VANCOUVER PUBLIC SCHOOLS DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
| Submitted | Nov. 15, 2022 |
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Communications
From: M. Arasoi
VANCOUVER PUBLIC SCHOOLS DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
Via email: publicrecordsrequest@vansd.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERICAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 15, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 15, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Vancouver Public Schools District
To Whom it May Concern:
Please see the attached correspondence in response to your public records
request to Vancouver School District.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
---------- Forwarded message ---------
From: <copier@vansd.org>
Date: Wed, Jan 25, 2023 at 3:46 PM
Subject: Message from "SUPER-Ricoh"
To: Jen Anderson <jen.anderson@vansd.org>
This E-mail was sent from "SUPER-Ricoh" (MP 7503).
Scan Date: 01.25.2023 15:46:33 (-0800)
Queries to: copier@vansd.org
From: Vancouver Public Schools District
Dear requests@muckrock.com ,
Thank you for registering with the VPS Public Records Portal.
Your Login ID is: requests@muckrock.com
If you did not submit your request through the public portal but are receiving this e-mail, an account has been created for you where you can track and monitor the status of your request, and receive any documents in response to your request.
If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyZpbEIfKGZGKfW32pD6L49FqhQ9p-2Ba5xVzKB1-2FYVmcQ0-3Dm0HS_YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBB3iq26IgBTtyCdSXi8ZNBqmzftEL9i-2B-2FuO9-2BGof7Xs8i1Viv5txnVN5ax9TRax474nMbD013sDACMn5LLLv7RpW1-2F7bFrVyjE6rlnho6h2bnvp5BuJRh5pWppf-2Faoz6KAjj4MY67kNORUgt5EfUCexq-2Ftia1-2BR1I-2BdCSykGFamI4-3D)
Please login to My Records Center to update your account information, track the status of your request and receive requested records when they become available. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4Yy4PI8-2FRCDMjAF11ou1AKZJnV5z7hfqQDCBdRDktKr0UU-3Dmr9g_YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBB3iq26IgBTtyCdSXi8ZNBqn95rJB7-2FBSbfhyisRzPhj84lkpLkqXc-2BGORtzVokIuEn-2F2BR2iqznepknia-2BA26iM6LJ2FkqmgR0vMr6vpgJCPYabRHqBJ1giTRMGD-2F6zR3XWWh3Kq5CAQ441uxB9YrDyrUgh96O8viYJuSyb2UFgU-3D)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Vancouver Public Schools District
Dear requests@muckrock.com:
Your request has been received and is being processed. Your request was received in this office on 1/26/2023 and given the reference number R000330-012623 for tracking purposes. If your request was received when the District office is closed, the review of your request will begin on the next business day.
Requested Documents: Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
You will receive a notice within five (5) business days providing you an estimate of when you will receive your requested documents.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
Vancouver Public Schools
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DLBwZ_YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBBEfKi2Q6uSPK7ImAB7ycERYZOtAv4q2tEW6DGdBY-2FyNQ0XNcK6U3nne0Oq0KqkW0Qk1PWg1zF7wTjjxNmplFLvjyKq-2BdOtf2gJYzk0KBPQUtWccsZZh34LnvJfa4QzQMhv5d0tFVOzSTrJxT0JlMOn1Fwd-2BD2wz2P9XRWj2kP0mw-3D)
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 26, 2023, Reference # R000330-012623 Dear requests@muckrock.com, This information was emailed to the above email address on January 25, 2023. It is repeated here. This will acknowledge receipt of your November 15, 2022 public records request to Vancouver Public Schools, which was received by the District on January 3, 2023. It has come to the attention of the District's public records office that you submitted the initial request to a former email address that the district deactivated when the District migrated to the GovQA portal on April 26, 2022. In the process of responding to another public records request from a different Muckrock identifier, it was discovered that the previously deactivated email address was inadvertently reactivated in or around September 2022 when the district internet technology department changed the District's electronic email systems. The emails you submitted between November and December 2021 were not received by the District's public records office until a search of the previously deactivated email location occurred on January 3, 2023.
The District acknowledged the request on January 3, 2023 after the District reopened for business after the winter break (December 19, 2022 through January 2, 2023) It appears the initial response was mistakenly sent to the wrong Muckrock identifier (120965-29141669). The District herewith resubmits this response to the correct Muckrock identifier, listed above.
Your request was forwarded to my office, which oversees all public records requests.
Request: "I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019. Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request." In April, 2022, Vancouver School District converted the management of all public records requests to the District's Public Records Request portal. The most effective and efficient way to communicate with the District regarding the status and responsive documents to your request is via your specific public records request log-in. The complete instructions for filing a public records request with Vancouver School District can be found via our website at: https://vansd.org/public-records-request/ We are in the process of identifying, gathering and reviewing documents responsive to your request. Pursuant to RCW 42.56.120, 137068-44146716 will be charged the following fees for production of the requested records: Ten cents per page for public records scanned into an electronic format and Five cents per each four electronic files or attachments uploaded to email, cloud-based data storage service, or other means of electronic delivery. Contingent upon receipt of payment of the invoice, we estimate that we will be able to provide you with a first installment of records or records in their entirety on or before March 15, 2023. For questions or additional information, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSnNG2IMGVFfdXoHIWasEzpClLV5IhBonvtxmaYqlEzaht70p_YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBBhcM4IUqLRbP9CZhLqXdeGc1YWqVNoAH9mrVXxtcPlKp1KvoQ2Nr45N5D-2F2h0viR-2BLL-2FKBhBj6JuHYK16psL0XFjmweB-2BAnLf8Gz10ZS6LUujWAvx9vuWsbzIBY0wBHqEEunLENWZ0zRbMXbZQ9Nfp-2FXKuV5zlEhZ8lf2oVdbsNo-3D)
From: M. Arasoi
2-6-23
Via email: publicrecordsrequest@vansd.org
Hello,
Why are you sending me GOVQA emails? What does this have to do with my public records request?
Thank you.
From: Vancouver Public Schools District
RE: PUBLIC RECORDS REQUEST of January 26, 2023, Reference # R000330-012623.
Dear requests@muckrock.com,
Your invoice for Public Records requested by you on January 26, 2023 with Request Number R000330-012623 is ready. Please see attached or login to the to view details. Vancouver Public Schools Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DOEXm_YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBBTeg4VNn7cOf40OfQ77xa7ZMnso2wegMMrGpiYnVnI9cFkVeMiJZwlEIUOpIky4K1S7L8uLqWsaimdg-2FP9RomUy0jafuIXoK-2Boyts1si37aSVOjg6I5nK1I98Qp-2BZPPh1eFHd9jx9VjO4c-2FJKEL-2BWrIsq4QxkJGQ54y9-2BXQ64oNc-3D)
Full payment is required before records can be released. Please remit payment in the amount of $537.70 by 3/2/2023 via first class mail or hand delivery to the following:
Via First Class Mail:
Vancouver School District, Legal Department
PO Box 8937
Vancouver, WA, 98668
Via Hand Delivery:
Vancouver School District, Legal Department
2901 Falk Rd.
Vancouver, WA, 98661 Please reference the Invoice Number (INV23-R000330-1) on your payment.
If you have any questions or concerns, please reply to this email.
Sincerely,
Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DLJIl_YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBBTeg4VNn7cOf40OfQ77xa7WPcPD8-2Bl-2Bfzi1SlRpJvEHSfOlUHUAVNAQtyBYisx268QFB1Rfl3ivia9y8SEUBNtuETAgb2pnOWRWNUdWJaNbfEiK5TTVSMPprt4-2FJNUXC0mypm2kcUgffkDVwjvhRoKje4uJTbOppJtdgjL0EcZ2k-3D)
From: Vancouver Public Schools District
To Whom it May Concern:
Please see the attached correspondence in response to your public records
request to Vancouver School District.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
---------- Forwarded message ---------
From: <copier@vansd.org>
Date: Fri, Feb 10, 2023 at 8:21 AM
Subject: Message from "SUPER-Ricoh"
To: Jen Anderson <jen.anderson@vansd.org>
This E-mail was sent from "SUPER-Ricoh" (MP 7503).
Scan Date: 02.10.2023 08:21:21 (-0800)
Queries to: copier@vansd.org
From: M. Arasoi
2-13-23
Via email to: publicrecordsrequest@vansd.org
Hi, I received your fee request for $537.00 for 5377 "documents scanned into electronic format."
Questions:
1.Please describe the 5377 paper documents that must be scanned into electronic format. What are they?
2. Please confirm these documents are only stored in paper form, confirm no electronic copies of these documents exist. For instance, these records are unlikely to be email records as they would exist in electronic form and not just paper.
Answers to these question will help to make a "threshold" determination on the fee request for these records.
Thank you.
From: M. Arasoi
2-13-23
Via email to: publicrecordsrequest@vansd.org
Hi, I received your fee request for $537.00 for 5377 "documents scanned into electronic format."
Questions:
1.Please describe the 5377 paper documents that must be scanned into electronic format. What are they?
2. Please confirm these documents are only stored in paper form, confirm no electronic copies of these documents exist. For instance, these records are unlikely to be email records as they would exist in electronic form and not just paper.
Answers to these question will help to make a "threshold" determination on the fee request for these records.
Thank you.
From: M. Arasoi
2-13-23
Via email to: Jen.Anderson@vansd.org
Hi, I received your fee request for $537.00 for 5377 "documents scanned into electronic format."
Questions:
1.Please describe the 5377 paper documents that must be scanned into electronic format. What are they?
2. Please confirm these documents are only stored in paper form, confirm no electronic copies of these documents exist. For instance, these records are unlikely to be email records as they would exist in electronic form and not just paper.
Answers to these question will help to make a "threshold" determination on the fee request for these records.
Thank you.
From: Vancouver Public Schools District
"To Whom it May Concern:
Vancouver School District is in receipt of your message below. Accordingly, please see the District's response:
1. The 5,377 (of a total of 6,681 responsive page) of paper documents are documents responsive to your request; and
2. The scanned documents are not available electronically.
Sincerely,
Jen Anderson
Paralegal
Vancouver School District
Vancouver Public Schools District
Washington Public Records Act Office
PO Box 8937
Vancouver, WA 98668-8937
February 13, 2023
This is a follow up to a previous request:
2-13-23
Via email to: Jen.Anderson@vansd.org
Hi, I received your fee request for $537.00 for 5377 "documents scanned into electronic format."
Questions:
1.Please describe the 5377 paper documents that must be scanned into electronic format. What are they?
2. Please confirm these documents are only stored in paper form, confirm no electronic copies of these documents exist. For instance, these records are unlikely to be email records as they would exist in electronic form and not just paper.
Answers to these question will help to make a "threshold" determination on the fee request for these records.
Thank you.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 136964
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable."
From: Vancouver Public Schools District
To Whom it May Concern:
Vancouver School District is in receipt of your message below.
Accordingly, please see the District's response:
1. The 5,377 (of a total of 6,681 responsive page) of paper documents are
documents responsive to your request; and
2. The scanned documents are not available electronically.
Sincerely,
Jen Anderson
Paralegal
Vancouver School District
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: M. Arasoi
2-14-23
Via email to: Jen.Anderson@vansd.org
Thank you for the clarification. One last question before we make a decision on fees for paper documents. Have all electronic records for this request been produced? Are these paper files the last records to be produced in this request?
Thank you
From: Vancouver Public Schools District
To Whom it May Concern:
The response to your public records request cannot be released prior to
receiving payment. Your alternative is to come to the District office and
view the documents, in person, at no charge to you. If you choose to
receive the documents in any other manner, the required fee will be due
prior to release. If we do not receive payment by March 2, 2023, your file
will be closed.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: Vancouver Public Schools District
"To Whom it May Concern:
The response to your public records request cannot be released prior to receiving payment. Your alternative is to come to the District office and view the documents, in person, at no charge to you. If you choose to receive the documents in any other manner, the required fee will be due prior to release. If we do not receive payment by March 2, 2023, your file will be closed.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst. General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY COMPUTER."
From: Vancouver Public Schools District
RE: PUBLIC RECORDS REQUEST of January 26, 2023, Reference # R000330-012623.
Dear requests@muckrock.com,
We have not received your payment on invoice number INV23-R000330-1 for Public Records requested by you on January 26, 2023 with Request Number R000330-012623. Please see attached or login to the to view details Vancouver Public Schools Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DxSUi_YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBBXDVnKVgITgd7FKAsXphSQ93xLGA8gyTE-2BkX7cn1vwnvqclBsEDrmsY6V2Ifyy71rOGxGFbW-2FxWnTsalM715e-2FSRTFSjuVjIjAW8dkSiucR9ngSQkNOnQvF-2BpkAxWUYAcw3qJxzMRuA9fZqUOi-2Bnl0NTPr1zf-2FKDGlbkRdlugsHg-3D)
If you are still interested in receiving the records, please remit payment within the next 10 calendar days in the amount of $537.70 via first class mail or hand delivery to the following: Via First Class Mail: Vancouver School District, Legal Department PO Box 8937 Vancouver, WA, 98668 Via Hand Delivery Vancouver School District, Legal Department 2901 Falk Rd. Vancouver, WA, 98661 Please reference the Invoice Number (INV23-R000330-1) on your payment.
If we do not receive payment within the next 10 calendar days, then we will consider your public records request abandoned. We will then refile the records and close your request.
The district desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email.
Sincerely,
Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3D9cYw_YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBBXDVnKVgITgd7FKAsXphSQ6Vdm2h8yUJeSM9RFKHmlLb4MQK00QF9VWhK46vCmR68MVIx01bF4CgRq4uN918xfg2L8zQdwRHYVz9eph-2FQqyHJ-2BmizUH-2FeDzp4OAB68OTwAQPHhefw1BRqkJmWVxhRscsKMmsNYD2-2BTS-2BDS8UrFbg-3D)
From: Vancouver Public Schools District
RE: PUBLIC RECORDS REQUEST of January 26, 2023, Reference # R000330-012623.
Dear requests@muckrock.com,
We have not received your payment on invoice number INV23-R000330-1 for
Public Records requested by you on January 26, 2023 with Request Number
R000330-012623. Please see attached or login to the Vancouver Public
Schools Public Records Center
<https://vancouversdwa.govqa.us/WEBAPP/_rs/CustomerIssues.aspx> to view
details
If you are still interested in receiving the records, please remit payment
within the next 10 calendar days in the amount of $537.70 via first class
mail or hand delivery to the following:
Via First Class Mail:
Vancouver School District, Legal Department
PO Box 8937
Vancouver, WA, 98668
Via Hand Delivery:
Vancouver School District, Legal Department
2901 Falk Rd.
Vancouver, WA, 98661
Please reference the Invoice Number (INV23-R000330-1) on your payment.
If we do not receive payment within the next 10 calendar days, then we will
consider your public records request abandoned. We will then refile the
records and close your request.
The district desires to provide you with the fullest assistance possible.
If you believe this response does not fully comply with your public records
request, please reply to this email.
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: M. Arasoi
03-05-23
Via email to: Jen.Anderson@vansd.org
Hello,
I need an answer to my question before I can make a threshold decision regarding fees for printed documents.
2-14-23
Via email to: Jen.Anderson@vansd.org
Thank you for the clarification. One last question before we make a decision on fees for paper documents. Have all electronic records for this request been produced? Are these paper files the last records to be produced in this request?
Thank you
From: Vancouver Public Schools District
To Whom it May Concern:
The response to your public records request cannot be released prior to
receiving payment. Your alternative is to come to the District office and
view the documents, in person, at no charge to you. If you choose to
receive the documents in any other manner, the required fee will be due
prior to release. If we do not receive payment by March 12, 2023, your
file will be closed.
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: M. Arasoi
03-18-23
Hello,
You continue to ignore my clarification questions regarding the large fee calculation for this request.
I need answers to my questions before I can make a threshold decision regarding the payment of fees for printed documents.
Again, have all electronic records for this request been produced? Are these paper files the last records to be produced in this request? Is the scanning of these documents the basis of the large fee request?
Thank you
03-05-23
Via email to: Jen.Anderson@vansd.org
Hello,
I need an answer to my question before I can make a threshold decision regarding fees for printed documents.
2-14-23
Via email to: Jen.Anderson@vansd.org
Thank you for the clarification. One last question before we make a decision on fees for paper documents. Have all electronic records for this request been produced? Are these paper files the last records to be produced in this request?
Thank you
From: Vancouver Public Schools District
To Whom it May Concern:
Please see the answer to your questions below:
Again, have all electronic records for this request been produced?
No documents in response to your reqeust have been produced.
Are these paper files the last records to be produced in this request?
No documents in response to this request have been produced.
Is the scanning of these documents the basis of the large fee request?
Yes.
Please note that if you are choosing not to pay the outstanding feel of
$537.70, the District will provide documents that are already available
electronically, at no charge to you, if you so choose to receive those
documents. If you choose to *only* receive documents that are available
electronically, you must be advised that they will be random documents
without any corresponding requests or replies by the District, as those
documents had to be scanned and there is a fee to obtain them. Please
clarify and confirm your request. If the District does not hear from by
March 29, 2023, the District will consider your request abandoned and we
will close the file.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: M. Arasoi
03-23-23
Via email to: Jen.Anderson@vansd.org
Hello,
Thank you for the answers. I am only confused about one remaining issue.
"If you choose to *only* receive documents that are available
electronically, you must be advised that they will be random documents
without any corresponding requests or replies by the District, as those
documents had to be scanned and there is a fee to obtain them. "
You use the past tense regarding the public records request themselves "those documents had to be scanned ."
Are the original records requests currently in electronic form? Have they already been scanned? Or do these records only exist on paper and are awaiting the $537.70 fee to scan them?
Thank you
From: Vancouver Public Schools District
RE: PUBLIC RECORDS REQUEST of January 26, 2023, Reference # R000330-012623.
Dear requests@muckrock.com,
We have not received your payment for Public Records requested by you on January 26, 2023 with Request Number R000330-012623, so your request is now considered abandoned.
We have previously notified you that payment must be received prior to release of the records but we have not received the payment after 30 days. Therefore, we assume you no longer want the requested records.
The district desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email.
Sincerely,
Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DKVt0_YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBBlmHa-2B5wtmr-2BZ-2FBOLQ8R11DjZT46nriCBpV8-2Br58Kkc6Q6h-2BnqR7G41RbghO9ArElyfxUn5eeaNc9scTZIQa6rDAeUuFgBOKqSV9WotC-2Fd-2Bz32YTyHcpDgs6EvvzX7zzrnZ9OOb6H1zYxaq4KXamQ-2FkXImnjP8QWs713BAkxilWE-3D)
From: M. Arasoi
3-27-23
via email to PUBLIC RECORDS OFFICER Marilee.Scarbrough@vansd.org
Hello Vancouver Public Schools District Public Records Officer Scarbrough,
I have been communicating with Vancouver Public Schools District Paralegal Jen Anderson since February regarding this public records request and your agency request for fees.
In multiple emails back and forth I had been attempting to work with Ms. Anderson to clarify your agency request for fees. What fees, how they are applied, what records would be produced based on the fee request, etc. It is very difficult to communicate with Ms. Anderson as she does not answer more than 1 question per email, if she chooses to answer questions regarding clarification at all.
Nevertheless, Ms. Anderson has now informed me your agency has CLOSED this public records request due to non payment of fees. However I was discussing these fees with Ms. Anderson, and questions remained outstanding regarding my clarification requests.
It appears Ms. Anderson is choosing not to answer these simple clarification questions and your agency is now is CLOSING my public records request without producing the records requested.
Your agency, Vancouver Public Schools District is in violation of Washington State Law RCW 42.56 and Washington Administrative Code(s):
WAC 44-14-04003 Responsibilities of agencies in processing requests.
(3) Provide "fullest assistance" and "most timely possible action." The act requires agencies to adopt and enforce reasonable rules to provide for the "fullest assistance" to a requestor. RCW 42.56.100. The "fullest assistance" principle should guide agencies when processing requests. In general, an agency should devote sufficient staff time to processing records requests, consistent with the act's requirement that fulfilling requests should not be an "excessive interference" with the agency's "other essential functions." RCW 42.56.100. The agency should recognize that fulfilling public records requests is one of the agency's duties, along with its others.
The act also requires agencies to adopt and enforce rules to provide for the "most timely possible action on requests." RCW 42.56.100. This principle should guide agencies when processing requests. It should be noted that this provision requires the most timely "possible" action on requests. This recognizes that an agency is not always capable of fulfilling a request as quickly as the requestor would like.
(4) Communicate with requestor. Communication is usually the key to a smooth public records process for both requestors and agencies.2 Clear requests for a small number of records usually do not require predelivery communication with the requestor. However, when an agency receives a large or unclear request, the agency should communicate with the requestor to clarify the request. If a requestor asks for a summary of applicable charges before any copies are made, an agency must provide it. RCW 42.56.120 (2)(f). The requestor may then revise the request to reduce the number of requested copies. If the request is clarified or modified orally, the public records officer or designee should memorialize the communication in writing.
For large requests, the agency may ask the requestor to prioritize the request so that he or she receives the most important records first. If feasible, the agency should provide periodic updates to the requestor of the progress of the request. Similarly, the requestor should periodically communicate with the agency and promptly answer any clarification questions. Sometimes a requestor finds the records he or she is seeking at the beginning of a request. If so, the requestor should communicate with the agency that the requested records have been provided and that he or she is canceling the remainder of the request. If the requestor's cancellation communication is not in writing, the agency should confirm it in writing.
Please consider this communication constructive notice of our intent to seek relief under RCW 42.56.550.
Thank you.
-------------------
RE: PUBLIC RECORDS REQUEST of January 26, 2023, Reference # R000330-012623.
Dear requests@muckrock.com,
We have not received your payment for Public Records requested by you on January 26, 2023 with Request Number R000330-012623, so your request is now considered abandoned.
We have previously notified you that payment must be received prior to release of the records but we have not received the payment after 30 days. Therefore, we assume you no longer want the requested records.
The district desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email.
Sincerely,
Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DKVt0_YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBBlmHa-2B5wtmr-2BZ-2FBOLQ8R11DjZT46nriCBpV8-2Br58Kkc6Q6h-2BnqR7G41RbghO9ArElyfxUn5eeaNc9scTZIQa6rDAeUuFgBOKqSV9WotC-2Fd-2Bz32YTyHcpDgs6EvvzX7zzrnZ9OOb6H1zYxaq4KXamQ-2FkXImnjP8QWs713BAkxilWE-3D)
From: Vancouver Public Schools District
Dear Requester of Public Records:
I am writing to respond to your email.
In your email ( March 27, 2023), you stated that you wanted a response to
your questions about the public records request fee. Below is a summary of
previous responses to your questions and an additional response to the last
question you asked on March 23, 2023.
On *March 21, 2023,* Ms. Anderson responded as follows:
You asked: “Again, have all electronic records for this request been
produced?”
Ms. Anderson answered: “No documents in response to your request have been
produced.”
You asked: “Are these paper files the last records to be produced in this
request?”
Ms. Anderson answered: “No documents in response to this request have been
produced.”
You asked: “Is the scanning of these documents the basis of the large fee
request?”
Ms. Anderson answered: “Yes.”
Ms. Anderson also wrote: “Please note that if you are choosing not to pay
the outstanding fee of $537.70, the District will provide documents that
are already available electronically, at no charge to you, if you so choose
to receive those documents. If you choose to *only* receive documents that
are available electronically, you must be advised that they will be random
documents without any corresponding requests or replies by the District, as
those documents had to be scanned and there is a fee to obtain them.
Please clarify and confirm your request. If the District does not hear from
by
March 29, 2023, the District will consider your request abandoned and
we will close the file.”
From: Vancouver Public Schools District
To Whom it May Concern:
Please see my answers to your questions below:
Are the original records requests currently in electronic form?
No.
Have they already been scanned?
The responsive documents had to be scanned in order to respond to your
request. You are being charged for documents that had to be scanned.
Or do these records only exist on paper and are awaiting the $537.70 fee to
scan them?
They only exist in paper form and had to be scanned to satisfy your
request, hence the fee of $537.70.
Attached please find documents responsive to your request that already
existed electronically and did not have to be scanned. *Please notify me
by **Friday, March 31, 2023*, if you wish to pay the $537.70 to receive the
remaining documents responsive to your request, or if you wish to view the
documents in person, at no cost to you, at the central
administrative offices of Vancouver School District. If I do not hear from
you by March 31, 2023, we will consider that we have satisfied this request
and we will close the file.
Thank you.
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: Vancouver Public Schools District
--- Please respond above this line ---
Re: Washington Public Records Act Request: VANCOUVER PUBLIC SCHOOLS DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
Marilee Scarbrough<Marilee.Scarbrough@vansd.org> Tue, Mar 28, 2023 at 9:19 AM
To: "requests@muckrock.com" <requests@muckrock.com>, Jen Anderson <27717@vansd.org>
Dear Requester of Public Records:
I am writing to respond to your email.
In your email ( March 27, 2023), you stated that you wanted a response to your questions about the public records request fee. Below is a summary of previous responses to your questions and an additional response to the last question you asked on March23, 2023.
On March 21, 2023,Ms. Anderson responded as follows:
You asked: “Again, have all electronic records for this request been produced?”
Ms. Anderson answered: “No documents in response to your request have been produced.”
You asked: “Are these paper files the last records to be produced in this request?”
Ms. Anderson answered: “No documents in response to this request have been produced.”
You asked: “Is the scanning of these documents the basis of the large fee request?”
Ms. Anderson answered: “Yes.”
Ms. Anderson also wrote: “Please note that if you are choosing not to pay the outstanding fee of $537.70, the District will provide documents that are already availableelectronically, at no charge to you, if you so choose to receive thosedocuments. If you choose to *only* receive documents that are availableelectronically, you must be advised that they will be random documentswithout any corresponding requests or replies by the District, as thosedocuments had to be scanned and there is a fee to obtain them. Pleaseclarify and confirm your request. If the District does not hear from by
March 29, 2023, the District will consider your request abandoned and wewill close the file.”
From: Vancouver Public Schools District
--- Please respond above this line ---
Jen Anderson <27717@vansd.org
9:25 AM (8 minutes ago)
to 136964-98480627
To Whom it May Concern: Please see my answers to your questions below:
Are the original records requests currently in electronic form? No.
Have they already been scanned? The responsive documents had to be scanned in order to respond to your request. You are being charged for documents that had to be scanned.
Or do these records only exist on paper and are awaiting the $537.70 fee to scan them?
They only exist in paper form and had to be scanned to satisfy your request, hence the fee of $537.70.
Attached please find documents responsive to your request that already existed electronically and did not have to be scanned. Please notify me by , if you wish to pay the $537.70 to receive the remaining documents responsive to your request, or if you wish to view the documents in person, at no cost to you, at the central administrative offices of Vancouver School District. If I do not hear from you by March 31, 2023, we will consider that we have satisfied this request and we will close the file. Friday, March 31, 2023
Thank you. Jen Anderson | Vancouver Public Schools Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst. General Counsel PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937 Telephone: 360‐313‐1280 jen.anderson@vansd.org (mailto:jen.anderson@vansd.org) ‐‐CONFIDENTIALITY NOTICE‐‐ THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY COMPUTER.
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 26, 2023, Reference # R000330-012623 Dear requests@muckrock.com, Vancouver Public Schools received a public records request from you on January 26, 2023. Your request mentioned: Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request. The district has reviewed its files and has located responsive records to your request. Please log in to the Public Records Portal at the following link to retrieve the responsive records. Public Records Request - R000330-012623 (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSnNG2IMGVFfdXoHIWasEzpClLV5IhBonvtxmaYqlEzahWe3H_YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBBBc8JldxGDpW2xIR1pLWcwkR8gLywuvMx6yc3HUgb42DUOfMqRutdfA6D8-2Bqa72bWDYuhhUGMAsG2VEL7yAdTcUrWcbCJOOWF-2BXLkFPmkDDPm4tp-2F4T-2F72CH7CwtMu2Ie8kYZHIjQ8rp06Y2O7gl0cdvbvC9YZo0RF7F6-2BZEQbmk-3D) Please note, as communicated to you on March 28, 2023, Attached please find documents responsive to your request that already existed electronically and did not have to be scanned. Please notify me by Friday, March 31, 2023 , if you wish to pay the $537.70 to receive the remaining documents responsive to your request, or if you wish to view the documents in person, at no cost to you, at the central administrative offices of Vancouver School District. If I do not hear from you by March 31, 2023, we will consider that we have satisfied this request and we will close the file. For questions or additional information, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSnNG2IMGVFfdXoHIWasEzpClLV5IhBonvtxmaYqlEzahjNj__YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBBBc8JldxGDpW2xIR1pLWcwk6IuK3T9nmLZVkGYW6-2BhtVg0FSUzy1AMGOMfMBuirZITolXsfA0-2Bly44UI6YRLiJ4W32JhdhS5cewtDorCNXcJK4MeG6p9g4hElxVbmQNGTfF2DzptRENeG-2B-2F1smdleM6UbPAHog5EaXC7tXNrFQSI-3D)
From: Vancouver Public Schools District
Hello requests@muckrock.com,
This message is to notify you that your password has changed.
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of January 26, 2023, Reference # R000330-012623.
Dear requests@muckrock.com,
We have not received your payment for Public Records requested by you on January 26, 2023 with Request Number R000330-012623, so your request is now considered abandoned.
The District has responded and made available to you all documents that are available electronically, without having to be scanned to specifically fulfill this request. The District further notified you that if we did not hear from you by March 31, 2023 as to payment for the remaining documents we would close the file.
We have previously notified you that payment must be received prior to release of the records but we have not received the payment after 30 days. Therefore, we assume you no longer want the requested records and we are closing the file.
The district desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email.
Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DMncd_YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBB32jIiowgyJvTNkqng1yh2EQwXPldhbDfyDHoQvHGwxQzXkLyFZplKAp2j3IE4Y5yA0OLiEZ6V3hQny4cpIWKt-2Bp9LR-2BerdzRq8DGyh6J-2FXM4GJXNJZTrJKF4cOnzse4ZVUt0FphjuRciRXxaAVZAnVMJaXjDtDP8j5T3nGtGkIQ-3D)
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSnNG2IMGVFfdXoHIWasEzpClLV5IhBonvtxmaYqlEzahxsfo_YYDdsotIwL-2BNpjKO9FqrAfXlxiH2fm-2FOHPotg8hYGhDsyDVIRjb5nBzxCujg4vBB32jIiowgyJvTNkqng1yh2N2DpCc6jT2qUFxmHV0EonzrPhcfVZJ-2BCMTXzdzLoP50V1xzYycSXov0L3E-2BFBsXolnsIZ-2By9JKc3ET3qnWjLFyqaJHxRcO68N6XCt2Ee4OmBkBhfxjF2z0J0scNdGgGz3p7gq5N0rv9-2FA1G20cU8EY-3D)
From: Vancouver Public Schools District
Dear requests@muckrock.com,
We have not received your payment for Public Records requested by you on
January 26, 2023 with Request Number R000330-012623, so your request is now
considered abandoned.
The District has responded and made available to you all documents that are
available electronically, without having to be scanned to specifically
fulfill this request. The District further notified you that if we did not
hear from you by March 31, 2023 as to payment for the remaining documents
we would close the file.
We have previously notified you that payment must be received prior to
release of the records but we have not received the payment after 30 days.
Therefore, we assume you no longer want the requested records and we are
closing the file.
The district desires to provide you with the fullest assistance possible.
If you believe this response does not fully comply with your public records
request, please reply to this email.
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
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