Ring promo, West Hollywood
| Submitted | Aug. 12, 2019 |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Reporting shows that your city government has entered a Promotional Discount Agreements with Ring, Amazon's home security camera company. (https://www.vice.com/en_us/article/d3ag37/us-cities-are-helping-people-buy-amazon-surveillance-cameras-using-taxpayer-money) These agreements direct city funds toward providing a discount on Ring products, such as doorbell cameras.
Therefore, I hereby request the following records related to the Ring Promotional Discount Agreement:
1) All calendar invitations, instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other documents that mention Ring devices and/or the Neighbors app. This includes A) any minutes/notes taking during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use, marketing, or promotion of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Promotional Discount Agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the city and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Caroline Haskins
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Aug. 12, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From:
Dear Ms. Haskins:
This email is in response to your public records request received by the City of West Hollywood on August 19, 2019, attached hereto. We are still searching for records responsive to your request and will contact you as soon as practicably possible.
Thank you for patience and understanding.
Sincerely,
Whitney Myers
Temporary Records Clerk
City of West Hollywood
(323) 848-6821
wmyers@weho.org<mailto:wmyers@weho.org>
E-mail correspondence with the City of West Hollywood (including any attachment) is a public record under the California Public Records Act, which may be subject to public disclosure under the Act.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Aug. 12, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: City of West Hollywood Office of the City Clerk
Dear Ms. Haskins:
The City of West Hollywood has concluded the search for records responsive to your PRA request received on August 19, 2019, attached hereto for your reference, for records relating to the Ring Promotional Discount Agreement:
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The records that you requested have been reviewed and the records subject to public disclosure are available for purchase; the fee for the reproduction of such is $1 (CD-ROM). Gov't Code Section 6255 authorizes an agency to withhold a public record if the public interest served by not disclosing the record clearly outweighs the public interest served by disclosure. There are a number of records that are exempt from disclosure, including but not limited to preliminary drafts exempt from disclosure pursuant to Gov't Code Section 6254(a) and further exempt under Section 6255 by virtue of the deliberative process privilege. Also, there are some records that are not being disclosed because they are protected by the attorney/client privilege and exempt from disclosure pursuant to Gov't Code Section 6254(k). Also, please be advised that personal information (e.g. addresses & phone numbers) has been redacted from the documents that are being disclosed. A document with redaction does not exempt its certification.
If you have any questions, please feel free to contact my office.
Sincerely,
Rocio Martinez
Records Management Officer
City of West Hollywood
8300 Santa Monica Blvd.
West Hollywood, CA 90069-4314
www.weho.org<http://www.weho.org>
(323) 848-6332
From: Caroline Haskins
To Whom It May Concern:
Please find enclosed a check for $1.00 to satisfy the fee associated with the attached public records request.
Thank you.
City of West Hollywood Office of the City Clerk
PRA Office
8300 Santa Monica Boulevard
West Hollywoo, CA 90069-4314
From: City of West Hollywood Office of the City Clerk
A copy of documents responsive to the request.
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