Washington Open Records Act Request: Washington Freedom of Information Act Request: HOV Enforcement Contract

Dear Kory Saulnier:
Thank you for your interest in public records of Washington State Department of Transportation. Your request has been received and is being processed in accordance with the State of Washington Public Records Act, Chapter 42.56 RCW. Your request was received in this office on 7/13/2020 and given the reference number P005742-071320 for tracking purposes. Records Requested: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

RFQQ-2015-0521 for a Vehicle Passenger/Occupancy Detection System was due in 2015 with the Washington State DOT. I would like to request the following documents:

* Copy of all proposals submitted in response to RFQQ-2015-0521
* Scoring sheets from the RFQQ process
* Contract plus all addendums and extensions associated with an Occupancy Deteciton System (pilot or program)
* RFQQ was for a 2 year base plus the option to enxtend up to 2 years. What was the duration of the pilot? What occurred thereafter?
* Include vendor pricing
* Results from the pilot and/or program including: # of systems, # of incidents, # of rejects, # approved violations, collection rate, payment rate
* If there has been a procurement process for the program (e.g. an RFI, an RFP) please provide a copy of the document and all responses

Please provide documents as they are available.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Kory Saulnier

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAXlhbWT9mG7-EtXl62vYSLWiY%3A1jvAv9%3Ah5JFZaGyAkRhO8aEnjlxvNHWTSY&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fdepartment-transportation-468%252Fwashington-open-records-act-request-washington-freedom-of-information-act-request-hov-enforcement-contract-98166%252F%253Femail%253Dpublicdisclosurerequests%252540wsdot.wa.gov
Not all public documents are available in electronic format. If the document(s) requested are not available electronically, we will make them available for inspection or by paper copy in accordance with the Public Records Act, Chapter 42.56 RCW.

Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The State of Washington Public Records Act, Chapter 42.56 RCW, does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Disclosure Request Center.
Washington State Department of Transportation

--- Please respond above this line ---

RE: Public Disclosure Request of July 13, 2020, Reference #P005742-071320

Dear Kory Saulnier,
In accordance with the Public Records Act (RCW 42.56), this letter acknowledges receipt of your request for records Reference # P005742-071320 dated July 13, 2020, concerning: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

RFQQ-2015-0521 for a Vehicle Passenger/Occupancy Detection System was due in 2015 with the Washington State DOT. I would like to request the following documents:

* Copy of all proposals submitted in response to RFQQ-2015-0521
* Scoring sheets from the RFQQ process
* Contract plus all addendums and extensions associated with an Occupancy Deteciton System (pilot or program)
* RFQQ was for a 2 year base plus the option to enxtend up to 2 years. What was the duration of the pilot? What occurred thereafter?
* Include vendor pricing
* Results from the pilot and/or program including: # of systems, # of incidents, # of rejects, # approved violations, collection rate, payment rate
* If there has been a procurement process for the program (e.g. an RFI, an RFP) please provide a copy of the document and all responses

Please provide documents as they are available.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Kory Saulnier

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAXlhbWT9mG7-EtXl62vYSLWiY%3A1jvAv9%3Ah5JFZaGyAkRhO8aEnjlxvNHWTSY&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fdepartment-transportation-468%252Fwashington-open-records-act-request-washington-freedom-of-information-act-request-hov-enforcement-contract-98166%252F%253Femail%253Dpublicdisclosurerequests%252540wsdot.wa.gov
Our procedure is to determine the offices(s) where requested records are located. Then we will work with staff familiar with the subject matter of your request to identify and gather them. We may need to contact you for clarification, if we find your request to be vague or especially complex.
Once records are located and gathered, we review them for information that may be redacted based on confidentiality or a statutory exemption. In some cases we may also require additional time to notify a third party or consult with legal counsel.
We estimate that we will respond to your request by September 18, 2020, by either producing all of the records requested; or if the number of records is voluminous producing an installment along with a revised estimate for further phases.
If you have any questions, please reply to this email or contact my office at 360-705-6863.  Thank you for your attention.
Sincerely,
Trevor Alexander
Public Disclosure Coordinator
Washington Department of Transportation

To monitor the progress or update this request please log into the Public Disclosure Request Center (https://wsdot.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=6081&coid=)

--- Please respond above this line ---

RE: Public Disclosure Request of July 13, 2020, Reference #P005742-071320
Dear Kory Saulnier,

In response to your request for records Reference # P005742-071320 dated July 13, 2020, concerning:

Our Administrative Contracts office confirmed that there are no responsive records to your request.  The RFQQ 2015 0521 was cancelled and no contract was awarded.  Your request is complete and closed.
If you have any questions, please reply to this email or contact my office at 360-705-6863.

Sincerely,

Trevor Alexander
Public Disclosure Coordinator
Washington Department of Transportation