Arizona records management required materials (Arizona Supreme Court)
|Submitted||May 8, 2017|
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From: Beryl Lipton
To Whom It May Concern:
Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:
The most recently submitted versions of the following materials required to be prepared by each agency of the State of Arizona as outlined in Arizona Revised Statutes §41-151.14:
• All schedules proposing the length of time each records series warrants retention for administrative, legal or fiscal purposes
• The list of public records in the agency’s custody that are not needed in the transaction of current business and that are not considered to have sufficient administrative, legal or fiscal value to warrant their inclusion in established disposal schedules.
• The list of all essential public records in the custody of the agency.
• The designated individual within this agency tasked with the records management program and applicable contact information.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
From: Murphy, Heather
Dear Beryl Lipton,
We are responding to your request as though it was filed under Arizona Supreme Court Rule 123<https://govt.westlaw.com/azrules/Document/NFC83A66025C811E3A3DDB79419D1C223?viewType=FullText&originationContext=documenttoc&transitionType=CategoryPageItem&contextData=(sc.Default)>, the judicial branch’s rule governing public records. The attached document shows retention schedules for the named entities below and generally follows guidelines established by the Arizona State Library, Archives and Public Records agency as adapted for the Courts.
Record Retention Schedule for Use by the Administrative Office of the Courts, Office of the Chief Justice, and Supreme Court Staff Attorneys (Repealing and Replacing Administrative Order No. 99-81)<http://www.azcourts.gov/Portals/22/admorder/Orders99/pdf99/9981.pdf>
Mike Baumstark, Deputy Director of the Administrative Office of the Courts, is responsible for the Administrative Office of the Courts’ records. firstname.lastname@example.org<mailto:email@example.com>
The Clerk of the Arizona Supreme Court’s retention schedule is embodied in the Arizona Code of Judicial Administration § 2-101, available at this webpage: http://www.azcourts.gov/AZ-Supreme-Court/Code-of-Judicial-Administration. Janet Johnson, Clerk of the Arizona Supreme Court, is responsible for decisions, opinions, memorandum decisions, minutes, etc. of the Supreme Court. firstname.lastname@example.org<mailto:email@example.com>
Director of Communications
Arizona Supreme Court and
Administrative Office of the Courts
1501 West Washington Street
Phoenix, AZ 85007
602-448-8412 after hours/emergencies
Follow us on Twitter @AZCourts<https://twitter.com/>
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