Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies (Providence Police Department)
| Multi Request | Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies |
| Submitted | Dec. 13, 2018 |
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Communications
From: Dave Maass
To Whom It May Concern:
Pursuant to the Rhode Island Access to Public Records Act, I hereby request the following records:
Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:
1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.
2. Training policies, requirements, and materials for automatic license plate reader system operators.
3. Databases used to compare data obtained by the automatic license plate reader system.
4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction
5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.
Please also provide the number of requests made by outside agencies, if applicable.
6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.
7. Policies regarding oversight of automatic license plate reader system use.
8. Audit Reports
9. Policies related to maintenance and calibration.
Please also provide maintenance and calibration schedules and records for the system on file.
10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Dave Maass
From: Providence Police Department
City of Providence
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Hi there
Your first City of Providence record request (request number #18-999) has been submitted.
It is currently unpublished and is not available for the general public to view.
You will receive a response within ten (10) business days. Your request will be available for the public to view thirty (30) days after you receive a final response.
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From: Providence Police Department
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City of Providence
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Hello Dave Maass!
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From: Providence Police Department
City of Providence
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Hi there
A message was sent to you regarding record request #18-999:
The Public Records Unit respectfully extends the time to respond by an additional twenty (20) business days, pursuant to R.I. Gen. Laws § 38-2-3(e), due to the number of requests for records pending (29 open and pending requests) and/or the difficulty in searching for and retrieving or copying the requested records.
From: Providence Police Department
City of Providence
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Hi there
A document has been released for record request #18-999:
* LPR Data Retention Policy.pdf
Document links are valid for one month.
After February 25, you will need to sign in to view the document(s).
From: Providence Police Department
City of Providence
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Hi there
Record request #18-999 has been closed. The closure reason supplied was:
Please see the Public Records Unit's response below, outlined consistent with the request:
#1 The City of Providence does not maintain documents responsive to this request.
#2 The City of Providence does not maintain documents responsive to this request.
#3 The City of Providence does not maintain documents responsive to this request.
#4 We released this requested document in unredacted form, attached hereto as "LPR Data Retention Policy."
#5 We released this requested document in unredacted form, attached hereto as "LPR Data Retention Policy."
#6 We released this requested document in unredacted form, attached hereto as "LPR Data Retention Policy."
#7 We released this requested document in unredacted form, attached hereto as "LPR Data Retention Policy."
#8 The City of Providence does not maintain documents responsive to this request.
#9 The City of Providence does not maintain documents responsive to this request.
#10 The City of Providence does not maintain documents responsive to this request.
In accordance with R.I. Gen. Laws § 38-2-8, you may wish to appeal this decision to the Chief Administrative Officer. In this instance, Jeffrey Dana, Esq., City Solicitor, fulfills that role. You may also wish to file a complaint with the Department of the Attorney General or the Rhode Island Superior Court.
From: Providence Police Department
City of Providence
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Hi there
Record request #18-999 has been published and is now available for public view.
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