Gas leaks policies and data - Middlesex County (Woburn City Clerk)

Beryl Lipton filed this request with the Woburn City Clerk of Woburn, MA.
Est. Completion None
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Communications

From: Beryl Lipton

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

Any and all directive materials and data regarding the location and repair of gas leaks within this municipality.

Please include any ordinances, policies, procedures, or related materials regarding:

• the necessity of gas companies to report existing gas leaks to municipal officials
• the necessity of gas companies to survey areas for the existence of gas leaks
• the necessity of gas companies to repair known gas leaks

Please also include any data, statistics, maps, and other materials detailing the location and severity of known gas leaks in the areas under the jurisdiction of this municipality. Please include any data acquired from the Department of Public Utilities regarding gas leaks within this municipality.

Please include all requests from gas companies for construction and digging related to gas leaks.

Please include all requests for repair made by this municipality to companies regarding gas leaks. Please also provide all responses.

Please provide all data, statistics, maps, and other materials regarding the decay or destruction of trees and other foliage in relation to the presence of gas leaks.

If further clarification is necessary, please contact the MuckRock office at 617-299-1832.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

From: Woburn Public Records

________________________________
From: Timothy Ring <tring@woburnfd.com>
Sent: Thursday, January 19, 2017 6:12 PM
To: Woburn Public Records
Subject:

***********************************

Timothy J. Ring

Chief of Department

City of Woburn Fire Department

124 Main Street

Woburn, MA 01801

781-897-1380

tring@woburnfd.com

NOTICE: Although specific privileges may apply, which could make a particular email correspondence confidential; in most instances any transmission through the municipal email system is considered a public document subject to the requirements of M.G.L. c.66. This means that any emails sent to or from a city email address ARE NOT PRIVATE and are subject to public records requests and dissemination. Please do not send private, sensitive information via email. This email may contain confidential and privileged material for the sole use of the intended recipient. Any review or distribution by others is strictly prohibited. If you are not the intended recipient please contact the sender and delete all copies.

From: Woburn Public Records

________________________________
From: Timothy Ring <tring@woburnfd.com>
Sent: Thursday, January 19, 2017 6:12 PM
To: Woburn Public Records
Subject:

***********************************

Timothy J. Ring

Chief of Department

City of Woburn Fire Department

124 Main Street

Woburn, MA 01801

781-897-1380

tring@woburnfd.com

NOTICE: Although specific privileges may apply, which could make a particular email correspondence confidential; in most instances any transmission through the municipal email system is considered a public document subject to the requirements of M.G.L. c.66. This means that any emails sent to or from a city email address ARE NOT PRIVATE and are subject to public records requests and dissemination. Please do not send private, sensitive information via email. This email may contain confidential and privileged material for the sole use of the intended recipient. Any review or distribution by others is strictly prohibited. If you are not the intended recipient please contact the sender and delete all copies.

From: Woburn Public Records

________________________________
From: Timothy Ring <tring@woburnfd.com>
Sent: Thursday, January 19, 2017 6:12 PM
To: Woburn Public Records
Subject:

***********************************

Timothy J. Ring

Chief of Department

City of Woburn Fire Department

124 Main Street

Woburn, MA 01801

781-897-1380

tring@woburnfd.com

NOTICE: Although specific privileges may apply, which could make a particular email correspondence confidential; in most instances any transmission through the municipal email system is considered a public document subject to the requirements of M.G.L. c.66. This means that any emails sent to or from a city email address ARE NOT PRIVATE and are subject to public records requests and dissemination. Please do not send private, sensitive information via email. This email may contain confidential and privileged material for the sole use of the intended recipient. Any review or distribution by others is strictly prohibited. If you are not the intended recipient please contact the sender and delete all copies.

From: Woburn Public Records

________________________________
From: Timothy Ring <tring@woburnfd.com>
Sent: Thursday, January 19, 2017 6:11 PM
To: Woburn Public Records
Subject:

***********************************

Timothy J. Ring

Chief of Department

City of Woburn Fire Department

124 Main Street

Woburn, MA 01801

781-897-1380

tring@woburnfd.com

NOTICE: Although specific privileges may apply, which could make a particular email correspondence confidential; in most instances any transmission through the municipal email system is considered a public document subject to the requirements of M.G.L. c.66. This means that any emails sent to or from a city email address ARE NOT PRIVATE and are subject to public records requests and dissemination. Please do not send private, sensitive information via email. This email may contain confidential and privileged material for the sole use of the intended recipient. Any review or distribution by others is strictly prohibited. If you are not the intended recipient please contact the sender and delete all copies.

From: Woburn Public Records

________________________________
From: Timothy Ring <tring@woburnfd.com>
Sent: Thursday, January 19, 2017 6:11 PM
To: Woburn Public Records
Subject:

***********************************

Timothy J. Ring

Chief of Department

City of Woburn Fire Department

124 Main Street

Woburn, MA 01801

781-897-1380

tring@woburnfd.com

NOTICE: Although specific privileges may apply, which could make a particular email correspondence confidential; in most instances any transmission through the municipal email system is considered a public document subject to the requirements of M.G.L. c.66. This means that any emails sent to or from a city email address ARE NOT PRIVATE and are subject to public records requests and dissemination. Please do not send private, sensitive information via email. This email may contain confidential and privileged material for the sole use of the intended recipient. Any review or distribution by others is strictly prohibited. If you are not the intended recipient please contact the sender and delete all copies.

From: Woburn Public Records

________________________________
From: Timothy Ring <tring@woburnfd.com>
Sent: Thursday, January 19, 2017 6:11 PM
To: Woburn Public Records
Subject: FW: Information Notice; Grade 1 Leak Identified

***********************************

Timothy J. Ring

Chief of Department

City of Woburn Fire Department

124 Main Street

Woburn, MA 01801

781-897-1380

tring@woburnfd.com

From: Weiner, Leslie [mailto:Leslie.Weiner@nationalgrid.com]
Sent: Monday, January 02, 2017 6:59 PM
To: Robert Ferullo; Timothy Ring
Cc: Carroll, Joseph C.; Cotting, Brian J.; Jenson, Anthony; Maccarone, Gennaro; Mello, Susan; NE GAS Dispatch Supervisor; Romano, Anthony; Szemiot, Carol A.
Subject: Information Notice; Grade 1 Leak Identified

National Grid informs you of a grade 1 leak response at the following location; service personnel are either addressing or have addressed the issue.

Saw Mill Brook Pkwy

Woburn, MA

01/02/2017

** IMPORTANT ***

This email communication informing you of a Grade 1 natural gas leak in your community is NOT intended to be a request for your emergency response. In situations where your emergency response is requested, we will continue to follow the standard process to request your assistance.

If you have any questions please contact us at 1-877-304-1179 (Dedicated number for Fire and Police Dispatch Centers ONLY)

Thank You,

National Grid Dispatch

Please do not reply to this email, as it is sent from a mailbox that is not routinely monitored

This e-mail, and any attachments are strictly confidential and intended for the addressee(s) only. The content may also contain legal, professional or other privileged information. If you are not the intended recipient, please notify the sender immediately and then delete the e-mail and any attachments. You should not disclose, copy or take any action in reliance on this transmission.

You may report the matter by contacting us via our UK Contacts Page<http://www2.nationalgrid.com/contact-us/> or our US Contacts Page<https://www1.nationalgridus.com/ContactUs> (accessed by clicking on the appropriate link)

Please ensure you have adequate virus protection before you open or detach any documents from this transmission. National Grid plc and its affiliates do not accept any liability for viruses. An e-mail reply to this address may be subject to monitoring for operational reasons or lawful business practices.

For the registered information on the UK operating companies within the National Grid group please use the attached link: http://www.nationalgrid.com/corporate/legal/registeredoffices.htm

NOTICE: Although specific privileges may apply, which could make a particular email correspondence confidential; in most instances any transmission through the municipal email system is considered a public document subject to the requirements of M.G.L. c.66. This means that any emails sent to or from a city email address ARE NOT PRIVATE and are subject to public records requests and dissemination. Please do not send private, sensitive information via email. This email may contain confidential and privileged material for the sole use of the intended recipient. Any review or distribution by others is strictly prohibited. If you are not the intended recipient please contact the sender and delete all copies.

From: Woburn Public Records

Good morning,

This is in response to your request for records received on January 9, 2017 relative to gas leaks in the City of Woburn. Attached you will find a copy of Title 12, Section 12-24 of the Woburn Municipal Code, as amended, relative to street openings. You will receive six additional emails which contain notices received from National Grid by the Woburn Fire Department. The Superintendent of Public Works maintains books of street openings which are handwritten. Copies of these documents will be made and available upon receipt of $40.20 for the cost of copying at 5 cents per page. No exemption is being claimed as to the records requested. There is no search charge for these records but any additional search will exceed two hours and may be subject to additional charges.

Thank you for your attention to this matter.

William C. Campbell

Woburn City Clerk

Records Access Officer

Woburn City Hall

10 Common Street

Woburn, MA 01801

Tel: (781) 897-5850

Fax: (781) 897-5854

email: wcampbell@cityofwoburn.com

NOTICE: Although specific privileges may apply, which could make a particular email correspondence confidential; in most instances any transmission through the municipal email system is considered a public document subject to the requirements of M.G.L. c.66. This means that any emails sent to or from a city email address ARE NOT PRIVATE and are subject to public records requests and dissemination. Please do not send private, sensitive information via email. This email may contain confidential and privileged material for the sole use of the intended recipient. Any review or distribution by others is strictly prohibited. If you are not the intended recipient please contact the sender and delete all copies.

From: Beryl Lipton

Hello Mr. Campbell,

Thank you so much for all of this. I'm curious about your policy, which seems to have been in place for decades now. Would there happen to be someone with a long enough institutional memory available to speak with me next week, Wednesday or Thursday morning, about how that policy has worked? Also, are the materials you provided me the extent of the times that the streets have been opened due to gas leaks since, say, January 1, 2014, or would one need to go through the handwritten records in order to ensure that all gas leaks covered?

Hope you're having a wonderful weekend,
Beryl

From: Woburn Public Records

Attached you will find emails in the custody and possession of the Department of Public Works responsive to your request for information relative to gas leaks. There will be 3 messages containing the emails as attachments. There are no other records available in response to your request that have not been sent to you or which are paper copies and which we are awaiting payment in order to make the copies for you.

William C. Campbell
Woburn City Clerk
Records Access Officer
Woburn City Hall
10 Common Street
Woburn, MA 01801
Tel: (781) 897-5850
fax: (781) 897-5859
email: wcampbell@cityofwoburn.com

NOTICE: Although specific privileges may apply, which could make a particular email correspondence confidential; in most instances any transmission through the municipal email system is considered a public document subject to the requirements of M.G.L. c.66. This means that any emails sent to or from a city email address ARE NOT PRIVATE and are subject to public records requests and dissemination. Please do not send private, sensitive information via email. This email may contain confidential and privileged material for the sole use of the intended recipient. Any review or distribution by others is strictly prohibited. If you are not the intended recipient please contact the sender and delete all copies.

From: Woburn Public Records

Attached you will find emails in the custody and possession of the Department of Public Works responsive to your request for information relative to gas leaks. There will be 3 messages containing the emails as attachments. There are no other records available in response to your request that have not been sent to you or which are paper copies and which we are awaiting payment in order to make the copies for you.

William C. Campbell
Woburn City Clerk
Records Access Officer
Woburn City Hall
10 Common Street
Woburn, MA 01801
Tel: (781) 897-5850
fax: (781) 897-5859
email: wcampbell@cityofwoburn.com
________________________________

NOTICE: Although specific privileges may apply, which could make a particular email correspondence confidential; in most instances any transmission through the municipal email system is considered a public document subject to the requirements of M.G.L. c.66. This means that any emails sent to or from a city email address ARE NOT PRIVATE and are subject to public records requests and dissemination. Please do not send private, sensitive information via email. This email may contain confidential and privileged material for the sole use of the intended recipient. Any review or distribution by others is strictly prohibited. If you are not the intended recipient please contact the sender and delete all copies.

From: Woburn Public Records

Attached you will find emails in the custody and possession of the Department of Public Works responsive to your request for information relative to gas leaks. There will be 3 messages containing the emails as attachments. There are no other records available in response to your request that have not been sent to you or which are paper copies and which we are awaiting payment in order to make the copies for you.

William C. Campbell
Woburn City Clerk
Records Access Officer
Woburn City Hall
10 Common Street
Woburn, MA 01801
Tel: (781) 897-5850
fax: (781) 897-5859
email: wcampbell@cityofwoburn.com
________________________________

NOTICE: Although specific privileges may apply, which could make a particular email correspondence confidential; in most instances any transmission through the municipal email system is considered a public document subject to the requirements of M.G.L. c.66. This means that any emails sent to or from a city email address ARE NOT PRIVATE and are subject to public records requests and dissemination. Please do not send private, sensitive information via email. This email may contain confidential and privileged material for the sole use of the intended recipient. Any review or distribution by others is strictly prohibited. If you are not the intended recipient please contact the sender and delete all copies.

From: Woburn Public Records


________________________________
From: Woburn Public Records
Sent: Monday, January 23, 2017 4:55 PM
To: requests@muckrock.com
Subject: Woburn Gas Leaks DPW 1 of 3 emails

Attached you will find emails in the custody and possession of the Department of Public Works responsive to your request for information relative to gas leaks. There will be 3 messages containing the emails as attachments. There are no other records available in response to your request that have not been sent to you or which are paper copies and which we are awaiting payment in order to make the copies for you.

William C. Campbell
Woburn City Clerk
Records Access Officer
Woburn City Hall
10 Common Street
Woburn, MA 01801
Tel: (781) 897-5850
fax: (781) 897-5859
email: wcampbell@cityofwoburn.com

NOTICE: Although specific privileges may apply, which could make a particular email correspondence confidential; in most instances any transmission through the municipal email system is considered a public document subject to the requirements of M.G.L. c.66. This means that any emails sent to or from a city email address ARE NOT PRIVATE and are subject to public records requests and dissemination. Please do not send private, sensitive information via email. This email may contain confidential and privileged material for the sole use of the intended recipient. Any review or distribution by others is strictly prohibited. If you are not the intended recipient please contact the sender and delete all copies.

From: Beryl Lipton

Hello Mr. Campbell,

Thanks so much for all of your help with this. I'll let you know if I have any other questions.

Best wishes,
Beryl

From: Campbell, William

Good morning,

If you are referring to Woburn Municipal Code Title 12, Section 12-24 that was included in the response, this is a local ordinance. You could contact Superintendent of Public Works John Duran if you have questions on how the ordinance is enforced. After notifying several relevant departments, the items sent to you by email and available in hardcopy are the extent of the records in the custody and possession of the city responsive to your request. The hardcopies, which number in the hundreds of pages, would have additional information. Upon receipt of your payment in the amount of $40.20 and a mailing address, we can send the copies to your attention. In the alternative, the paper records are available for your inspection by making arrangements with the office of the City Solicitor.

William C. Campbell
Woburn City Clerk

From: Beryl Lipton

Hello Mr. Campbell,

Thanks again for your help with this. I'll try to get in touch with Mr. Duran, and I'll get back to you regarding the paper records, which may prove unnecessary.

I hope you have a lovely day.

Best wishes,
Beryl

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