Email system documentation (West Virginia State Police)

Emma Best filed this request with the West Virginia State Police of West Virginia.
Due June 22, 2018
Est. Completion None
Status
Awaiting Response

Communications

From: Emma Best


To Whom It May Concern:

Pursuant to the West Virginia Freedom of Information Act, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Emma Best

From: West Virginia State Police

Ms. Best,

In regard to your request, the West Virginia State Police does not have an
Operational Policy and Procedure describing the email system(s) used by our
agency, including the procedures and methods for performing searches for the
email system. However, our Communications Department is able to search
email accounts on a case by case basis.

I believe this is the questions you are asking, please advise if this does
not address your request.

Thank you,

Mendi Craddock

Paralegal

West Virginia State Police

725 Jefferson Road

South Charleston, WV 25309

Telephone: 304-746-2113

Fax: 304-746-2421

WVSP

CONFIDENTIALITY NOTE:

This e-mail and any attachments are confidential and may be protected by
legal privilege. If you are not the intended recipient, be aware that any
disclosure, copying, distribution or use of this e-mail or any attachment is
prohibited. If you have received this e-mail in error, please notify us
immediately by returning it to the sender and delete this copy from your
system. Thank you for your cooperation.

From: Emma Best

I'm afraid that telling me you "search email accounts on a case by case basis" doesn't satisfy my request, both because it's vague and doesn't meet the original request's standard. I'd be very grateful if you could locate the documentation, or at least be more specific.

Thanks!

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