Washington Public Records Act Request: Tuberculosis case notification data and related policies, 2000-2022

Katharine Walter filed this request with the Department of Corrections of Washington.
Tracking #

P-29139

Status
Completed

Communications

From: Katharine Walter

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

* Records of TB case notifications in all Washington state prisons, with day and institution of notification for each case from January 2020-July 2022.
* Records of date of TB treatment initiation for all notified cases.
* Records ofTB treatment outcomes for all notified cases.
* Records of number of and location of incarcerated individuals offered TB testing and number of individuals who were tested and date of testing.
* Records of TB case notifications in all Washington state prisons for corrections officers in all WA state prisons, with day and institution of notification for each case from January 2020-July 2022.
* Records of number of and location of corrections officers offered TB testing and number of individuals who were tested.
* Any and all WDOC policies and procedures regarding TB prevention and control measures put in place in prisons.
* Records of movements of incarcerated individuals from or to any of the prisons reporting TB cases from January 2020-July 2022, including the number of individuals transferred, date of transfer, reason of transfer, origin prison, and destination prison.

For all items, we are requesting de-identified records.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. Further, we respectfully request a waiver of these fees as we are affiliated with a research institution, and this request is made for a scholarly or scientific purpose and not for a commercial use. We would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Katharine Walter

From: Department of Corrections

Ms. Walter:

I acknowledge receipt of your public records request dated July 18, 2022 and received in our office on July 19, 2022. We have assigned this request a tracking number of P-29139. Please reference this number in all future communications regarding this request.

You state your request to be for the following records:

1. Records of TB case notifications in all Washington state prisons, with day and institution of notification for each case from January 2020‐July 2022
2. Records of date of TB treatment initiation for all notified cases
3. Records of TB treatment outcomes for all notified cases
4. Records of number of and location of incarcerated individuals offered TB testing and number of individuals who were tested and date of testing
5. Records of TB case notifications in all Washington state prisons for corrections officers in all WA state prisons, with day and institution of notification for each case from January 2020‐July 2022
6. Records of number of and location of corrections officers offered TB testing and number of individuals who were tested
7. Any and all WDOC policies and procedures regarding TB prevention and control measures put in place in prisons
8. Records of movements of incarcerated individuals from or to any of the prisons reporting TB cases from January 2020‐July 2022, including the number of individuals transferred, date of transfer, reason of transfer, origin prison, and destination prison

I interpret your request to be for disclosure of the following records:

1. Records showing TB case notifications from the time frame of January 1, 2020, to July 19, 2022 (the date your request was received) in all Washington state prisons, including date and facility location
2. Records showing date of TB treatment initiation for all notified cases
3. Records showing all TB treatment outcomes for all notified cases
4. Records showing number of, and facility location of incarcerated individuals offered TB testing including number of individuals who were tested and date of testing
5. Records showing TB case notifications from the time frame of January 1, 2020, to July 19, 2022 (the date your request was received) in all Washington state prisons for corrections officers in all Washington state prisons, including date and facility location
6. Records showing number of, and facility location of corrections officers offered TB testing and number of individuals who were tested
7. Any and all current g Washington State Department of Corrections policies and procedures regarding TB prevention and control measures put in place in prisons
8. Records showing movements of incarcerated individuals from or to any of the prison facilities reporting TB cases during the time frame of January 1, 2020 to July 19 2022, (the date your request was received) including the number of individuals transferred, date of transfer, reason for transfer, origin facility, and receiving facility

I will begin by determining what if any of this information exists outside of confidential individual health records and gather what is available outside of these protected records. I anticipate being able to provide you an installment of records within 46 business days, on or before August 29, 2022. If you have any questions in the interim, please contact me at tonja.monroe@doc1.wa.gov<mailto:tonja.monroe@doc1.wa.gov>.

Sincerely,

Tonja Monroe, Public Records Specialist
Public Records Unit
Washington State Department of Corrections
PO Box 41118
Olympia WA 98504-1118

TM: P-29139

From: Department of Corrections

Ms. Walter:

I acknowledge receipt of your public records request dated July 18, 2022 and received in our office on July 19, 2022. We have assigned this request a tracking number of P-29139. Please reference this number in all future communications regarding this request.

You state your request to be for the following records:

1. Records of TB case notifications in all Washington state prisons, with day and institution of notification for each case from January 2020‐July 2022
2. Records of date of TB treatment initiation for all notified cases
3. Records of TB treatment outcomes for all notified cases
4. Records of number of and location of incarcerated individuals offered TB testing and number of individuals who were tested and date of testing
5. Records of TB case notifications in all Washington state prisons for corrections officers in all WA state prisons, with day and institution of notification for each case from January 2020‐July 2022
6. Records of number of and location of corrections officers offered TB testing and number of individuals who were tested
7. Any and all WDOC policies and procedures regarding TB prevention and control measures put in place in prisons
8. Records of movements of incarcerated individuals from or to any of the prisons reporting TB cases from January 2020‐July 2022, including the number of individuals transferred, date of transfer, reason of transfer, origin prison, and destination prison

I interpret your request to be for disclosure of the following records:

1. Records showing TB case notifications from the time frame of January 1, 2020, to July 19, 2022 (the date your request was received) in all Washington state prisons, including date and facility location
2. Records showing date of TB treatment initiation for all notified cases
3. Records showing all TB treatment outcomes for all notified cases
4. Records showing number of, and facility location of incarcerated individuals offered TB testing including number of individuals who were tested and date of testing
5. Records showing TB case notifications from the time frame of January 1, 2020, to July 19, 2022 (the date your request was received) in all Washington state prisons for corrections officers in all Washington state prisons, including date and facility location
6. Records showing number of, and facility location of corrections officers offered TB testing and number of individuals who were tested
7. Any and all current g Washington State Department of Corrections policies and procedures regarding TB prevention and control measures put in place in prisons
8. Records showing movements of incarcerated individuals from or to any of the prison facilities reporting TB cases during the time frame of January 1, 2020 to July 19 2022, (the date your request was received) including the number of individuals transferred, date of transfer, reason for transfer, origin facility, and receiving facility

I will begin by determining what if any of this information exists outside of confidential individual health records and gather what is available outside of these protected records. I anticipate being able to provide you an installment of records within 46 business days, on or before September 29, 2022. If you have any questions in the interim, please contact me at tonja.monroe@doc1.wa.gov<mailto:tonja.monroe@doc1.wa.gov>.

Sincerely,

Tonja Monroe, Public Records Specialist
Public Records Unit
Washington State Department of Corrections
PO Box 41118
Olympia WA 98504-1118

TM: P-29139

From: Katharine Walter

Public Records Unit
Washington State Department of Corrections
PO Box 41118
Olympia WA 98504-1118

Dear Tonja,

Thank you for your response and attention to this matter. Yes, I am confirming your interpretation of our request above.

We understand the patient privacy concerns this request may generate. De-identified records and data would be perfectly sufficient to satisfy our needs. Please do not hesitate to reach out if there are any additional clarifications. Thank you again for your help with this request.

Sincerely,

Katharine Walter, PhD

Postdoctoral Fellow
Stanford University School of Medicine
300 Pasteur Drive, L-134
Stanford CA, 94305
Division of Infectious Diseases

From: Department of Corrections

Ms. Walter:

This e-mail is in follow-up to my last correspondence to you, dated July 26, 2022, regarding your public records request, P-29139. You requested the following records:

1. Records showing TB case notifications from the time frame of January 1, 2020, to July 19, 2022 (the date your request was received) in all Washington state prisons, including date and facility location
2. Records showing date of TB treatment initiation for all notified cases
3. Records showing all TB treatment outcomes for all notified cases
4. Records showing number of, and facility location of incarcerated individuals offered TB testing including number of individuals who were tested and date of testing
5. Records showing TB case notifications from the time frame of January 1, 2020, to July 19, 2022 (the date your request was received) in all Washington state prisons for corrections officers in all Washington state prisons, including date and facility location
6. Records showing number of, and facility location of corrections officers offered TB testing and number of individuals who were tested
7. Any and all current Washington State Department of Corrections policies and procedures regarding TB prevention and control measures put in place in prisons
8. Records showing movements of incarcerated individuals from or to any of the prison facilities reporting TB cases during the time frame of January 1, 2020 to July 19 2022, (the date your request was received) including the number of individuals transferred, date of transfer, reason for transfer, origin facility, and receiving facility

I have attached a 1st installment of records consisting of 35 pages responsive to item 7 of your request. These documents are provided to you in accordance with the Public Records Act. By providing you these documents and/or information, the Department is not responsible for your use of this information or for any claims or liabilities that may result from your use or further dissemination.

I will now begin processing installment #2 of P-29139. I anticipate being able to provide an installment of records within 39 business days; on or before November 29, 2022.

Sincerely,

Tonja Monroe, Public Records Specialist
Department of Corrections| Public Records Unit
PO Box 41118
Olympia WA 98504-1118

From: Katharine Walter

Dear Tonja,

Thank you very much for your email and for sending item 7 on the list, the policies and procedures regarding TB prevention and control measures put in place in prisons.

We look forward to the next installment. If you are able to send any part of the installment earlier, that would be great. We are most specifically interested in records of the number and location of TB cases and TB infections in 2021 and 2022. If you are able to prioritize those, we would be most appreciative.

Thank you very much for your help.

All the best,
Katharine S. Walter

From: Department of Corrections

Ms. Walter:

This e-mail is in follow-up to my last correspondence to you, dated July 26, 2022, regarding your public records request, P-29139. You requested the following records:

1. Records showing TB case notifications from the time frame of January 1, 2020, to July 19, 2022 (the date your request was received) in all Washington state prisons, including date and facility location
2. Records showing date of TB treatment initiation for all notified cases
3. Records showing all TB treatment outcomes for all notified cases
4. Records showing number of, and facility location of incarcerated individuals offered TB testing including number of individuals who were tested and date of testing
5. Records showing TB case notifications from the time frame of January 1, 2020, to July 19, 2022 (the date your request was received) in all Washington state prisons for corrections officers in all Washington state prisons, including date and facility location
6. Records showing number of, and facility location of corrections officers offered TB testing and number of individuals who were tested
7. Any and all current Washington State Department of Corrections policies and procedures regarding TB prevention and control measures put in place in prisons
8. Records showing movements of incarcerated individuals from or to any of the prison facilities reporting TB cases during the time frame of January 1, 2020 to July 19 2022, (the date your request was received) including the number of individuals transferred, date of transfer, reason for transfer, origin facility, and receiving facility

I have attached a 2nd installment of records (5 pages) consisting of records responsive to items 1 and 4 of your request. These documents are provided to you in accordance with the Public Records Act. By providing you these documents and/or information, the Department is not responsible for your use of this information or for any claims or liabilities that may result from your use or further dissemination.

I will now begin processing installment #3 of P-29139. I anticipate being able to provide an installment of records within 34 business days; on or before January 19, 2023.

Sincerely,

Tonja Monroe, Public Records Specialist
Department of Corrections| Public Records Unit
PO Box 41118
Olympia WA 98504-1118

From: Department of Corrections

Ms. Walter:

This email is regarding P-29139, your request for records regarding tuberculosis.

Additional time is needed to finish processing your request. We anticipate being able to provide an installment of records within 18 business days; on or before February 14, 2023.

Sincerely,

Tonja Monroe
Public Records Specialist
Department of Corrections | Public Records Unit
P.O. Box 41118 | Olympia, WA 98504-1118

From: Department of Corrections

Ms. Walter:

This e-mail is in follow-up to my last correspondence to you, dated January 19, 2023, regarding your public records request, P-29139. You requested the following records:

1. Records showing TB case notifications from the time frame of January 1, 2020, to July 19, 2022 (the date your request was received) in all Washington state prisons, including date and facility location
2. Records showing date of TB treatment initiation for all notified cases
3. Records showing all TB treatment outcomes for all notified cases
4. Records showing number of, and facility location of incarcerated individuals offered TB testing including number of individuals who were tested and date of testing
5. Records showing TB case notifications from the time frame of January 1, 2020, to July 19, 2022 (the date your request was received) in all Washington state prisons for corrections officers in all Washington state prisons, including date and facility location
6. Records showing number of, and facility location of corrections officers offered TB testing and number of individuals who were tested
7. Any and all current Washington State Department of Corrections policies and procedures regarding TB prevention and control measures put in place in prisons
8. Records showing movements of incarcerated individuals from or to any of the prison facilities reporting TB cases during the time frame of January 1, 2020 to July 19 2022, (the date your request was received) including the number of individuals transferred, date of transfer, reason for transfer, origin facility, and receiving facility

I have attached a 3rd installment of records (113 pages) consisting of records responsive to item 8 of your request. These documents are provided to you in accordance with the Public Records Act. By providing you these documents and/or information, the Department is not responsible for your use of this information or for any claims or liabilities that may result from your use or further dissemination.

I will now begin processing installment #4 of P-29139. I anticipate being able to provide an installment of records within 30 business days; on or before March 29, 2023.

Sincerely,

Tonja Monroe
Public Records Specialist
Department of Corrections | Public Records Unit
P.O. Box 41118 | Olympia, WA 98504-1118

From: Katharine Walter

Dear Tanja,

Thank you for your help with this request! We really appreciate it. We look forward to hearing back from you soon. In response to installation #2--this does not include notified cases of TB among incarcerated individuals, including date of notification and location (item 1 in our record request). Would you please additionally include that information in the next installment?

Thank you for your time.

Sincerely,
Katharine Walter

From: Department of Corrections

Ms. Walters,

The notification records you are requesting are not maintained in the format you are requesting. These records are only kept in individual confidential health records. As stated in my initial response to your request, dated July 26, 2022, I will only produce records available outside of individual protected records.

Thank you,

Tonja Monroe
Public Records Specialist
Department of Corrections | Public Records Unit
P.O. Box 41118 | Olympia, WA 98504-1118

From: Department of Corrections

Ms. Walter:

This email is regarding P-29139, your request for records regarding tuberculosis.

Additional time is needed to finish processing your request. We anticipate being able to provide an installment of records within 20 business days; on or before April 27, 2023.

Sincerely,

Tonja Monroe
Public Records Specialist
Department of Corrections | Public Records Unit
P.O. Box 41118 | Olympia, WA 98504-1118

From: Katharine Walter

Dear Tanja,

Thank you for your help with this request and we look forward to the complete data.

In response to your email about item 1 in our record request, we understand that you are not able to provide individual records. To understand the epidemiology of the outbreak though, information on location of cases is essential. Would it be possible to include the de-identified number of cases and dates of case notifications per facility (item #1) as is routinely done for COVID-19 in Washington prisons?

Thank you again for your time.

Sincerely,
Katharine Walter

From: Department of Corrections

Ms. Walter:

This email is regarding P-29139, your request for records regarding tuberculosis.

Additional time is needed to finish processing your request. We anticipate being able to provide an installment of records within 29 business days; on or before June 8, 2023.

Sincerely,

Tonja Monroe
Public Records Specialist
Department of Corrections | Public Records Unit
P.O. Box 41118 | Olympia, WA 98504-1118

From: Department of Corrections

Ms. Walter:
This email is regarding P-29139, your request for records regarding tuberculosis.
Additional time is needed to finish processing your request. We anticipate being able to provide an installment of records within 37 business days; on or before August 2, 2023.

Sincerely,

Tonja Monroe
Public Records Specialist
Department of Corrections | Public Records Unit
P.O. Box 41118 | Olympia, WA 98504-1118

From: Katharine Walter

Dear Tonja,

Thank you for your help with this. We are looking forward to the data, in particular, item #1.

Thank you and best,
Katharine Walter

From: Department of Corrections

Ms. Walter:

This email is regarding P-29139, your request for records regarding tuberculosis.

Additional time is needed to finish processing your request, as I am awaiting a response from one final unit. I anticipate being able to provide an installment of records within 28 business days; on or before September 12, 2023.

Sincerely,

Tonja Monroe
Public Records Specialist
Department of Corrections | Public Records Unit
P.O. Box 41118 | Olympia, WA 98504-1118

From: Katharine Walter

Dear Tonja,

Thank you for letting us know. We look forward to the installment, if there is any data you are able to share beforehand, we would welcome that.

Thank you and best,
Katharine Walter

From: Department of Corrections

Ms. Walter:

This email is regarding P-29139, your request for records regarding tuberculosis.

Additional time is needed to finish processing your request, as I am still waiting for a response from one final unit. I anticipate being able to provide an installment of records within 38 business days; on or before November 6, 2023.

Sincerely,

Tonja Monroe
Public Records Specialist
Department of Corrections | Public Records Unit
P.O. Box 41118 | Olympia, WA 98504-1118

From: Katharine Walter

Dear Tonja,

Thank you for letting us know. We look forward to the installment, if there is any data, including an incomplete installment, you are able to share beforehand, we would welcome that.

Thank you and best,
Katharine Walter

From: Department of Corrections

Ms. Walter:

This e-mail is in follow-up to my last correspondence to you, dated January 19, 2023, regarding your public records request, P-29139. You requested the following records:

1. Records showing TB case notifications from the time frame of January 1, 2020, to July 19, 2022 (the date your request was received) in all Washington state prisons, including date and facility location
2. Records showing date of TB treatment initiation for all notified cases
3. Records showing all TB treatment outcomes for all notified cases
4. Records showing number of, and facility location of incarcerated individuals offered TB testing including number of individuals who were tested and date of testing
5. Records showing TB case notifications from the time frame of January 1, 2020, to July 19, 2022 (the date your request was received) in all Washington state prisons for corrections officers in all Washington state prisons, including date and facility location
6. Records showing number of, and facility location of corrections officers offered TB testing and number of individuals who were tested
7. Any and all current Washington State Department of Corrections policies and procedures regarding TB prevention and control measures put in place in prisons
8. Records showing movements of incarcerated individuals from or to any of the prison facilities reporting TB cases during the time frame of January 1, 2020, to July 19 2022, (the date your request was received) including the number of individuals transferred, date of transfer, reason for transfer, origin facility, and receiving facility

I have attached a 4th and final installment of records (2 pages) consisting of records responsive to items 5 & 6 of your request. These documents are provided to you in accordance with the Public Records Act. By providing you these documents and/or information, the Department is not responsible for your use of this information or for any claims or liabilities that may result from your use or further dissemination.

The file for P-29139 is now closed. If you should have any questions related to this request, you may contact me at tonja.monroe@doc1.wa.gov<mailto:tonja.monroe@doc1.wa.gov>.

Sincerely,

Tonja Monroe
Public Records Specialist
Department of Corrections | Public Records Unit
P.O. Box 41118 | Olympia, WA 98504-1118

From: Katharine Walter

Dear all,

Thank you for your latest installment. Would you please clarify what the two tables (items 5 and 6) include? Is item 5 the number of positive skin tests among correctional officers? Were these unique tests or unique individuals? If the former, would you please indicate as well the number of individuals who had been ever tested and the number of individuals who had at least one positive skin test?

For item 6, is this the number of individuals tested? Would you please stratify this by time period so that we can determine rate of skin test positivity?

Thank you for your help. We look forward to your response.

Sincerely,
Katharine Walter

From: Department of Corrections

Ms. Walter,
I am emailing in response to your correspondence dated November 3, 2023. You ask for clarification on the tables sent in response to items 5 and 6 of your public records request P-29139.
Table 5 shows TB case notifications for corrections officers from the time frame of January 1, 2020, to July 19, 2022, in all Washington state prisons.
Table 6 shows TB tests given to all staff at facilities during the time frame of January 1, 2020, to July 19, 2022.
If you should have any additional questions related to this request, you may contact me at tonja.monroe@doc1.wa.gov<mailto:tonja.monroe@doc1.wa.gov>.

Sincerely,

Tonja Monroe
Public Records Specialist
Department of Corrections | Public Records Unit
P.O. Box 41118 | Olympia, WA 98504-1118

Files

pages

Close