Retention policies (City of Chicago Department of Law)
| Multi Request | Retention policies |
| Submitted | Sept. 7, 2018 |
| Est. Completion | None |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: Matt Chapman
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
A copy of all records retention schedules. An excel spreadsheet is highly preferred.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Matt Chapman - Free Our Info, NFP
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on Sept. 7, 2018. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: City of Chicago Department of Law
September 17, 2018
Matt Chapman
Free Our Info, NFP
Via email at requests@muckrock.com
Dear Mr. Chapman,
On behalf of the City of Chicago Department of Law, I am responding to your Freedom of Information Act ("FOIA") request which was dated September 10, 2018 received in our offices on the same day. You requested:
Requesting a copy of all records retention schedules. An excel spreadsheet is highly preferred.
Please find attached the Law Department's current records retention schedule.
However, to the extent your request seeks all retention schedules in the Law Department's possession, your request is unduly burdensome under Section 3(g) of FOIA. Section 3(g) of FOIA provides that "requests for all records falling within a category shall be complied with unless compliance with the request would be unduly burdensome for the complying public body and there is no way to narrow the request and the burden on the public body outweighs the public interest in the information."
The Law Department has hundreds of records regarding the retention schedules for the different City departments. In order to produce the records you seek, the Law Department would have to have to search through these records and separate the retention schedules from the multiple other documents regarding records retention in our files. This would take dozens of hours and presents an undue burden on the Law Department's time and resources.
It is necessary that your FOIA request be narrowed and clarified. If you would like assistance in narrowing your request, please contact me, and I will assist you. Otherwise, for the reasons provided above, the Law Department is unable to respond to your FOIA request as currently drafted.
If you agree to narrow your request, you must submit a revised written request to my attention. The Law Department will take no further action or send you any further correspondence unless and until your current request is narrowed in writing. If we do not receive your narrowed request within fourteen calendar days of the date of this letter, your current request will be denied.
In the event that we do not receive a narrowed request and your current FOIA request is therefore denied, you have the right to have a denial reviewed by the Public Access Counselor (PAC) at the Office of the Illinois Attorney General, 500 S. 2nd Street, Springfield, Illinois 62706, (877) 299-3642. You also have the right to seek judicial review of your denial by filing a lawsuit in Cook County Circuit Court.
Sincerely,
Tom Skelton
FOIA Officer - Department of Law
Files
pages