Williamson County, TX contracts re: T. Don Hutto Residential Center

Beryl Lipton filed this request with the Williamson County Clerk - Courts Division of Williamson County, TX.
Tracking # PIA-2016-142
Est. Completion None
Status
Fix Required

Communications

From: Beryl Lipton

To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

All contracts (and their amendments), memorandums of understanding, intergovernmental service agreements, and any agreements of any sort entered into by Williamson County, Texas for all services, equipment, and activities involving/provided by/contracted for regarding the T. Don Hutto Residential Center and any facilities associated with it through any of the aforementioned agreements regarding the facility.

Responsive materials should include but not be limited to:

• the initial Invitation to Bid, Request for Proposal, or equivalent call for contractors
• the responsive materials provided by the winning bidder
• all other vendor responses
• all evaluation material, scorecards, reports, and notes generated in the selection process
• the current contract
• all exhibits
• all amendments
• all invoices/receipts detailing compensation received as a result of any agreements
• all agreements related to the provision of services, such as water, sewage, natural gas, garbage, etc.
• all financial agreements (such as loans or bonds) entered into as a result or in association with any of the aforementioned agreements
• all agreements, invoices, and related materials regarding the use of inmate labor by any of this agency's divisions or jurisdictions

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Beryl C.D. Lipton

From: ABMisdemeanors

Your request was sent to the wrong email address. Please address your request to piarequest@wilco.org<mailto:piarequest@wilco.org>.

Sincerely,

Williamson County Clerk - Criminal Records
512.943.1150
512.943.1445 FAX
abmisdemeanors@wilco.org<mailto:abmisdemeanors@wilco.org>

From: MuckRock

To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

All contracts (and their amendments), memorandums of understanding, intergovernmental service agreements, and any agreements of any sort entered into by Williamson County, Texas for all services, equipment, and activities involving/provided by/contracted for regarding the T. Don Hutto Residential Center and any facilities associated with it through any of the aforementioned agreements regarding the facility.

Responsive materials should include but not be limited to:

• the initial Invitation to Bid, Request for Proposal, or equivalent call for contractors
• the responsive materials provided by the winning bidder
• all other vendor responses
• all evaluation material, scorecards, reports, and notes generated in the selection process
• the current contract
• all exhibits
• all amendments
• all invoices/receipts detailing compensation received as a result of any agreements
• all agreements related to the provision of services, such as water, sewage, natural gas, garbage, etc.
• all financial agreements (such as loans or bonds) entered into as a result or in association with any of the aforementioned agreements
• all agreements, invoices, and related materials regarding the use of inmate labor by any of this agency's divisions or jurisdictions

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Beryl C.D. Lipton

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Aug. 30, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thanks for your help, and let me know if further clarification is needed.

From: Dianne Flores

Good morning,

We have received your public information requests and we will provide the requested information as promptly as possible, but no later than Tuesday, September 22, 2015.

Thank you,

Dianne M. Flores
Civil Legal Assistant
Williamson County Attorney's Office
405 MLK Street, #7
Georgetown, Texas 78626
Tel: 512.943.1158
Fax: 512.943.1431
dmflores@wilco.org

From: David Brown

Ms. Lipton,

You recently contacted our County for information regarding the T. Don Hutto Residential Center. All of the responsive information the County has is located at the following link on our County website: http://lfforms.wilco.org/weblink8/Browse.aspx?startid=3

If that link does not work please follow the process below:

1. www.wilco.org<http://www.wilco.org>

2. Click "government" in the red bar;

3. Select "auditor" under "financial";

4. On the left you will see a link for "contracts", select that;

5. Click "Contracts - browse all"

6. "immigration" is the 4th from the bottom.

All responsive information will be located in that file. It contains old and current information. Please be advised that this is a private facility and is not run by the County.

Sincerely,

David Brown
Assistant County Attorney - Civil Division

From: David Brown

Ms. Lipton,

In addition to the information provided below I was just told there is information that may be responsive to your request for "all invoices/receipts detailing compensation received as a result of any agreements." I have been informed by the auditor's office that this information is voluminous and contains information that will potentially need to be redacted. The preliminary estimate of how many pages exist is somewhere over 1000. In the event this information is to be turned over I will need to print out pages with information that requires redaction and then scan them in. This will result in a fee being charged depending on how many pages need to be printed.

Please confirm whether or not you still want to receive this information. Upon hearing from you we will finish compiling the information, I will look at it and provided you with a written estimate of the cost.

Thank You,

David Brown

From: Beryl Lipton

Hello Mr. Brown,

I apologize for the radio silence on this request. I would very much appreciate an estimate for the processing of this request.

Thanks so much,
Beryl

From: Ruhee Leonard

Dear Ms. Lipton:

On May 08, 2016 you contacted Mr. David Brown regarding a PIA request that was submitted by you on September 08, 2015. On September 22, 2015, Mr. Brown advised you of the costs associated with fulfilling your request, but received no further confirmation from you regarding the acceptance of those costs.

Due to the length of time which has passed, please clarify the material which you seek. In addition, please outline the timeframe from which to pull any requested records.

Thank you for your attention to this matter. Please let me know if you have any questions or concerns. I would look forward to hearing from you so that we can provide any responsive material.

Sincerely,
Ruhee G. Leonard
Assistant County Attorney - Civil Division
Williamson County Attorney's Office
405 M.L.K. Street, Box 7
Georgetown, Texas 78626
512-943-1111
512-943-1431 (fax)
Email: ruhee.leonard@wilco.org<mailto:ruhee.leonard@wilco.org>

CONFIDENTIALITY NOTICE: This communication (including any attached document) may contain information that is confidential, proprietary, and/or privileged. The information is intended for the sole use of the indicated e-mail addressee(s). If you are not an intended recipient of this communication, please be advised that any disclosure, copying, distribution, or other use of this communication or any attached document is strictly prohibited. Moreover, any such inadvertent disclosure shall not compromise or waive the attorney-client privilege as to this communication or otherwise. If you have received this communication in error, please notify the sender immediately by reply e-mail or by telephone at (512) 943-1111, and promptly destroy all electronic and printed copies of this communication and any attached document. Thank you.

From: Beryl Lipton

Hello Ms. Leonard,

Thanks so much for your letter. I'm interested in whatever invoices or reports detail any financial transactions between the County and the company, including any fees, fines, or deductions. This needn't be every invoice but might also be satisfied by a comprehensive spreadsheet, if available. I'm interested in such information for as long as the facility has been in operation, but I understand that might not be practicable, and I'd be happy to further discuss, if need be.

Thanks again! Have a lovely afternoon!
Beryl

From: Ruhee Leonard

Dear Ms. Lipton:

Please find attached a request for clarification.

Please contact me at your earliest convenience to discuss the PIA request if necessary.

Thank you for your attention to this matter.

Sincerely,
Ruhee G. Leonard
Assistant County Attorney - Civil Division
Williamson County Attorney's Office
405 M.L.K. Street, Box 7
Georgetown, Texas 78626
512-943-1111
512-943-1431 (fax)
Email: ruhee.leonard@wilco.org<mailto:ruhee.leonard@wilco.org>

CONFIDENTIALITY NOTICE: This communication (including any attached document) may contain information that is confidential, proprietary, and/or privileged. The information is intended for the sole use of the indicated e-mail addressee(s). If you are not an intended recipient of this communication, please be advised that any disclosure, copying, distribution, or other use of this communication or any attached document is strictly prohibited. Moreover, any such inadvertent disclosure shall not compromise or waive the attorney-client privilege as to this communication or otherwise. If you have received this communication in error, please notify the sender immediately by reply e-mail or by telephone at (512) 943-1111, and promptly destroy all electronic and printed copies of this communication and any attached document. Thank you.

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