Clearview AI contracts and policies (Clarke County Sheriff)
It is a clone of this request.
| Multi Request | Clearview AI contracts and policies |
| Submitted | Sept. 25, 2023 |
| Est. Completion | None |
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Communications
From: Lexi Trent
To Whom It May Concern:
Pursuant to the Georgia Open Records Act, I hereby request the following records:
Materials describing this agency's relationship with and use of products by Clearview AI, a face recognition company.
CONTRACTS AND AGREEMENTS
Any and all agreements related to the acquisition and use of this "software," algorithm, or program. This includes (but is not limited to):
• all contracts (as well as associated amendments, attachments, and exhibits)
• data sharing agreements
• insurance agreements
• intergovernmental services agreements
• licensing agreements
• memorandums of understanding, and
• nondisclosure agreements
• any relevant Requests for Expressions of Interest, Requests For Proposal (or equivalent calls for bids), responses to Requests for Expressions of Interest, letters of interest, responses to Requests for Proposal, sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question.
FINANCIAL and FUNDING MATERIALS
• Any records related to the financing or funding of this face recognition technology or system, including a copy of any related funding opportunity announcements, grant applications, grantor status/progress reports, purchase orders, invoices, and other memoranda and documentation related to the payment or cost (or lack thereof) of the face recognition technology or system, related technology, personnel, equipment, or other elements concerning this face recognition technology or system or program.
POLICIES, INSTRUCTIONAL, TRAINING, AND USE MATERIALS
• All instructional materials, presentations, and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of face recognition technology or system. This includes any notes taken during meetings that discussed the use of the software, any explanations (whether generated internally or externally) of how the face recognition technology or system works, and any other document that has been used to help explain the use of the face recognition technology or system to any party, including internal documentation, public relations materials, and executive summaries.
• This also includes training materials governing the use, sharing, or access to the face recognition technology or system or any data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology.
• Please provide a copy of any policies, policy directives, guidance documents, memoranda, training materials, or similar records governing the use and function of this technology for immigration, law enforcement, or any purpose, including all those related to data retention, permissible and impermissible use, and security standards. This would include materials that describe the application, function, and use of the face recognition technology or system, including advertisements, emails, handouts, usage policies, PowerPoint presentations, specification documents, or standard operating procedures.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Sincerely,
Lexi Trent
From: Clarke County Sheriff
Hi Lexi,
I hope your day is going well.
I have received your request and I need some additional information about this request.
You are requesting:
Materials describing this agency's relationship with and use of products by Clearview AI, a face recognition company.
CONTRACTS AND AGREEMENTS
Any and all agreements related to the acquisition and use of this "software," algorithm, or program. This includes (but is not limited to):
• all contracts (as well as associated amendments, attachments, and exhibits)
• data sharing agreements
• insurance agreements
• intergovernmental services agreements
• licensing agreements
• memorandums of understanding, and
• nondisclosure agreements
• any relevant Requests for Expressions of Interest, Requests For Proposal (or equivalent calls for bids), responses to Requests for Expressions of Interest, letters of interest, responses to Requests for Proposal, sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question.
FINANCIAL and FUNDING MATERIALS
• Any records related to the financing or funding of this face recognition technology or system, including a copy of any related funding opportunity announcements, grant applications, grantor status/progress reports, purchase orders, invoices, and other memoranda and documentation related to the payment or cost (or lack thereof) of the face recognition technology or system, related technology, personnel, equipment, or other elements concerning this face recognition technology or system or program.
POLICIES, INSTRUCTIONAL, TRAINING, AND USE MATERIALS
• All instructional materials, presentations, and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of face recognition technology or system. This includes any notes taken during meetings that discussed the use of the software, any explanations (whether generated internally or externally) of how the face recognition technology or system works, and any other document that has been used to help explain the use of the face recognition technology or system to any party, including internal documentation, public relations materials, and executive summaries.
• This also includes training materials governing the use, sharing, or access to the face recognition technology or system or any data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology.
• Please provide a copy of any policies, policy directives, guidance documents, memoranda, training materials, or similar records governing the use and function of this technology for immigration, law enforcement, or any purpose, including all those related to data retention, permissible and impermissible use, and security standards. This would include materials that describe the application, function, and use of the face recognition technology or system, including advertisements, emails, handouts, usage policies, PowerPoint presentations, specification documents, or standard operating procedures.
What are you requesting exactly and what am I looking for exactly? I am so very sorry but can you give me more information of what I am searching for?
I look forward to hearing back from you about this request.
Thank you,
Melanie Burton
Open Records Clerk
Clarke County Sheriff's Office
3015 Lexington Rd
Athens, Georgia 30605
Phone: 762-400-8013
**Send NEW Open Records Request to: SHERIFF_ORR@ACCGOV.COM<mailto:SHERIFF_ORR@ACCGOV.COM> **
[square logo]
* Service * Dignity * Respect * Professionalism *
The Clarke County Sheriff’s Office does not discriminate based on race, religion, gender identity, or any other group designator. We value diversity and embody inclusion in all our endeavors.
This email is intended only for the named recipient(s) and may contain proprietary, confidential information that could be prohibited from disclosure. Please notify me immediately if you received this email in error, you are not authorized to read, print, retain, copy or disseminate any part of this message, and you must delete all copies of this email. Thank you.
From: Lexi Trent
Hello Melanie,
Thank you for getting back to me and I apologize for my request not being clear enough.
I am requesting all information and records for the use of Clearview AI which was purchased by the Clarke County Sheriff on November 3, 2022. I provided a link below which will give a better look at what information I am trying to obtain.
Have a nice day,
Lexi Trent
From: Clarke County Sheriff
Hi Lexi Trent or James Reno,
It does not look like we would have the information that you are requesting. I have asked around and I do not think we have the information that you are requesting. Please contact the Athens Clarke County Police Department for your request.
Thank you,
Melanie Burton
Open Records Clerk
Clarke County Sheriff's Office
3015 Lexington Rd
Athens, Georgia 30605
Phone: 762-400-8013
**Send NEW Open Records Request to: SHERIFF_ORR@ACCGOV.COM<mailto:SHERIFF_ORR@ACCGOV.COM> **
[square logo]
* Service * Dignity * Respect * Professionalism *
The Clarke County Sheriff’s Office does not discriminate based on race, religion, gender identity, or any other group designator. We value diversity and embody inclusion in all our endeavors.
This email is intended only for the named recipient(s) and may contain proprietary, confidential information that could be prohibited from disclosure. Please notify me immediately if you received this email in error, you are not authorized to read, print, retain, copy or disseminate any part of this message, and you must delete all copies of this email. Thank you.
From: Clarke County Sheriff
Hi Lexi Trent or James Reno,
I am so very sorry.
When I sent this e-mail reply statement to contact ACCPD, I was not asking you to do that because I was responding to another request at the time with your e-mail address up. Sorry.
“It does not look like we would have the information that you are requesting. I have asked around and I do not think we have the information that you are requesting. Please contact the Athens Clarke County Police Department for your request.”
Here is the correct response:
We do not know what records you are requesting from the Clarke County Sheriff’s Office.
Can you show me what contract was signed on November 3, 2022? I have asked and I am not having any luck with locating this information that you are requesting. I am so very sorry.
I am looking to hearing back from you with additional information.
Thank you,
Melanie Burton
Open Records Clerk
Clarke County Sheriff's Office
3015 Lexington Rd
Athens, Georgia 30605
Phone: 762-400-8013
**Send NEW Open Records Request to: SHERIFF_ORR@ACCGOV.COM<mailto:SHERIFF_ORR@ACCGOV.COM> **
[square logo]
* Service * Dignity * Respect * Professionalism *
The Clarke County Sheriff’s Office does not discriminate based on race, religion, gender identity, or any other group designator. We value diversity and embody inclusion in all our endeavors.
This email is intended only for the named recipient(s) and may contain proprietary, confidential information that could be prohibited from disclosure. Please notify me immediately if you received this email in error, you are not authorized to read, print, retain, copy or disseminate any part of this message, and you must delete all copies of this email. Thank you.
