FOIA - Shared Mailboxes (email) (Austin Mayor's Office)

Dear J Ader:
Thank you for contacting the City of Austin. Your request was received in this office on 11/13/2022 and given the reference number C159366-111322 for tracking purposes. Your request will be forwarded to the relevant City departments to locate the information you seek.
Records Requested: To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:

- Primary SMTP Address
- Date Created

A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):

Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/
Pursuant to the Texas Public Information Act, you will receive communication from the City of Austin within 10 business days informing you of one or more of the following:
• The date the information will be available or a copy of the records sought
• A cost estimate/invoice
• A letter advising there is no responsive information for your request or that some/all the responsive information may or must be withheld by the City of Austin in accordance with the law
• The need for clarification from you.
Please note your request must ask for records that already exist. The Texas Public Information Act does not require a governmental body to create new information, perform legal research, or answer questions.
You can monitor the status of your request using the "My Request Center" menu option at the Austin Public Records Center. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HYBAZw-2F86orr31-2BaFYUne3L47FKHxc1rUokDzTNby-2BhaQNYV2wMC6-2F464g5e1NjvyTM7MYc865flD6n6amaqoAI-3D1SLd_iXnxZUgRxnFKVvLCaixyoGUXEz-2BUBVmmR-2F9Iubk1n30VE9lLy3pX5dOUBP4DE2eO8Ftytb92gc1rhXrOtKxjGQ3rciimcrxTHnfZbfIAXjYGDz4ctW-2F-2BExerNvo8ZQaUEAXXsbQbFXJFJb4KQtkOgLrcv7nRX4YHyI0iKW0fwUvTxMM-2Bd1IS6kh9CEgmvI890xMwPLc2rcUadwrTfDG6uImnETaZ5t58RJvI9AYcJVOm-2Fvv4IHQhQN754WfADv1j9dW2FxLFu1X-2BUrMNbKv3UUsfM-2BBYkFlgU18rLv5xdGEJjc1EHOppzpPIdb810581ysTgmJtYabtY6zuIESg8Iw6g85tEiYHGqfyT1C2Xal4aVCs6SoXy2i05kBubamkGrVZMNWktAw-2BnXnScgnn52A-3D-3D)
You will receive an email once your request is complete.

--- Please respond above this line ---

Re: Public Information Request of November 13, 2022, Reference # C159366-111322
Dear J Ader,
The City of Austin received a public information request from you on November 13, 2022, to request copies of records pertaining to the following: “To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:

- Primary SMTP Address
- Date Created

A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):

Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/ In order for the City of Austin to begin processing your request, we need additional clarification. Please clarify whether this request is solely for the mayors office. If you would like for the City of Austin to proceed with your public information request, please provide clarifications within from 11/16/2022. Otherwise, the City of Austin will consider your request closed. sixty (60) calendar days You may provide a response to the City of Austin by any of the following methods:
* by responding to this email or by regular mail to City of Austin Law Department P.O. Box 1088, Austin, TX  78767 Upon receipt of your clarification, the City of Austin will further respond to your Public Information Act Request as required by law, including providing you with an estimate of costs associated with producing the requested records.
Thank you for contacting the City of Austin.
PIR Team
City of Austin- Law Department
(512) 974-2197