Electronic Communications Request
| Tracking # |
24-676 |
| Submitted | March 8, 2024 |
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Communications
From: Michael Locke
To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
Electronic communications (to include e-mail, “Classdojo” messages, or any other form of electronic messages) between Paige Locke (paigeorama707@gmail.com and paigelocke707@gmail.com) and Brevard Public Schools employee Ashley Tubbs (Tubbs.Ashley@brevardschools.org) for the period of 10/1/2022 until date of production
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Michael Locke
From: Brevard County Public Schools, Viera
March 11, 2024
MuckRock News
Dept MR 160085
263 Hungtington Ave
Boston, MA 02115
E: requests@muckrock.com<mailto:requests@muckrock.com>
RE: Acknowledgement of Records Request Ticket ID# 24-676
Dear Michael Locke,
We have received your public records request.
Your request will be processed in accordance with the Florida Public Records Law.
Please be advised there are potentially fees to cover the cost of reproduction, including copier expenses, supplies and staff time associated with all requests. You will be advised as soon as possible regarding estimated costs. Payment will be due in advance by check or money order made payable to the School Board of Brevard County. If the actual cost is more than the estimate, your records will be released when payment in full has been received. If the actual cost is less than the estimate, a check for reimbursement will be requested and mailed to you.
PLEASE NOTE: Not all completed public records are in a digitized format. To receive a digitized version of a redacted record may require additional time and resources, resulting in additional expense.
You will be notified if records are exempt from public disclosure. Under public records laws, the district is not obliged to create a new document or records in response to a request for public records. Likewise, the district will not acquire computer software for the sole purpose of providing access or delivery of public records that are accessible by other means.
If you have any questions, please contact me at recordsrequest@brevardschools.org<mailto:recordsrequest@brevardschools.org>.
Holly Christmas
Florida Certified Records Manager
Brevard Public Schools
Division of Government and Community Relations
2700 Judge Fran Jamieson Way
Viera, FL 32940
321 633-1000 x11453
[BPSLogoColor]
You can't change the past, but you can ruin the present by worrying about the future.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on March 8, 2024. Please let me know when I can expect to receive a response. You had assigned it reference number #24-676.
Thanks for your help, and let me know if further clarification is needed.
From: Brevard County Public Schools, Viera
Good Afternoon Mr. Locke,
I just received the emails. Emails requests take longer. Is this a request for MuckRock News or for you personally? These emails are considered educational records, and they are protected by the Family Educational Rights and Privacy Act.
Holly Christmas
Florida Certified Records Manager
Brevard Public Schools
Division of Government and Community Relations
2700 Judge Fran Jamieson Way
Viera, FL 32940
321 633-1000 x11453
[BPSLogoColor]
You can’t change the past, but you can ruin the present by worrying about the future.
From: Michael Locke
Thank you for your response. To clarify, I submitted this request in my personal capacity as a parent, not on behalf of MuckRock or for any commercial purpose. Under the Family Educational Rights and Privacy Act (FERPA), as a parent I have a right to access my child's educational records, which includes communications between school staff that relate to my child.
Please let me know if you need any additional information from me to process this request, such as a copy of my ID or custody paperwork demonstrating my parental rights. I would be happy to provide that documentation. If there are any fees associated with searching for or copying these records, please inform me before fulfilling my request.
I understand you must comply with FERPA, but that law also ensures parental access to student records, with limited exceptions. FERPA requires redacting personally identifiable information about other students, but communications relating to my child should be provided to me, with appropriate redactions if needed.
If any responsive records are located, I would prefer to receive them electronically via email if possible, to avoid copying costs. If records are withheld or redacted, please cite the specific statutory exemption that forms the basis for the denial and advise me of the appeal procedures available to me under the law.
Thank you in advance for your assistance with my request. Please let me know if you have any questions or need further information from me.
Sincerely,
Michael Locke
From: Michael Locke
Thank you for your response. To clarify, I submitted this request in my personal capacity as a parent, not on behalf of MuckRock or for any commercial purpose. Under the Family Educational Rights and Privacy Act (FERPA), as a parent I have a right to access my child's educational records, which includes communications between school staff that relate to my child.
Please let me know if you need any additional information from me to process this request, such as a copy of my ID or custody paperwork demonstrating my parental rights. I would be happy to provide that documentation. If there are any fees associated with searching for or copying these records, please inform me before fulfilling my request.
I understand you must comply with FERPA, but that law also ensures parental access to student records, with limited exceptions. FERPA requires redacting personally identifiable information about other students, but communications relating to my child should be provided to me, with appropriate redactions if needed.
If any responsive records are located, I would prefer to receive them electronically via email if possible, to avoid copying costs. If records are withheld or redacted, please cite the specific statutory exemption that forms the basis for the denial and advise me of the appeal procedures available to me under the law.
Thank you in advance for your assistance with my request. Please let me know if you have any questions or need further information from me.
Sincerely,
Michael Locke
From: Brevard County Public Schools, Viera
Good Afternoon,
I understand under FERPA a parent has a right but please understand it also means I must be sure you are a parent. You didn’t disclose that in your original request and there is no email on file for you. Would you please send me a copy of a valid State issued ID/Driver’s License for identification? Thank you.
Holly Christmas
Florida Certified Records Manager
Brevard Public Schools
Division of Government and Community Relations
2700 Judge Fran Jamieson Way
Viera, FL 32940
321 633-1000 x11453
[BPSLogoColor]
You can’t change the past, but you can ruin the present by worrying about the future.
From: Michael Locke
Please see attached. Thank you.
-
license.jpg
From: Brevard County Public Schools, Viera
April 17, 2024
MuckRock News
Dept MR 160085
263 Hungtington Ave
Boston, MA 02115
E: requests@muckrock.com<mailto:requests@muckrock.com>
RE: Records Request Ticket ID# 24-676
Dear Michael Locke,
Your request is ready to be picked up at the front desk in Customer Care, which is open 7:15 am to 4:30 pm. Please let me know if someone other than you will be picking up the record. You will need to bring a valid State issued ID/Driver’s license with you.
Please be aware that due to power outages over winter break, the system BPS uses to store emails was affected and we are in the process of recovering emails. We cannot be sure that these are all the emails going back to October 1, 2022 as requested. We are providing what the search did produce at this time but if you would like to resubmit your request in a couple of months, we will search again for you. We apologize for any inconvenience this may cause.
We do not have access to Class Dojo as it isn't something we own or manage. I believe you can contact Class Dojo to get your messages, but I don't think they will give you anyone else’s messages.
Should you have any questions or need further assistance, please feel free to contact me.
Holly Christmas
Florida Certified Records Manager
Brevard Public Schools
Division of Government and Community Relations
2700 Judge Fran Jamieson Way
Viera, FL 32940
321 633-1000 x11453
[BPSLogoColor]
You can’t change the past, but you can ruin the present by worrying about the future.
