Request for email metadata (Office of the Governor - Wyoming)

Matt Chapman filed this request with the Office of the Governor - Wyoming of Wyoming.
Due April 30, 2018
Est. Completion None
Status
Awaiting Response

Communications

From: Matt Chapman

To Whom It May Concern:

Pursuant to the Wyoming Public Records Act, I hereby request the following records:

For all non-personal emails accounts in use by the governor and its staff, please provide me the following information for all emails sent and received between March 5 2018 and March 9, 2018.

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Matt Chapman

From: Office of the Governor - Wyoming

Dear Mr. Chapman:

I am forwarding my confirmation email to you because the original delivery
failed, apparently for lack of a period between "muckrock" and "com."

Sincerely,

Richard Barrett
Special Counsel to the Governor

---------- Forwarded message ----------
From: Mail Delivery Subsystem <mailer-daemon@googlemail.com>
Date: Wed, Mar 14, 2018 at 10:20 AM
Subject: Delivery Status Notification (Failure)
To: richard.barrett@wyo.gov

[image: Error Icon]
Address not found
Your message wasn't delivered to *50667-71154246@requests.muckrockcom*
because the domain requests.muckrockcom couldn't be found. Check for typos
or unnecessary spaces and try again.
The response was:

DNS Error: 5701260 DNS type 'mx' lookup of requests.muckrockcom responded
with code NXDOMAIN Domain name not found: requests.muckrockcom

Final-Recipient: rfc822; 50667-71154246@requests.muckrockcom
Action: failed
Status: 4.0.0
Diagnostic-Code: smtp; DNS Error: 5701260 DNS type 'mx' lookup of
requests.muckrockcom responded with code NXDOMAIN
Domain name not found: requests.muckrockcom
Last-Attempt-Date: Wed, 14 Mar 2018 09:20:30 -0700 (PDT)

---------- Forwarded message ----------
From: Richard Barrett <richard.barrett@wyo.gov>
To: 50667-71154246@requests.muckrockcom
Cc: Kari Gray <kari.gray@wyo.gov>
Bcc:
Date: Wed, 14 Mar 2018 10:20:29 -0600
Subject: Public Records Request
Dear Mr. Chapman:

This email is in response to the public records request received by the
Governor's Office on March 14, 2018. You requested the following
information for all emails sent and received by the Governor and his staff
between March 5, 2018 and March 9, 2018: "From address," "To address," "bcc
addresses," "cc addresses," "Time," and "Date."

The Governor's Office is the custodian of records that are responsive to
your request. Consistent with the Wyoming Public Records Act, we must first
determine whether the information you requested can be produced without the
Governor's Office being required to compile data, extract data or create a
new document to comply with your electronic records request. If a
compilation of data, extraction of data or creation of a new document is
necessary to comply with your request, we must further determine whether
doing so would impair the ability of the Governor's Office to discharge its
duties. Please see W.S. 16-4-202(d)(iii).

Please let me know if you have any questions.

Sincerely,

Richard Barrett
Special Counsel to the Governor

--
Richard J. Barrett
Special Counsel to the Governor
Office of the Governor
2323 Carey Ave.
Cheyenne WY 82002
Phone: 307.777.8214 <(307)%20777-8214>
Fax: 307.632.3909 <(307)%20632-3909>
richard.barrett@wyo.gov

E-Mail to and from me, in connection with the transaction
of public business, is subject to the Wyoming Public Records
Act and may be disclosed to third parties.

--
Richard J. Barrett
Special Counsel to the Governor
Office of the Governor
2323 Carey Ave.
Cheyenne WY 82002
Phone: 307.777.8214
Fax: 307.632.3909
richard.barrett@wyo.gov
--

E-Mail to and from me, in connection with the transaction
of public business, is subject to the Wyoming Public Records
Act and may be disclosed to third parties.

From: Office of the Governor - Wyoming

Dear Mr. Chapman:

From: Matt Chapman

Was there supposed to be an attachment or similar to your last email?

From: Matt Chapman

Hi - is there any update with this request?

Thanks,
Matt Chapman

From: Office of the Governor - Wyoming

Dear Mr. Chapman:

I responded to your request on March 20, 2018 at the above MuckRock email
address. I suggest that you check your spam file.

Sincerely,

Richard Barrett

Richard J. Barrett
Special Counsel to the Governor
Office of the Governor
2323 Carey Ave.
Cheyenne WY 82002
Phone: 307.777.8214
Fax: 307.632.3909
richard.barrett@wyo.gov
--

E-Mail to and from me, in connection with the transaction
of public
business, is subject to the Wyoming Public Records
Act and may be
disclosed to third parties.

From: Matt Chapman

I don't think your response included an attachment of the data I am requesting. Could you please check that you included an attachment?

From: Office of the Governor - Wyoming

Dear Mr. Chapman:

As I have indicated before, the final response of the Governor's Office to
your request was submitted to you via email on March 20, 2018. I am
attaching a copy of the March 20, 2018 email. The Governor's Office did not
include any kind of attachment to its March 20th response.

Sincerely,

Richard Barrett

--
Richard J. Barrett
Special Counsel to the Governor
Office of the Governor
2323 Carey Ave.
Cheyenne WY 82002
Phone: 307.777.8214
Fax: 307.632.3909
richard.barrett@wyo.gov
--

E-Mail to and from me, in connection with the transaction
of public
business, is subject to the Wyoming Public Records
Act and may be
disclosed to third parties.

From: Matt Chapman

Thank you for your response. I see your response now.

Could you please forward the request to your IT department? Your

They should have the ability to pull the information that I am requesting with ease through the use of either legal discovery tools, powershell scripts, or your email servers' and clients' export functionality. None of these methods require any extraction of subject lines nor email bodies, so the review and any potential redaction process should be limited, if any.

If you need any technical assistance or documentation to pull this information, please let me know - I will be more than happy to provide help.

Thank you for your understanding,
Matt Chapman

From: Office of the Governor - Wyoming

As I previously indicated, your request was provided to the state
technology agency, Enterprise Technology Services (ETS). We are advised by
the agency that it does not have the capability to extract the information
you are requesting from each email. Since I am a lawyer, not a technican, I
must rely on the expertise of ETS.

Sincerely,

Richard Barrett

--
Richard J. Barrett
Special Counsel to the Governor
Office of the Governor
2323 Carey Ave.
Cheyenne WY 82002
Phone: 307.777.8214
Fax: 307.632.3909
richard.barrett@wyo.gov
--

E-Mail to and from me, in connection with the transaction
of public
business, is subject to the Wyoming Public Records
Act and may be
disclosed to third parties.

From: Matt Chapman

Pardon the technical jargon for a bit.

Based on the MX records for wyo.gov, your email accounts are managed through google [1]. Through some testing and basic research of my own, I was able to find a quick and easy method to extract the information. Please forward this to the IT person responsible for managing the account.

0. Log into the google admin account that manages all email accounts.
1. Navigate to https://admin.google.com/ -> Reports -> Audit -> Email Log Search.
2. Select the time range from this request; March 5, 2018 through March 9, 2018.
3. Type in all email accounts from all staff respondent to this request in both sender and receiver fields. If needed, this may need to be done in multiple passes.
4. Click the button at the top right for "Download" and select, "Download as CSV".
5. Open the resulting csv file in Microsoft office.
6. Delete the columns that are not respondent to this request and save.
7. Respond to this request with the newly created csv file.

Please let me know if the IT staff still thinks that this is not possible, and I will find another method.

Thank you again for your understanding,
Matt Chapman

[1] ~ $ dig wyo.gov MX

; <<>> DiG 9.10.3-P4-Ubuntu <<>> wyo.gov MX
;; global options: +cmd
;; Got answer:
;; ->>HEADER<<- opcode: QUERY, status: NOERROR, id: 12343
;; flags: qr rd ra; QUERY: 1, ANSWER: 9, AUTHORITY: 0, ADDITIONAL: 1

;; OPT PSEUDOSECTION:
; EDNS: version: 0, flags:; udp: 512
;; QUESTION SECTION:
;wyo.gov. IN MX

;; ANSWER SECTION:
wyo.gov. 15846 IN MX 5 alt1.aspmx.l.google.com.
wyo.gov. 15846 IN MX 200 wyo.gov.s9a2.psmtp.com.
wyo.gov. 15846 IN MX 1 aspmx.l.google.com.
wyo.gov. 15846 IN MX 10 alt4.aspmx.l.google.com.
wyo.gov. 15846 IN MX 5 alt2.aspmx.l.google.com.
wyo.gov. 15846 IN MX 400 wyo.gov.s9b2.psmtp.com.
wyo.gov. 15846 IN MX 10 alt3.aspmx.l.google.com.
wyo.gov. 15846 IN MX 300 wyo.gov.s9b1.psmtp.com.
wyo.gov. 15846 IN MX 100 wyo.gov.s9a1.psmtp.com.

;; Query time: 31 msec
;; SERVER: 127.0.1.1#53(127.0.1.1)
;; WHEN: Thu Apr 19 20:32:54 CDT 2018
;; MSG SIZE rcvd: 276

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