Boston, MA "Smart City" Documentation (Boston Transportation Department)

Rebecca Williams filed this request with the Boston Transportation Department of Boston, MA.
Multi Request Boston, MA "Smart City" Documentation
Due Jan. 13, 2021
Est. Completion None
Status
Awaiting Response

Communications

From: Rebecca Williams


To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or ‪(857) 400-0323.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Rebecca Williams

From: Boston Transportation Department

Dear Ms. Williams,

I ask that you please consider filing all of your public records requests
on the City's online portal. This portal may be used for all City
departments, including the Boston TransportationDepartment.

The link, located on the home page of Boston.Gov, is found below:

https://bostonma.govqa.us/WEBAPP/_rs/(S(pwgy1kfre2evykakw3nlpalu))/supporthome.aspx

It is in your best interest as you will receive an immediate
acknowledgment and request reference number. Should you continue to file
requests via email there may be a delay until a department such as the
Boston Transportation Department would receive and review the request.

Jean E. Shirley
Executive Assistant to the Director
of Public Records
City of Boston
One City Hall Plaza
Boston, MA 02210
(617) 635-4023

From:

Dear Rebecca Williams,

Thank you for registering with the Records Center.  Please log in to the Records Center to update any contact or password information and to track the progress of your request.

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This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From:

Dear Rebecca Williams
Thank you for your interest in public records of City of Boston. Your request has been received and is being processed. Your request was received in this office on 1/6/2021 11:05:35 AM and given the reference number R000024-010621 for tracking purposes.
To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or ‪(857) 400-0323.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Rebecca Williams
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.
Director of Public Records
Records Access Officer
City of Boston

Track the issue status and respond at: https://bostonma.govqa.us/WEBAPP//_rs/RequestEdit.aspx?rid=7397 (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HS4L-2FIgBDSrHGana-2FLpLlsjgEH-2BMm7DPdY3-2Bl9Nl4WumbCbgX7HeL3wE7Jso82hTYhwKZAElvyIBBMZZCICERaY-3DKZu2_pmaCcQlH2D11xBJuhMak0DfdvFeP9ufiPgjkQpFOUon46x-2BobMCVXRGMEy0y4YO3DmDsY2884xrj5XGJosmu0nYQnfidVEwTwEa-2BTg8bgGeEIjE4jqui-2BpKbMqLKOLx0Z-2B6s-2BKg23nYlKLoDeBBMgbQIkfka7JlDKZAlzJDfoqrgeCgyg0gKCXFyQnvQfQAFpvvlPyUynZMX1meODxVBqBvKhHU7UZ-2F7ORQ0CE5vcIPQMGdr4SCe-2F4SOYYVD-2BUj9v4wRXlowShAvMnRx4D2LME12XXh2TIESQp5XS1vz8IYK2Gj6nZ227wK5zCVCi2eKy0ZyyQ6-2FEGVLfiK00qVMtgb1tYvNwXFCJf4c9mjZUriiF8gPnqpcQnbxfVYyJ2vnfOvVYUmPSBBuQxBI5OxaKQ-3D-3D)

From: Rebecca Williams

Hi Jean,

Apologies if you've been getting unnecessary messages from the third-party service (Muckrock) I used for this request.

I wanted to confirm the responses for this request are all here: https://bostonma.govqa.us/WEBAPP/_rs/(S(s0mls5y5abowgws5p1yr1mtt))/RequestEdit.aspx?sSessionID=69117211253UBJTRXQHKRYTLQQXQMKOGDIZPVLPF&rid=7334#dvAttachments

Thank you in advance for clarifying.

Files

There are no files associated with this request.