Open Records Request: Pace

Good morning,

This email is to confirm receipt of your open records requests via mail. We received two of the same request dated June 16, 2023 and June 21, 2023 requesting the following:

* Metadata of all emails which are to or from, including being CCed or BCCed, Theo Pace from January 1, 2021 to December 31, 2021 containing any of the following keywords: "training center", "cop city", "APF", and/or "police foundation".

You should expect to hear back from our office by Wednesday, July 5, 2023.
Regards,

Kimberly

Good morning,

This email is a follow-up response to your open records request received by mail on June 26, 2023.

* Metadata of all emails which are to or from, including being CCed or BCCed, Theo Pace from January 1, 2021 to December 31, 2021 containing any of the following keywords: "training center", "cop city", "APF", and/or "police foundation".

Following the performance of a preliminary search of its email records, the Executive Office has identified approximately 22,759 potentially responsive emails. Prior to the release, each email must be reviewed to determine whether it is responsive and to ensure that it does not include any information which is exempt from production in accordance with the Georgia Open Records Act, including but not limited to that which is exempt from production under the attorney/client privilege or the attorney-work product doctrine (OCGA Secs. 50-18-72(a)(41) and (a)(42)). This review is estimated to take approximately 75.86 hours at a rate of 300 emails reviewed per hour.

Pursuant to the Georgia Open Records Act

the charge for the search, retrieval, or redaction of records shall not exceed the prorated hourly salary of the lowest paid full-time employee who,
in the reasonable discretion of the custodian of the records, has the necessary skill and training to perform the request.

OCGA Sec. 50-18-71(b)(1)(A)

The hourly salary of the lowest paid full-time employee of the Department of the Executive Offices, who in the reasonable discretion of the custodian of the records, has the necessary skill and training to perform the actions necessary to complete the search retrieval and redaction of the emails which are not estimated to contain information subject to the attorney/client privilege or the attorney-work product doctrine is $18.00 per hour. It is estimated that it will take this employee 50.06 hours to complete their review and redaction of the emails which are not estimated to contain information subject to the attorney/client privilege or the attorney-work product doctrine.

The hourly salary of the lowest paid full-time employee of the Department of Law, who in the reasonable discretion of the custodian of the records, has the necessary skill and training to perform the actions necessary to complete the search, retrieval, and redaction of the emails is $37.02 per hour. It is estimated that it will take this employee 25.03 hours to complete their review and redaction of the emails which are estimated to contain information subject to the attorney/client privilege or the attorney-work product doctrine.

Accordingly, we estimate that the cost to complete the search, retrieval, and redaction of the records which you have requested to be $1827.69. Pursuant to the Georgia Open Records Act, as the costs for production of the records exceed $500.00, the Department of Finance requires that you pre-pay the cost of production. Upon your agreement to do so, we will provide you with an invoice and payment instructions. Upon our receipt of your payment, we shall provide an estimated date by which you will receive your requested records.
Regards,

Kimberly

Good morning,

Yes, you can amend your request.
Regards,

Kimberly

Good morning,

This email is to confirm we have received your revisions to your open records request. You should hear back from our office by Wednesday, July 12, 2023.
Regards,

Kimberly

Good morning,

There were no emails responsive to your amended request sent on July 6, 2023.
Regards,

Kimberly