Billings, MT Pet Licensing

Cynthia Fernandez filed this request with the City of Billings - City Clerk of Billings, MT .
Est. Completion None
Status
Fix Required

Communications

From: Cynthia Fernandez

To Whom It May Concern:

Pursuant to Montana Public Records Act, Article II, § 9, I hereby request the following records:

Any and all available dog licensing and registration data for animals within your jurisdiction.

Please include all available segregable data, including but not limited to:

• the type of animal
• the breed of the pet
• the pet's date of birth
• the pet's name
• the owner's address or applicable zip code
• any other available notes

Also, I am requesting that the data be sent in Excel format.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Cynthia Fernandez

From: Cynthia Fernandez

Hello,

I am following up on a FOIA request I filed on the 7th of July and have not heard back from anyone.

Please let me know if you have any questions or concerns,

Cynthia Fernandez

From: City of Billings - City Clerk

This message is to Cynthia Fernandez regarding a Freedom Of Information Act request, received via facsimile on 2.21.2018.

The request has been forwarded to the Animal Control Division and Legal Department for response. Please allow 10 business days.

Thank you.

Denise R. Bohlman
Billings City Clerk
P. O. Box 1178
Billings, MT 59103-1178
406.657.8210
[CITYLOGC Red & Blue]

From: City of Billings - City Clerk

This afternoon, I received this information.

Please let me know if you wish for Animal Control staff to continue with your request. The approximate cost is between $400 - $500.

The only information will be as follows:
• the type of animal
• the breed of the pet
• the pet's date of birth

We will charge .02 for each record then $20.00/hour for creating report, capturing data, and sending out. "current licensed" animals as of December 31, 2017 will include a bit over 10,000 records, plus four - six hours of staff time.
Approximate "current licensed dogs and cats" 2017: approximately 11, 000 - 12,000 or more x .03 = $330.00 - $360.00
Approximate staff time to create, capture and send data - 4 - 6 hours = $80.00 - $120.00
PLEASE ADVISE WHETHER YOU WISH STAFF TO CONTINUE WITH RECORDS REQUEST. A DEPOSIT WILL LIKELY BE REQUESTED.
Thank you.

Denise R. Bohlman
Billings City Clerk
P. O. Box 1178
Billings, MT 59103-1178

From: City of Billings - City Clerk

Thom or Brent,

Has someone been in touch with Cynthia Fernandez? Let me know if you need me to get in touch with her or if you need me to do something on this. Thanks.

Gina

From: City of Billings - City Clerk

If I’m not mistaken, This is the one for which I have reviewed the materials and told Both Denise and Tom Stinchfield what needs to be eliminated from the records requested. Denise is handling the request. You may wish to confirm it with her as I believe we have only received the one request on this material.

From: City of Billings - City Clerk

To Whom It May Concern:

This is a follow up on a Public Records Request the City of Billings received. On March 26, 2018, information concerning certain fees was provided (see below).

Please advise whether you are OR are not in agreement with the fees set forth below and give permission for the records to be gathered to fulfill your request.

If I do not receive a response by April 30th, I will deem your request null and void.

Thank you for your attention in this matter.

Denise R. Bohlman
Billings City Clerk
P. O. Box 1178
Billings, MT 59103-1178

Files