|Multi Request||Proctorio documents, memos & communications|
|Submitted||Sept. 17, 2020|
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To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Proctorio. This includes A) any notes taken during meetings that discussed the use of Proctorio, B) any explanations (whether internally or externally generated) of how Proctorio works, C) any written instructions, tutorials, or memos distributed to professors and instructors regarding the use of Proctorio, D) any other document that has been used to help explain the use of Proctorio, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Letters of Interest, usage policies, or informal agreements between the University (including all schools in the system) and Proctorio, Inc.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Proctorio, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications (including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Proctorio.
5) Any digital communications (including but not limited to emails and text messages) with Proctorio representatives.
7) Any emails or guidance from administration or teaching staff to students re: the use of Proctorio.
Please try to include any other miscellaneous documents that facilitate this university’s relationship with Proctorio that don’t neatly fall neatly into the above categories.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Dear Janus Rose:
This is the final response to CPRA #20-3106 for records related to Proctorio. The office of record has confirmed that no responsive records exist at UC, Office of the President. It is unlikely, but records may exist at the campus locations. You can submit your request to the campus CPRA coordinators listed here: https://www.ucop.edu/uc-legal/legal-resources/information-practices/information-practices-coordinators.html.
At this time we consider CPRA #20-3106 fulfilled and your file will be closed.
UCOP Public Records Office
UC, Office of the President
1111 Franklin St.
Oakland, CA 94607