Skydio (Boston Police Department)

Dear Jason Koebler
Thank you for your interest in public records of Boston Police Department. Your request has been received and is being processed. Your request was received in this office on 4/21/2021 4:36:49 AM and given the reference number B000673-042121 for tracking purposes.
If this is a media request, please contact the Office of Media Relations directly at 617.343.4520.
To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

Public reports state that this police department may have partnered with Skydio, a drone company. (https://www.skydio.com/public-safety)

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Skydio (and/or drones in general). This includes A) any notes taken during meetings that discussed the use of Skydio, B) any explanations (whether internally or externally generated) of how Skydio works, and C) any other document that has been used to help explain the use of Skydio, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Skydio.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Skydio, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Skydio.

5) Any case reports in which a Skydio drone was used.

5) Any digital communications (including but not limited to emails and text messages) with Skydio representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Skydio that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.
Director, Public Information
Boston Police Department

Track the issue status and respond at: https://bostonma.govqa.us/WEBAPP//_rs/RequestEdit.aspx?rid=8786

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City of Boston
Shawn A. Williams, Esq.
Director of Public Records 11/23/2021 RE: PUBLIC RECORDS REQUEST of April 21, 2021., Reference # B000673-042121 Dear Jason: The City of Boston (City) has received your request for public records.  This response applies only to records that exist and are in the custody of the City. See A Guide to the Massachusetts Public Records Law, p. 32, n.115.  It is expected that a custodian of records must use her superior knowledge of her records with respect to responses to public records requests.  950 CMR 32.04(5).  Specifically, you stated:
To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

Public reports state that this police department may have partnered with Skydio, a drone company. (https://www.skydio.com/public-safety)

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Skydio (and/or drones in general). This includes A) any notes taken during meetings that discussed the use of Skydio, B) any explanations (whether internally or externally generated) of how Skydio works, and C) any other document that has been used to help explain the use of Skydio, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Skydio.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Skydio, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Skydio.

5) Any case reports in which a Skydio drone was used.

5) Any digital communications (including but not limited to emails and text messages) with Skydio representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Skydio that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/ Thank you for your October 19, 2021 communication seeking an update on your request.  I have alerted a representative from the Boston Police Department in an effort to obtain an update on the status of your April 21, 2021 public records request.  I will provide an update to you once additional information is provided to me by the department. Please reply to this communication f you have received a responsive record, or if you are no longer interested in pursuing this request. Very truly yours, Shawn A. Williams, Esq. Director of Public Records Records Access Officer

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City of Boston
Shawn A. Williams, Esq.
Director of Public Records 11/24/2021 RE: PUBLIC RECORDS REQUEST of April 21, 2021., Reference # B000673-042121 Dear Jason: The City of Boston (City) has received your request for public records.  This response applies only to records that exist and are in the custody of the City. See A Guide to the Massachusetts Public Records Law, p. 32, n.115.  It is expected that a custodian of records must use her superior knowledge of her records with respect to responses to public records requests.  950 CMR 32.04(5).  Specifically, you stated:
To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

Public reports state that this police department may have partnered with Skydio, a drone company. (https://www.skydio.com/public-safety)

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Skydio (and/or drones in general). This includes A) any notes taken during meetings that discussed the use of Skydio, B) any explanations (whether internally or externally generated) of how Skydio works, and C) any other document that has been used to help explain the use of Skydio, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Skydio.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Skydio, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Skydio.

5) Any case reports in which a Skydio drone was used.

5) Any digital communications (including but not limited to emails and text messages) with Skydio representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Skydio that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/ There are no records responsive to this request. Very truly yours, Shawn A. Williams, Esq. Director of Public Records Records Access Officer