Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies (Dallas Police Department)

ear Dave Maass:
Thank you for your interest in public records of the City of Dallas. Your request has been received and is being processed in accordance with Chapter 552 of Texas Government Code, the Public Information Act. Your request was received in this office on 1/1/2019 and given the  reference number: C000004-010119 for tracking purposes. Records Requested: To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:

1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.

2. Training policies, requirements, and materials for automatic license plate reader system operators.

3. Databases used to compare data obtained by the automatic license plate reader system.

4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction

5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.

Please also provide the number of requests made by outside agencies, if applicable.

6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.

7. Policies regarding oversight of automatic license plate reader system use.

8. Audit Reports

9. Policies related to maintenance and calibration.

Please also provide maintenance and calibration schedules and records for the system on file.

10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Dave Maass

Your request will be sent to the relevant City department(s) to locate the information and determine any costs that may be due. You will receive an email when your request has been completed. If your request is received on the weekend or after business hours, it will be processed the next business day.
City of Dallas

Dear Dave,

The Dallas Police Department received a public information request from you on 1/2/2019. Your request mentioned:
“To Whom It May Concern:
Pursuant to the Texas Public Information Act, I hereby request the following records:
Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:
1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.
2. Training policies, requirements, and materials for automatic license plate reader system operators.
3. Databases used to compare data obtained by the automatic license plate reader system.
4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction
5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.
Please also provide the number of requests made by outside agencies, if applicable.
6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.
7. Policies regarding oversight of automatic license plate reader system use.
8. Audit Reports
9. Policies related to maintenance and calibration.
Please also provide maintenance and calibration schedules and records for the system on file.
10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Dave Maass”

The information you requested will require additional time to retrieve depending upon the information you are requesting and the divisions, sections or units responsible for retrieving the responsive documents. Other factors affecting the processing of your request may include research, processing, redactions and copying. In compliance with the Government Code 552.221(d), the Open Records Unit anticipates the information may be provided from the date of this letter, by 10:00 am. within 20 business days

The Open Records Unit apologizes for this delay in fulfilling your request.
Police Records Request - D000039-010219

Sincerely,

Open Records Unit DPD
DPD - Open Records
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--- Please respond above this line ---
Your request has been forwarded to the Dallas Police Department Open Record Unit. For a status inquiry about your open record request, please contact them: In Person - 1400 S. Lamar Street, Dallas, TX, 75215 By Phone - 214-671-3345 By Fax - 214-671-4636 By Email - openrecordunit@dpd.ci.dallas.tx.us

RE: PUBLIC RECORDS REQUEST of January 02, 2019, PIR Reference # D000039-010219.
Dear Dave Maass,
We have prepared invoice number INV19-D000039-1 for your Public Records requested by you on January 02, 2019 with Request Number D000039-010219.
Pursuant to section 552.2615 of the Government Code, your request will be considered automatically withdrawn if you do not notify us in writing within 10 business days from the date of this statement that you:
a. Accept the charges and agree to pay;
b. Modify your request; or
c. Have sent to the Cost Rules Administrator at the Office of the Attorney General a complaint alleging that you have been overcharged for being provided with a copy of the public information.
Please make your payment via our online portal or in person.
Respectfully,
Open Records Unit DPD
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

Dear Dave Maass,

In regards to the Police Records Request received on 1/2/2019. The records have been waiting for payment for 60 days. The City of Dallas considers this request closed. If you would still like the records, please submit another request. Thank you for using the .
Request Details
Reference # D000039-010219
Description of Documents Requested: To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:

1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.

2. Training policies, requirements, and materials for automatic license plate reader system operators.

3. Databases used to compare data obtained by the automatic license plate reader system.

4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction

5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.

Please also provide the number of requests made by outside agencies, if applicable.

6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.

7. Policies regarding oversight of automatic license plate reader system use.

8. Audit Reports

9. Policies related to maintenance and calibration.

Please also provide maintenance and calibration schedules and records for the system on file.

10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Dave Maass
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