Public Records Request Log - Washington Department of Social and Health Services

Erik Peterson filed this request with the Department of Social and Health services of Washington.

It is a clone of this request.

Tracking #

201509

201509,

Status
Completed

Communications

From: Erik Peterson

To Whom It May Concern:

Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:

A log of public records requests submitted to the Department of Social and Health Services that lists the date of request, the requester's name, the requester's organizational affiliation, a description of the request and the date the request was filled. Ideally I would like this information for the period from 2004 to the present.

The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, and is made in the process of academic research and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

Sincerely,

Erik Peterson
PhD Candidate
Department of Political Science
Stanford University

From: DSHS Public Disclosure

Mr. Peterson, please see the Departments attached response to your below request.

Kathy Frey
Department of Social & Health Services
DSHS Public Records Specialist
Office of Policy and External Relations
PO Box 45135, Olympia WA 98504-5135
360.902.7586/fax 360.902.7855
kathy.frey@dshs.wa.gov<BLOCKED::mailto:freykr@dshs.wa.gov>

From: Erik Peterson

Thank you for your response.

A scanned lists of the records in pdf form from 2010 to the present will work for me.

Thank you,

Erik

From: DSHS Public Disclosure

Thank you for your response to the Department’s request for clarification. This email further responds to your request under the Public Records Act. Please use the above request ID number when contacting us about your request. You have agreed that a list of the public records requests in PDF format from the DSHS agency-wide tracking system from 2010 to present will satisfy your request. We do need to additionally clarify that this system was implemented starting in June 2010 and was not required for all agency public records requests until the end of that year.

Please note that this system contains over 50,000 requests. Due to the time needed to extract, copy, review and redact the information you request from ARRTS, we estimate it will take 30 work days or until about November 9, 2015, to produce an installment of records under your request. At that time, the Department will inform you of any costs for the copies. The Department may charge fifteen cents per page for hard copies and actual cost of other copies, plus postage and cost of mailer. Please feel free to contact us if you have any questions. Thank you.

Kristal K. Wiitala, J.D.
Department of Social and Health Services
DSHS Public Records Officer
Office of Policy and External Relations
PO Box 45135; Olympia WA 98504-5135
Phone: 360-902-8484; Fax: 360-902-7855
Email: DSHSPublicDisclosure@dshs.wa.gov<mailto:DSHSPublicDisclosure@dshs.wa.gov>

From: Wiitala, Kristal (DSHS/PER)

Attached please find the Department’s communication on this request. Thank you.

Kristal K. Wiitala, J.D.
Department of Social and Health Services
DSHS Public Records Officer
Office of Policy and External Relations
PO Box 45135; Olympia WA 98504-5135
Phone: 360-902-8484; Fax: 360-902-7855
Email: DSHSPublicDisclosure@dshs.wa.gov<mailto:DSHSPublicDisclosure@dshs.wa.gov>

From: Erik Peterson

Hello,

I wanted to follow up on this request. I submitted a payment for Request ID 201509 / PRR 750 that was cashed on 11/18. I have not received the PRR log yet and just wanted to follow up and see if it had been sent.

Thank you,

Erik Peterson

From: DSHS Public Disclosure

The records were sent to you on a CD through US mail to PO Box 55819, Boston MA 02205-5819 on December 4, 2015. I have attached the cover letter that was sent with the records. Please let me know if I can be of further assistance. Thank you.

Kathy Frey
Department of Social & Health Services
DSHS Public Records Specialist
Office of Policy and External Relations
PO Box 45135, Olympia WA 98504-5135
360.902.7586/fax 360.902.7855
kathy.frey@dshs.wa.gov<BLOCKED::mailto:freykr@dshs.wa.gov>

From: MuckRock

Hello Ms. Frey,

Unfortunately, the materials were not appropriately received. Could you please offer direction on how best to coordinate their transmission again?

Thanks so much for your help and patience.

From: DSHS Public Disclosure

We can send the records to you by secure e-mail. Please confirm that this is the e-mail address that you would like us to e-mail the records to. Thank you.

Kathy Frey
Department of Social & Health Services
DSHS Public Records Specialist
Office of Policy and External Relations
PO Box 45135, Olympia WA 98504-5135
360.902.7586/fax 360.902.7855
kathy.frey@dshs.wa.gov<BLOCKED::mailto:freykr@dshs.wa.gov>

From: Erik Peterson

Yes, this address works for receiving the records.

Thank you,

Erik

From: DSHS Public Disclosure

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From: Wogsland, Pete (DSHS/PER)

Mr. Peterson:

I will be processing the second installment (2011) of your public-records request. Did you receive the first installment sent in December? Please verify your address so we have the correct one for your second installment. We are redacting the second installment now. The cost of the CD and postage as authorized under WAC 388-01-080 is $3.06. Please send a check made out to DSHS for $3.06 with a copy of this email to:

DSHS Financial Services Office
Attn: Mary Dawson
PO Box 45802
Olympia, WA 98504-5802

After we receive payment we will send your records within 15 work days. Please contact me if you have any questions. Thank you.

Pete Wogsland
Administrative Regulations Analyst
Washington State Department of Social and Health Services
Office of Policy & External Relations
Board of Appeals
Rules and Policy Assistance Unit
(360) 664-6036
wogslpg@dshs.wa.gov<mailto:wogslpg@dshs.wa.gov>

Transforming Lives

From: Erik Peterson

Great, I've placed the check in the mail.

Yes, I received the first batch of records over email.

For this second batch, can you please send the CD containing these records to me at this address?

Erik Peterson
577 Vista Ave, Apt 8
Palo Alto CA 94306

Thanks,

Erik

From: DSHS Public Disclosure

This e-mail further responds to your above public records request. The Department of Social and Health Services (DSHS) last communicated to you about your request on February 10, 2016.

DSHS estimated needing until May 24, 2016 to send a second installment of records to this request, however responding is taking longer than anticipated and we need additional time to, review, copy and produce records. We need to extend the time for our response until about August 18, 2016. This is due to the volume of requests the Department is working on. The Department is doing its best to prioritize and respond to your request, please note that there are several thousand requests across the Department that we are working on at any one time. Please let us know if you no longer want these records.

We will contact you again when the records are ready and tell you of any charges. If you have any questions or need more information, please feel free to contact me. Thank you.

Kathy Frey
Department of Social & Health Services
DSHS Public Records Specialist
Office of Policy and External Relations
PO Box 45135, Olympia WA 98504-5135

From: DSHS Public Disclosure

Mr. Peterson -

This e-mail further responds to your above public records request. The Department of Social and Health Services (Department) last communicated to you an installment on May 24, 2016.

You asked for copies of the following:

A log of public records requests submitted to the Department of Social and Health Services that lists the date of request, the requester's name, the requester's organizational affiliation, a description of the request and the date the request was filled.

The Office of Policy and External Relations is preparing a third installment of records that we plan to produce on a CD. The cost of the CD and mailer is $1.87, plus $1.19 for postage. Please send a check made out to DSHS for the total of $3.06 with a copy of this letter to:

DSHS Financial Services Office, Attn: Mary Dawson
PO Box 45802
Olympia WA 98504-5802

After we receive payment, we will send you the records within 10 work days. If we do not receive payment within two weeks, we will consider that you no longer want these records and will close this file. If you have any questions, please feel free to contact me. Thank you

Kathy Frey, Public Records Specialist
Office of Policy and External Relations
Washington State Department of Social and Health Services
PO Box 45135, Olympia WA 98504-5135
(O)360.902.7586/fax 360.902.7855
kathy.frey@dshs.wa.gov<BLOCKED::mailto:freykr@dshs.wa.gov>

From: Erik Peterson

Thanks for your response, I just placed the check in the mail.

Erik

From: DSHS Public Disclosure

Dear Mr. Peterson:

Please see the attached correspondence regarding your request. If you have any questions please contact our office. Thank you.

Natasha House / Public Records Officer
Office of Policy & External Relations
Washington State Department of Social and Health Services
(O) 360-902-8484 / DSHSPublicDisclosure@dshs.wa.gov<mailto:DSHSPublicDisclosure@dshs.wa.gov>
Transforming Lives

From: Erik Peterson

Thanks for your message. I just placed the check in the mail.

Erik

From: DSHS Public Disclosure

Dear Mr. Peterson,

Please see the attached correspondence regarding your request. If you have any questions please contact our office. Thank you.

Natasha House / Public Records Officer
Services and Enterprise Support Administration
Washington State Department of Social and Health Services
(O) 360-902-8484 / DSHSPublicDisclosure@dshs.wa.gov<mailto:DSHSPublicDisclosure@dshs.wa.gov>
Transforming Lives

From: Erik Peterson

Thanks for your message. I placed the check in the mail today.

Erik

From: DSHS Public Disclosure

Hello,

Please see the attached bill in regards to your Public Records Request 201509-PRR-750.

Thank you,

Randi

Randi Stratton / Public Records Administrator
Information Governance
Services and Enterprise Support Administration
Washington State Department of Social and Health Services
(O) 360-902-8484 / DSHSPublic<mailto:DSHSPublic>Disclosure@dshs.wa.gov
Transforming Lives

From: Erik Peterson

Thanks for the update, I just placed a check in the mail.

Erik

From: Department of Social and Health services

Dear Erik Peterson:

From: Erik Peterson

Hello,

Just checking in on this request. I did not see at attachment on your email from 2/7/2018.

Erik

From: Department of Social and Health services

Hello, I believe your email is in reference to Request ID 201509 PRR 750. The tenth installment, sent on January 3, 2018 was returned to our officer as undeliverable. We attempted contact by email on February 7, 2018 to receive an updated mailing address but did not receive a response, We also did not have a phone number we could use for contact. Therefore, the request was closed as abandoned on February 15, 2018. I've attached our February 7, 2018 correspondence for reference.

Please let us know if you have any other questions. Thank you.

Natasha House / Public Records Officer / Information Governance
Services and Enterprise Support Administration
Washington State Department of Social and Health Services
PO Box 45135, Olympia WA 98504
(O) 360-902-8484 / DSHSPublicDisclosure@dshs.wa.gov<mailto:DSHSPublicDisclosure@dshs.wa.gov>
Transforming Lives

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