COVID 19 Protocols (Waukegan Public Library)

Dear Forest Gregg,
Please find attached a request for extension by statute of five days. WPL will respond on or before November 12, 2021.
Regards,
Jon Gaskill
FOIA officer @ WPL

November 4, 2021
Forest Gregg
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MuckRock News
DEPT MR 120710
411A Highland Ave
Somerville, MA 02144-2516

Dear Forest Gregg,

Thank you for contacting the Waukegan Public Library (WPL) with your request for information pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq.

On 10/29/2021, you requested the following documents:

Documents created or issued from February 15, 2020 to the date this request is processed related to novel coronavirus (Covid, Coronavirus, COVID-19, SARS-CoV-2) or any other contagious airborne pathogens and policies, procedures, and protocols to mitigate infections of COVID-19 or any other contagious airborne pathogens.
1) Policies documents, including guidelines, protocols, directives, opinions, charts, diagrams, training manuals and/or instructions.
2) Communications sent to all staff describing any guidelines, protocols, directives, opinions, charts, diagrams, training manuals and/or instructions.
3) Documents posted for staff to see describing any guidelines, protocols, directives, opinions, charts, diagrams, training manuals and/or instructions.
4) Documents or webpages that include the term COVID posted to staff Intranet pages or other internal-only websites.
5) Any presentation materials, including PowerPoints, videos, & talking points, used to update staff on COVID mitigation policies.

The Library received your FOIA request dated October 29, 2021 on November 1, 2021. The library also received a duplicate request on that same day. The Library must respond to your FOIA request within 5 business days of receiving the request. (5 ILCS 140/3(d)). Thus, the original deadline by which the Library must respond is November 5. Under the Freedom of Information Act, a public body may extend the time to respond to a FOIA request by up to 5 business days for a limited number of reasons. 5 ILCS 140/3(e). We are extending the time to respond to your request by 5 business days for the following reason(s):

_X_In order to determine whether the requested records are exempt under Section 7 of FOIA or must be redacted in part before they are disclosed, we must have the documents reviewed by WPL Counsel.
_X_ We cannot comply with the request for records within the 5 business day time limit without unduly burdening or interfering with our operations.

FOIA provides the Library with a one-time, unilateral right to extend its response deadline by up to 5 additional business days. (5 ILCS 140/3(e)). Thus, the Library will provide a substantive response to your FOIA request by November 12, 2021, pursuant to 5 ILCS 140/3(e).

Sincerely,
Jonathan Gaskill, FOIA Officer

Jonathan Gaskill, Assistant Director
Waukegan Public Library<http://waukeganpl.org/> | Phone: 847-623-2041 ext. 254

2013 Institute of Museum and Library Services National Medal Winner
Our mission is to provide the path to empower and support learning and discovery.

11/11/2021
Forest Gregg
Filed via MuckRock.com<https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fMuckRock.com&c=E,1,R_F8A8UZWlIHLOEICen3VyL3vnPsi4xxiLSqtMkFcVqd5w8RkRIYeEeiCfarQPTqGeQwFvEHbrM_QaaqeXFnY8HZ2TosTYvqLD8uLIDJCffDublf&typo=1&ancr_add=1>
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
MuckRock News
DEPT MR 120710
411A Highland Ave
Somerville, MA 02144-2516

Dear Forest Gregg,

Thank you for contacting the Waukegan Public Library (WPL) with your request for information pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq.
On 10/29/2021, you requested the following documents:
Documents created or issued from February 15, 2020 to the date this request is processed related to novel coronavirus (Covid, Coronavirus, COVID-19, SARS-CoV-2) or any other contagious airborne pathogens and policies, procedures, and protocols to mitigate infections of COVID-19 or any other contagious airborne pathogens.
1) Policies documents, including guidelines, protocols, directives, opinions, charts, diagrams, training manuals and/or instructions.
2) Communications sent to all staff describing any guidelines, protocols, directives, opinions, charts, diagrams, training manuals and/or instructions.
3) Documents posted for staff to see describing any guidelines, protocols, directives, opinions, charts, diagrams, training manuals and/or instructions.
4) Documents or webpages that include the term COVID posted to staff Intranet pages or other internal-only websites.
5) Any presentation materials, including PowerPoints, videos, & talking points, used to update staff on COVID mitigation policies.

The Library received your FOIA request dated October 29, 2021 on November 1, 2021. The library also received a duplicate request on that same day. The Library must respond to your FOIA request within 5 business days of receiving the request. (5 ILCS 140/3(d)). After requested extension, and concluding the WPL's aforementioned reasonably diligent search, the Library has identified certain non-exempt records responsive to your FOIA request, which are available as PDF stored and accessible at this location: [?Folder icon] Forrest Gregg COVID FOIA 11-1-2021<https://waukeganpubliclibrary-my.sharepoint.com/:f:/g/personal/jongaskill_waukeganpl_info/Eo6I_0OLG6FEndyWdhpGFQ0BKCX9hFblufsMg0EWVNw-sA?e=u5Oyb7>

In furtherance of promoting transparency and accountability of public bodies within government, the Library hereby provides notice about your right to seek administrative review by the Office of the Illinois Attorney General's Public Access Counselor. The Public Access Counselor may be contacted by phone at 1-877-299-FOIA or by mail at the following address:

Public Access Counselor

Office of the Illinois Attorney General

500 S. 2nd Street

Springfield, IL 62702

In accordance with FOIA section §11 (5 ILCS 140/11), you may also seek judicial review by filing a lawsuit in the Illinois circuit court.

If you choose to file a Request for Review with the Public Access Counselor, you must do so within 60 calendar days of this dated letter. Please note that FOIA requestors must include a copy of the original FOIA request and the public body's response thereto when filing a request for review with the Public Access Counselor.

Sincerely,

[cid:image002.png@01D7D6F6.9EB57530]

Jonathan Gaskill

FOIA Officer

Waukegan Public Library

Office Number: 847-623-2041 ext. 254

Email: jongaskill@waukeganpl.info<mailto:jongaskill@waukeganpl.info>

From: requests@muckrock.com <requests@muckrock.com>
Sent: Monday, November 1, 2021 10:07 AM
To: Jonathan Gaskill <jongaskill@waukeganpl.info>
Subject: Illinois Freedom of Information Act. Request: COVID 19 Protocols (Waukegan Public Library)

Waukegan Public Library
FOIA Office
128 North County Street
Waukegan, IL 60085

November 1, 2021

To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

Documents created or issued from February 15, 2020 to the date this request is processed related to novel coronavirus (Covid, Coronavirus, COVID-19, SARS-CoV-2) or any other contagious airborne pathogens and policies, procedures, and protocols to mitigate infections of COVID-19 or any other contagious airborne pathogens.

Please search specifically for:

1) Policies documents, including guidelines, protocols, directives, opinions, charts, diagrams, training manuals and/or instructions.
2) Communications sent to all staff describing any guidelines, protocols, directives, opinions, charts, diagrams, training manuals and/or instructions.
3) Documents posted for staff to see describing any guidelines, protocols, directives, opinions, charts, diagrams, training manuals and/or instructions.
4) Documents or webpages that include the term COVID posted to staff Intranet pages or other internal-only websites.
5) Any presentation materials, including PowerPoints, videos, & talking points, used to update staff on COVID mitigation policies.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Forest Gregg

View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/

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E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>

For mailed responses, please address (see note):
MuckRock News
DEPT MR 120710
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.