January 2017 Email Metadata (Information Technology, Montana)

Matt Chapman - Free Our Info, NFP filed this request with the Information Technology, Montana of Billings, MT.
Est. Completion None
Status
Fix Required

Communications

From: Matt Chapman - Free Our Info, NFP


To Whom It May Concern:

Pursuant to the Montana Freedom of Information Act, I hereby request the following records:

For all accounts managed by your department, please provide me the following information for all emails sent during January, 2017:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

Please note that I am not requesting the contents of each email.

I am more than happy to provide documentation or tips for extracting this information from your mail server if needed. Documentation that I have available include methods using excel, powershell, msaccess, Office 365 eDiscovery tools, and the direct extraction from an exchange database using forensic analysis tools.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Matt Chapman

From: Information Technology, Montana

Mr. Chapman,

Our policies require that all requests for public information be made through our Public Records Requests form. If you wish to submit a formal public records request to the City of Billings, go to our website: https://ci.billings.mt.us/ When there, look under the first tab entitled "How Do I....?". The dropdown menu on the far right has a column entitled "Request A..". Below that is a selection entitled "Open Records Information". Fill out that document and send it to the department that you feel appropriately meets your request criteria. .

In the meantime, since your request eventually found its way to me, I have confirmed through our Legal Department that of the information you requested, the E-mail addresses whether "From", "To", "CC" or "BCC" cannot be provided to you. That leaves only "time" and "date" for e-mails during the timeframe you requested. The cost for this information, once you complete the required Public Records Request form, will be $ 25.

David Watterson
Information Technology Director
City of Billings
Work: (406) 657-8330
E-mail: wattersond@ci.billings.mt.us<mailto:wattersond@ci.billings.mt.us>

This e-mail transmission from the City of Billings, and any documents, files, or previous e-mail messages attached to it, are intended solely for the individual(s) to whom it is addressed and may contain information that is confidential, legally privileged, and/or exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any unauthorized review, forwarding, printing, copying, distribution, or use of this transmission or the information it contains is strictly prohibited. A misdirected transmission does not constitute waiver of any applicable privilege. If you received this transmission in error, please immediately notify the sender and delete the original transmission and its attachments. Thank you.

From: Matt Chapman - Free Our Info, NFP

Could you provide me with any more information as to why email addresses cannot be provided?

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