2018 Vigilant Data Sharing Information (Woodway Police Department)

Dave Maass filed this request with the Woodway Police Department of Woodway, TX.
Tracking #

706710
Multi Request 2018 Vigilant Data Sharing Information
Submitted Feb. 15, 2018
Status
Completed

Communications

From: Dave Maass

Subject: Public Information Act Request: 2018 Vigilant Data Sharing Information (Woodway Police Department)

Fax

To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares Automated License Plate Recognition (ALPR) data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Dave Maass

From: Woodway Police Department

Subject: FW: ALPR Data Requests

Email

To whom it may concern,

I received the ALPR data request via fax last week. There is a reference
in there to a former employee email rsmith@woodwaymail.org. That employee
has not worked here for over three years. Can you please send the current
requests and any future requests to bcrook@woodwaymail.org? We are working
on this one at this time, but it would help me out greatly to have the
email with the links you have included.

Thank you,

Bret Crook

Assistant Director

Woodway Public Safety Department

(254) 772-4470

*[image:
https://gallery.mailchimp.com/49176e142d1c02330fc1096cb/images/TPCA_Decals_small_black.jpg]*

Important/Confidential: This communication and any files or documents
attached to it are intended only for the use of the person or entity to
which it is addressed. It contains information that may be privileged,
confidential and exempt from disclosure under applicable law. If you are
not the intended recipient of this communication, you are hereby notified
that the copying, distribution or other use of this communication is
strictly prohibited. If you have received this communication by mistake,
please notify the sender immediately by electronic mail and destroy all
forms of this communication (electric or paper). Thank you.

From:

Subject: City of Woodway Public Information Request

Email

Please see the attached image of correspondence.

Kristy Crocker Turner, PP, PLS, CP
Certified Professional Paralegal
Certified Paralegal

[cid:image004.jpg@01D3ACC1.C95060B0]

Physical Address: 100 N. Ritchie Road, Suite 200, Waco, Texas 76712-8455
Mailing Address: P.O. Box 21147, Waco, Texas 76702-1147
Phone: 254-776-3336
Fax: 254-776-6823
Email: kturner@haleyolson.com<mailto:kturner@haleyolson.com>
[Description: Please_consider_the_environment_before_printing]

CONFIDENTIALITY NOTICE: This communication (including any attached document) may contain information that is confidential, proprietary and/or privileged. The information is intended for the sole use of the indicated e-mail addressee(s). If you are not an intended recipient of this communication, please be advised that any disclosure, copying, distribution or other use of this communication or any attached document is strictly prohibited. Moreover, any such inadvertent disclosure shall not compromise or waive the attorney-client privilege as to this communication or otherwise. If you have received this communication in error, please notify me immediately by reply e-mail or by telephone at 254-776-3336 and promptly destroy all electronic and printed copies of this communication and any attached document. Thank you.

CIRCULAR 230 DISCLOSURE: ANY STATEMENTS REGARDING TAX MATTERS MADE HEREIN, INCLUDING ANY ATTACHMENTS, CANNOT BE RELIED UPON BY ANY PERSON TO AVOID TAX PENALTIES AND ARE NOT INTENDED TO BE USED OR REFERRED TO IN ANY MARKETING OR PROMOTIONAL MATERIALS. TO THE EXTENT THIS COMMUNICATION CONTAINS A TAX STATEMENT OR TAX ADVICE, HALEY OLSON, P.C. DOES NOT AND WILL NOT IMPOSE ANY LIMITATION ON DISCLOSURE OF THE TAX TREATMENT OR TAX STRUCTURE OF ANY TRANSACTIONS TO WHICH SUCH TAX STATEMENT OR TAX ADVICE RELATES. Important/Confidential: This communication and any files or documents attached to it are intended for use only by the named recipient/addressee. It may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the named recipient/addressee of this communication, you are hereby notified that copying, distributing, or otherwise using this communication is strictly prohibited. Any review, retransmission, dissemination or other use of, or action taken in reliance upon this information by persons or entities other than the named recipient/addressee is prohibited. If you received this communication in error, please notify the sender by reply e-mail or by telephone (254-776-3336) and delete and destroy all forms of this communication (electronic or paper). Thank you.

From: Woodway Police Department

Subject: City of Woodway Public Information Request Withdrawal

Email

Kristy Crocker Turner, PP, PLS, CP
Certified Professional Paralegal
Certified Paralegal

[cid:image004.jpg@01D3AFE0.C6C83120]

Physical Address: 100 N. Ritchie Road, Suite 200, Waco, Texas 76712-8455
Mailing Address: P.O. Box 21147, Waco, Texas 76702-1147
Phone: 254-776-3336
Fax: 254-776-6823
Email: kturner@haleyolson.com<mailto:kturner@haleyolson.com>
[Description: Please_consider_the_environment_before_printing]

CONFIDENTIALITY NOTICE: This communication (including any attached document) may contain information that is confidential, proprietary and/or privileged. The information is intended for the sole use of the indicated e-mail addressee(s). If you are not an intended recipient of this communication, please be advised that any disclosure, copying, distribution or other use of this communication or any attached document is strictly prohibited. Moreover, any such inadvertent disclosure shall not compromise or waive the attorney-client privilege as to this communication or otherwise. If you have received this communication in error, please notify me immediately by reply e-mail or by telephone at 254-776-3336 and promptly destroy all electronic and printed copies of this communication and any attached document. Thank you.

CIRCULAR 230 DISCLOSURE: ANY STATEMENTS REGARDING TAX MATTERS MADE HEREIN, INCLUDING ANY ATTACHMENTS, CANNOT BE RELIED UPON BY ANY PERSON TO AVOID TAX PENALTIES AND ARE NOT INTENDED TO BE USED OR REFERRED TO IN ANY MARKETING OR PROMOTIONAL MATERIALS. TO THE EXTENT THIS COMMUNICATION CONTAINS A TAX STATEMENT OR TAX ADVICE, HALEY OLSON, P.C. DOES NOT AND WILL NOT IMPOSE ANY LIMITATION ON DISCLOSURE OF THE TAX TREATMENT OR TAX STRUCTURE OF ANY TRANSACTIONS TO WHICH SUCH TAX STATEMENT OR TAX ADVICE RELATES. Important/Confidential: This communication and any files or documents attached to it are intended for use only by the named recipient/addressee. It may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the named recipient/addressee of this communication, you are hereby notified that copying, distributing, or otherwise using this communication is strictly prohibited. Any review, retransmission, dissemination or other use of, or action taken in reliance upon this information by persons or entities other than the named recipient/addressee is prohibited. If you received this communication in error, please notify the sender by reply e-mail or by telephone (254-776-3336) and delete and destroy all forms of this communication (electronic or paper). Thank you.

From: Woodway Police Department

Subject: None

Mail (Postmarked April 5, 2018)

An interim response, stating the request is being processed.

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