Internal ORCA/ST documents related to ORCA data ecosystem

Meg Young filed this request with the Central Puget Sound Regional Transit Authority of Washington.
Tracking #

PD19-084

Status
Completed

Communications

From: Meg Young

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

1. Copy of an ORCA organization "org" chart that includes the 7 partner agency Site Managers.

2. A copy of every formal "change request" for the vendor agreement between ORCA and Vix between 2016 - 2019 (formerly AIG).

3. A copy of every signed version of the vendor agreement between ORCA and Vix (formerly AIG); in the event there are many versions of the vendor agreement, I would be grateful for only versions that were signed between 2016-2019.

4. Original RFP for the original ORCA card system.

4. A copy of any 5 law enforcement requests for ORCA data related to a court order or subpoena.

5. A copy of any 5 institutional ORCA customers/users requests for ORCA data or reporting (e.g. as Amazon, Microsoft, University of Washington, QFC).

6. Copies of all public records requests made in 2018 related to the ORCA card program.

7. All emails related to the 2018 public records request for the software application for the portable handheld fare enforcement devices.

I also request that, if appropriate, fees be waived as I believe this request is for my PhD research at the University of Washington. These documents are to support to my PhD dissertation research in which I ask, "How do public transportation agencies work with private firms to enable policy programs that rely on continuous or geospatial data? What contextual and historical factors led to current system design and institutional configurations? How do stakeholders define the roles of their respective organizations?" More information on my dissertation is here: https://sites.uw.edu/dataintransit/

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your help. I look forward to receiving your response to this request and appreciate your time on this request.

Sincerely,
Meg Young
Data Lab, UW Information School

From: Central Puget Sound Regional Transit Authority

This will acknowledge your request for the following:

1. Copy of an ORCA organization chart that includes the 7 partner agency Site Managers;
2. A copy of every formal change request for the vendor agreement between ORCA and Vix between 2016 - 2019 (formerly AIG);
3. A copy of every signed version of the vendor agreement between ORCA and Vix (formerly AIG);
4. Original RFP for the original ORCA card system;
5. A copy of any 5 law enforcement requests for ORCA data related to a court order or subpoena;
6. A copy of any 5 institutional ORCA customers/users requests for ORCA data or reporting (e.g. as Amazon, Microsoft, University of Washington, QFC);
7. Copies of all public records requests made in 2018 related to the ORCA card program; and,
8. All emails related to the 2018 public records request for the software application for the portable handheld fare enforcement devices.

We received your request on February 25, 2019.

We may need to provide these records on an installment basis pursuant to RCW 42.56.080. Given our staffs' workload and the number of requests we are currently working on, we estimate that it will take another 5-6 weeks to identify and gather responsive records. We will contact you once we have the first installment ready for release.

Leigh Tennison
Legal Project Coordinator
Sound Transit
T: 206.903.7104

Connect with us
Facebook.com/SoundTransit<https://www.facebook.com/SoundTransit/>
Twitter.com/SoundTransit<https://twitter.com/soundtransit>
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From: Central Puget Sound Regional Transit Authority

Thank you for your email. We have your first installment of records available for release. Staff has identified 60 records are responsive to items 1, 2, 3, and 4. They're too large to email at 63.7 MB.

Please send $4.50 to cover copy and mail charges. Make your check or money order payable to Sound Transit, 401 S. Jackson St., Seattle, WA 98104 and reference PD19-084 on your check/money order. Once we receive payment we will copy the records to a CD and mail it to you. If you would rather review the records here at Sound Transit, please contact me to schedule an appointment during normal business hours. If we do not hear from you or receive payment by April 18, 2019, we will conclude you no longer want these documents and will close this file.

Please note all ORCA card numbers have been redacted pursuant to RCW 42.56.230.

We will continue to work on your request and will have your next installment available in approximately 5-6 weeks.

Sincerely,

Leigh Tennison
Legal Project Coordinator
Sound Transit
T: 206.903.7104

Connect with us
Facebook.com/SoundTransit<https://www.facebook.com/SoundTransit/>
Twitter.com/SoundTransit<https://twitter.com/soundtransit>
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From: Meg Young


To Whom It May Concern:

Please find enclosed a check for $4.50 to satisfy the fee associated with the attached public records request.

Thank you.

From: Meg Young

Hello again,
My apologies for the multiple notes.
I will hugely appreciate the mailed documents to the following address:

Meg Young, c/o The Information School, Box 352840, Mary Gates Hall, Ste. 370, Seattle, WA 98195-2840

Best wishes,
Meg

From: Central Puget Sound Regional Transit Authority

Thank you for your email. Once receive payment, we will mail the records to the address below.

Sincerely,

Leigh Tennison
Legal Project Coordinator
Sound Transit
T: 206.903.7104
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From: Central Puget Sound Regional Transit Authority

Thank you for your email. We are waiting for your payment in order to send out your first installment.

Sincerely,

Leigh Tennison
Legal Project Coordinator
Sound Transit
T: 206.903.7104
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From: Meg Young


To Whom It May Concern:

Please find enclosed a check for $4.50 to satisfy the fee associated with the attached public records request.

Thank you.

From: Central Puget Sound Regional Transit Authority

Attached is your second installment of records consisting of the 22 public records requests Sound Transit received in 2018 related to the ORCA card program.
Please note, any ORCA card numbers have been redacted pursuant to RCW 42.56.230.

We are continuing to work on your request and anticipate having your next installment available in 4-5 weeks.

Sincerely,

Leigh Tennison
Legal Project Coordinator
Sound Transit
T: 206.903.7104
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From: Central Puget Sound Regional Transit Authority

A copy of documents responsive to the request.

From: Central Puget Sound Regional Transit Authority

Attached is your third installment of records consisting of 9 public record requests Sound Transit received related to the ORCA card program and law enforcement and to institutional customers.
Please note, ORCA card numbers, social security numbers, and credit card numbers have been redacted pursuant to RCW 42.56.230.

We will continue to work on your request and will have the next installment available within 3-4 weeks.

Sincerely,

Leigh Tennison
Legal Project Coordinator
Sound Transit
T: 206.903.7104
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From: Central Puget Sound Regional Transit Authority

We have your fourth installment of records available for release. This installment consists of 197 emails (81.3 MB) responsive to item 7 (8) of your request for all emails related to the 2018 public records request for the software application for the portable handheld fare enforcement devices.

Please send $6.25 to cover copy and mail charges. Make your check or money order payable to Sound Transit, 401 S. Jackson St., Seattle, WA 98104 and reference PD19-084 on your check/money order. Once we receive payment we will copy the records to a CD and mail it to you. If you would rather review the records here at Sound Transit, please contact me to schedule an appointment during normal business hours. If we do not hear from you or receive payment by September 19, 2019, we will conclude you no longer want these documents and will close this file.

We are continuing to work on your request and reviewing 47 emails for attorney client privilege. We will contact you when it is ready in approximately 5-6 weeks.

Sincerely,

Leigh Tennison

Legal Project Coordinator

Sound Transit

T: 206.903.7104

Connect with us

Facebook.com/SoundTransit<https://www.facebook.com/SoundTransit/>

Twitter.com/SoundTransit<https://twitter.com/soundtransit>

From: Meg Young


To Whom It May Concern:

Please find enclosed a check for $6.25 to satisfy the fee associated with the attached public records request.

Thank you.

From: Central Puget Sound Regional Transit Authority

We received payment on September 30, 2019, and will mail the CD today to Meg Young, c/o The Information School, Box 352840, Mary Gates Hall, Ste. 370, Seattle, WA 98195-2840 (per requester March 18, 2019, email).

This fourth installment is responsive to item 7 (8) of your request for all emails related to the 2018 public records request for the software application for the portable handheld fare enforcement devices.

We will continue to work on the next installment and anticipate it to be ready for release in approximately one to two weeks. We will contact you when it is available.
Regards,

Linda Pierce
Legal Project Coordinator
Legal Department
Sound Transit
T: 206.903.7451

From: Central Puget Sound Regional Transit Authority

Please see attached response sent on October 2, 2019, with a status of your request.

Sincerely,
Q’Deene Nagasawa

Q’Deene Nagasawa
Paralegal | Public Records Officer
Legal Department
Sound Transit
401 South Jackson
Seattle, WA 98104
(206) 689-4924
Fax: (206) 398-5222

Connect with us
facebook.com/SoundTransit<http://www.facebook.com/SoundTransit>
twitter.com/SoundTransit<http://www.twitter.com/SoundTransit>
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From: Central Puget Sound Regional Transit Authority

This will provide you with a status of your request. We are working on the final installment. We are preparing a exemption log of emails that may be exempt under the attorney-client privileged exemption. We will need an additional 1-2 weeks to complete the log and for our attorneys to review. We will contact you again, once we have the completed our review.

Sincerely,
Q’Deene Nagasawa

Q’Deene Nagasawa
Paralegal | Public Records Officer
Legal Department
Sound Transit
401 South Jackson
Seattle, WA 98104
(206) 689-4924
Fax: (206) 398-5222

Connect with us
facebook.com/SoundTransit<http://www.facebook.com/SoundTransit>
twitter.com/SoundTransit<http://www.twitter.com/SoundTransit>
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From: Central Puget Sound Regional Transit Authority

We have the final installment ready for release.

In response to Item #5 (#4 in original request), attached please find five law enforcement requests for ORCA data related to a court order or subpoena.

In response to Item #8 (#7 in original request), attached please find 16 emails responsive to your request and an exemption log of privileged emails that have been withheld from this production.

This completes our response to your request and we are closing your request file.
Regards,

Linda Pierce
Legal Project Coordinator
Legal Department
Sound Transit
T: 206.903.7451

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