Massachusetts human resources policy manual (Worcester Office of Human Resources)
| Submitted | Dec. 20, 2013 |
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Communications
From: Shawn Musgrave
To Whom It May Concern:
Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:
Current human resources policy manual
I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Shawn Musgrave
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Dec. 20, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thank you for your help.
From: Vecchio, Dori
Hi Shawn:
My apologies on my delayed response. Presently we do not have a formal policy and procedures manual for Human Resources. Is there a particular policy that you are looking for or are you looking for all city policies? We do offer information on our city website under Human Resources and also under the City Clerk's office under the City of Worcester ordinances. With a little more information, I should be able to provide you with what you need but unfortunately, we do not have a formal policy and procedures manual. That being said, we are working on one but that is a working document that has not been finalized or approved yet. Let me know. Thanks Shawn. Dori Vecchio
Dori A. Vecchio
Assistant Director of Human Resources
508-799-1030
This e-mail message is generated from the City of Worcester Human Resources and Labor Relations Department, and contains information that is confidential and may be privileged as an attorney/client communication or as attorney work product. The information is intended to be disclosed solely to the addressee(s). If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this email information is strictly prohibited and may be the subject of legal action. If you have received this email in error, please notify the sender by return e-mail and delete it from your computer system. Thank you.
From: Shawn Musgrave
Thank you for getting in touch. If you do not have a unified city-wide policy manual, I would be interested in materials that are provided to new city employees that explain their benefits, particularly compensated absences protocols.
Is this enough detail?
Thank you,
Shawn
From: Vecchio, Dori
Hi Shawn: I will get a new employee package ready for you. Do you want it scanned and emailed or through the USPS? Thanks, Dori Vecchio
Dori A. Vecchio
Assistant Director of Human Resources
508-799-1030
This e-mail message is generated from the City of Worcester Human Resources and Labor Relations Department, and contains information that is confidential and may be privileged as an attorney/client communication or as attorney work product. The information is intended to be disclosed solely to the addressee(s). If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this email information is strictly prohibited and may be the subject of legal action. If you have received this email in error, please notify the sender by return e-mail and delete it from your computer system. Thank you.
From: Shawn Musgrave
Fantastic, that sounds perfect. Scanned would be ideal, if possible.
Thank you very much for your help!
Best,
Shawn
From: Vecchio, Dori
Hi Shawn: I had my staff put together the welcome package and the orientation materials and the stack is about an inch and a half thick. It includes all our information about healthcare and voluntary benefits such as the cafeteria plan and life insurance. I cannot scan all of that. Is it ok to send it in the mail or do you want me to scan portions of it? Let me know. thanks, Dori Vecchio
Dori A. Vecchio
Assistant Director of Human Resources
508-799-1030
This e-mail message is generated from the City of Worcester Human Resources and Labor Relations Department, and contains information that is confidential and may be privileged as an attorney/client communication or as attorney work product. The information is intended to be disclosed solely to the addressee(s). If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this email information is strictly prohibited and may be the subject of legal action. If you have received this email in error, please notify the sender by return e-mail and delete it from your computer system. Thank you.
From: Shawn Musgrave
Mailing is absolutely fine if that is easier on you. Thank you again for your help!
Best,
Shawn
From: Vecchio, Dori
Hi Shawn: as per my previous email, we are working on updating our personnel rules and regulations. That being said, the update is based on our old personnel rules and regulations which took effect in 2000 and amended in 2008. Please let me know what you are looking for. The 2000 personnel rules and regulations, the amended 2008 rules and regulations and completely separate is the new employee welcome package which outlines all employee benefits. Let me know. I apologize for all of this confusion! Thank you! Dori
Dori A. Vecchio
Assistant Director of Human Resources
508-799-1030
This e-mail message is generated from the City of Worcester Human Resources and Labor Relations Department, and contains information that is confidential and may be privileged as an attorney/client communication or as attorney work product. The information is intended to be disclosed solely to the addressee(s). If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this email information is strictly prohibited and may be the subject of legal action. If you have received this email in error, please notify the sender by return e-mail and delete it from your computer system. Thank you.
From: Shawn Musgrave
Dori,
Thank you for being thorough! I really do appreciate it. Please send the most current personnel policies, as well as the new employee orientation materials.
Best,
Shawn
From: Vecchio, Dori
Shawn: Attached please find the policies and procedures manual from
2001 and the revised from 2008. The new employee package will be sent
to you via snail mail.
Please note that these policies and procedures are the baseline and are
to be used for all city of Worcester employees except those covered by a
union contract. That being said, some contracts refer to the policies
and procedures. The union contracts are online at
http://www.worcesterma.gov/e-services/document-center/human-resources .
The unions we work with are Local 495 NAGE, Local 911 Police Officers,
Local 504 Police Officials, Local 170 DPW Clerks and the Worcester
Clerical Association. In prior years, we had a contract with the MNA
but we are down to one Nurse who may be joining Local 495, NAGE. Each
contract is different so you will have to look at each one.
Please let me know if you need anything else. Thanks, Dori
Dori A. Vecchio
Assistant Director of Human Resources
508-799-1030
This e-mail message is generated from the City of Worcester Human
Resources and Labor Relations Department, and contains information that
is confidential and may be privileged as an attorney/client
communication or as attorney work product. The information is intended
to be disclosed solely to the addressee(s). If you are not the intended
recipient, be aware that any disclosure, copying, distribution or use of
the contents of this email information is strictly prohibited and may be
the subject of legal action. If you have received this email in error,
please notify the sender by return e-mail and delete it from your
computer system. Thank you.
From: Worcester Office of Human Resources
A copy of documents responsive to the request.
From: Worcester Office of Human Resources
A cover letter granting the request and outlining any exempted materials, if any.
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