Williamsburg, Ring

Caroline Haskins filed this request with the Williamsburg Police Department of Williamsburg, VA .
Status
Completed

Communications

From: Caroline Haskins


To Whom It May Concern:

Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:

Public reports state that this police department has a relationship with Ring, which has a "neighborhood watch" app called Neighbors (https://www.13newsnow.com/article/news/local/virginia/williamsburg/williamsburg-police-join-neighbors-by-ring/291-f41b8a98-bd8d-4a12-a6c6-d1c1bac8c6a0). Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taking during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.

5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Caroline Haskins

From: Williamsburg Police Department

Ms. Haskins,
I apologize for not getting back to you sooner, but I was on vacation last week and did not get this request until today. I have looked and was not able to locate any requests received for July 19. I will make this a priority to start gathering information when I come in tomorrow morning. The Ring program is run by our Community Engagement officers and I will get with them as soon as they arrive in the morning. I will give you an update tomorrow. Thanks for your understanding and please call or email me if you have any questions or concerns.

Don Janderup
Major
Professional Services Bureau
Williamsburg Police Department
Desk: (757) 220-6156
Fax: (757) 259-7204
djanderu@williamsburgva.gov<mailto:djanderu@williamsburgva.gov>

From: Caroline Haskins

Thanks for clarifying! I'll keep an eye out for further correspondence from you.

Best,
Caroline

From: Williamsburg Police Department

Ms. Haskins,

I have attached the information you requested.

Don Janderup
Major
Professional Services Bureau
Williamsburg Police Department
Desk: (757) 220-6156
Fax: (757) 259-7204
djanderu@williamsburgva.gov<mailto:djanderu@williamsburgva.gov>

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