Washington DOC Adult Pay to Stay Policy

Dear Mercy Loyo:
Thank you for your interest in public records of Washington Department of Corrections. Your request has been received and is being processed in accordance with the State of Washington Public Records Act, Chapter 42.56 RCW. Your request was received in this office on 12/15/2022 and given the reference number P032742-121522 for tracking purposes.
This message is an automated confirmation of your request, and does not constitute an official Department acknowledgement under RCW 42.56.520. Agency staff will provide a separate correspondence formally acknowledging this request within 5 business days.
Due to the COVID-19 Pandemic and in an effort to allow staff to Stay Home and Stay Healthy, there may be a delay in processing this request. We are processing through a back log of requests and some responding staff are out or working remotely, so response time frames may take longer than usual. We will make every effort to process your request in a timely manner. Thank you for your patience. PLEASE NOTE:

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Mercy Loyo:

I acknowledge receipt of your public records request dated December 15, 2022 and received in our office on December 16, 2022. We have assigned this request a tracking number of P-32742.  Please reference this number in all future communications regarding this request.

I interpret your request to be for disclosure of the following records regarding the imposition, assessment, collection and balances of incarcerated individuals’ fees and debt:

1. A copy of all current policies and procedures pertaining to medical and room & board costs or fees that incarcerated individuals are or may become liable for, including policies and procedures related to how fees are set, accrued, imposed, collected, and enforced
2. All reports, databases, spreadsheets, or equivalent records regarding repayment of debt or restitution paid to and/or owed to Washington State Department of Corrections in the fiscal year of 2021
3. All reports, databases, spreadsheets, or equivalent records showing medical and room & board costs, including the number of incarcerated individuals charged for medical and room & board costs or fees and the total amount of medical and room & board fees imposed in fiscal year 2021

If my interpretation is incorrect, notify me at the address below; otherwise, I will proceed accordingly.

Department staff are currently identifying and gathering records responsive to your request.  I anticipate being able to provide you an installment of records within 46 business days, on or before February 27, 2023. If you have any questions in the interim, please contact me at tonja.monroe@doc1.wa.gov.

Sincerely,
Tonja Monroe, Public Records Specialist

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Mercy Loyo:

This e-mail is in follow-up to my last correspondence to you regarding your public records request, P-32742.  You requested the following records regarding the imposition, assessment, collection and balances of incarcerated individuals’ fees and debt:

1. A copy of all current policies and procedures pertaining to medical and room & board costs or fees that incarcerated individuals are or may become liable for, including policies and procedures related to how fees are set, accrued, imposed, collected, and enforced
2. All reports, databases, spreadsheets, or equivalent records regarding repayment of debt or restitution paid to and/or owed to Washington State Department of Corrections in the fiscal year of 2021
3. All reports, databases, spreadsheets, or equivalent records showing medical and room & board costs, including the number of incarcerated individuals charged for medical and room & board costs or fees and the total amount of medical and room & board fees imposed in fiscal year 2021

I have uploaded 241 pages, responsive to your request, to the records portal for your review and retrieval. To view these records please login to your GovQA account. These documents are provided to you in accordance with the Public Records Act.  By providing you these documents and/or information, the Department is not responsible for your use of this information or for any claims or liabilities that may result from your use or further dissemination.

Please note that the spreadsheet that starts on page 57 contains a much larger time frame than you requested. All the pages of this spreadsheet beyond page 241 were determined non-responsive to your request since they were from the years 2012 to 2020. Though not denied, pages 242 – 623 were excluded from the records provided. These records are available upon request.

This request is considered fulfilled and is now closed.

Sincerely,
Tonja Monroe, Public Records Specialist

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Mercy Loyo,
Per your request I have uploaded the full pdf to the records portal for your review and retrieval.
Sincerely,
Tonja Monroe, Public Records Specialist