORDS EXIST
After a reasonable search, UCSC has determined that no records exist
responding to your requests for:
“[...2][c] text messages [...]
[3] [a] A copy of any privacy impact assessments, [...]
[g] non-disclosure agreements, [...]
[j] insurance agreements,
[k] Requests for Proposals,
[l] Responses to Requests for Proposal,
[m] Memorandums of Understanding,
[n] Letters of Interest,[...]
[p] informal agreements between the school and the College Board that
mention the Student Search Service.
[4] presentations and presentation materials [... ] recorded video and audio
[...]”
Thus, UCSC now considers these requests fulfilled.
If you have questions concerning UCSC’s implementation of the CPRA please
feel free to contact Information Practices via email at pra@ucsc.edu.
Sincerely,
Denise Dolezal (AEN)
Information Practices Director
~~~~~~~~~~~~~~~~
Information Practices
Office of Campus Counsel
University of California, Santa Cruz
1156 High Street
Santa Cruz, CA 95064
Voice: (831) 459-4003
Fax: 831-459-2760
Email: pra@ucsc.edu
Web: www.ucsc.edu
http://infopractices.ucsc.edu <http://inforpractices.ucsc.edu>
Mailstop: Chancellor's Office
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Nov. 22, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: University of California, Santa Cruz
University of California, Santa Cruz is closed for campus curtailment Tuesday December 24, 2019 through January 1, 2020. We will not be checking voice mail or email in our absence and will reply to your message as soon as possible upon our return Thursday January 2, 2020. Thank you Information Practices Office.
From: University of California, Santa Cruz
University of California, Santa Cruz is closed for campus curtailment Tuesday December 24, 2019 through January 1, 2020. We will not be checking voice mail or email in our absence and will reply to your message as soon as possible upon our return Thursday January 2, 2020. Thank you Information Practices Office.
From: University of California, Santa Cruz
January 10, 2020
Thank you for your message. Please be assured that UCSC is diligently
administering your request within the context of our California Public
Records Act (CPRA) response process, which includes consideration for
administering a high volume of concurrent requests.
Information Practices will contact you as soon as records are ready for
inspection.
If you have additional questions concerning UCSC's implementation of the
CPRA please feel free to contact Information Practices at pra@ucsc.edu.
Sincerely,
Information Practices
--
~~~~~~~~~~~~~~~~
Information Practices
Office of Campus Counsel
University of California, Santa Cruz
1156 High Street
Santa Cruz, CA 95064
Voice: (831) 459-4003
Fax: 831-459-2760
Email: pra@ucsc.edu
Web: www.ucsc.edu
http://infopractices.ucsc.edu <http://inforpractices.ucsc.edu>
Mailstop: Chancellor's Office
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Nov. 22, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Nov. 22, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Nov. 22, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: University of California, Santa Cruz
VIA ELECTRONIC MAIL
March 9, 2020
Caroline Haskins
Re: Requests for Information under the California Public Records Act
Dear Caroline Haskins:
I write in response to your November 22, 2019 requests for information
under the provisions of the California Public Records Act (CPRA).
The first set of University of California, Santa Cruz (UCSC) records
responding to your following requests are ready for inspection:
“ Pursuant to the California Public Records Act, I hereby request the
following records:
The College Board offers "a name list service" called the "Student Search
Service®" which allows universities to buy information about students for
$0.47 per name. Prior to August 31, 2019, the price was $0.45 per name.
https://collegeboardsearch.collegeboard.org/pastudentsrch/support/licensing/pricing-payment-policies
Therefore, I hereby request the following records:
[1] Any and all contracts, purchase orders, invoices, [...], and billing
documents between the school and the College Board for the Student Search
Service. This may include "consolidated billing" documents, which are
default for all College Board search orders. Consolidated billing documents
could include an invoice, a list of cost incurred for conducting the search
order [...]”
If you would like to review the records free of charge on site please
contact Information Practices during normal business hours (8:00AM –
5:00PM) to schedule an appointment. We are located at 200 Clark Kerr Hall.
The office can be reached at (831) 459-4003 or via email pra@ucsc.edu.
If you would like a paper or electronic copy of the records we would be
happy to provide it. The CPRA allows UCSC to charge the requester for the
cost of providing duplicate records. The cost for copies will be $7.00 (35
pages at 20¢ per page). Please make a check or money order payable to UC
Regents and mail to UCSC Chancellor’s Office/Information Practices, 1156
High Street, Santa Cruz, CA 95064. Please do not mail cash.
If you have questions concerning UCSC’s implementation of the CPRA please
contact Information Practices at (831) 459-4003 or pra@ucsc.edu.
Sincerely,
Denise Dolezal (AEN)
Privacy & Information Practices Director
~~~~~~~~~~~~~~~~
Information Practices
Office of Campus Counsel
University of California, Santa Cruz
1156 High Street
Santa Cruz, CA 95064
Voice: (831) 459-4003
Fax: 831-459-2760
Email: pra@ucsc.edu
Web: www.ucsc.edu
http://infopractices.ucsc.edu <http://inforpractices.ucsc.edu>
Mailstop: Chancellor's Office
Files
There are no files associated with this request.