Email system documentation (Department of Corrections)

Emma Best filed this request with the Department of Corrections of Washington.

It is a clone of this request.

Multi Request Email system documentation
Est. Completion July 26, 2018
Status
Withdrawn

Communications

From: Emma Best


To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Emma Best

From: Department of Corrections

Ms. Best,

Attached is regarding your public records request.

Terry Pernula, Program Specialist
Public Records Unit
Department of Corrections
PO Box 41118
Olympia, WA 98504-1118

The Washington Department of Corrections is increasing the security level for email messages containing confidential or restricted data. A new Secure Email Portal is being implemented. Outbound email messages from DOC staff that contain confidential or restricted data will be routed to the portal. A notification of the secured message will be delivered to the recipient.

Click on the following web link for more information. http://doc.wa.gov/information/secure-email.htm

From: Department of Corrections

Ms. Best,

As stated in my previous letter/email to you dated June 27, 2018, I will correspond with you regarding the status of PRU-53490 within 15 business days of that date, on or before July 19, 2018. Records have been gathered and notification is being provided to affected parties.

Thank you for your patience.

Terry Pernula, Program Specialist
Public Records Unit
Department of Corrections
PO Box 41118
Olympia, WA 98504-1118

From: Department of Corrections

Ms. Best,

I apologize that I did not get the attached letter emailed to you yesterday. I even had it drafted and all ready to go.

As stated in my letter, I will correspond with you once again regarding the status of PRU-53490 on or before July 26, 2018.

Thank you.

Terry Pernula, Program Specialist
Public Records Unit
Department of Corrections
PO Box 41118
Olympia, WA 98504-1118

From: Department of Corrections

Attached is regarding your public records request, PRU-53490.

Terry Pernula, Program Specialist
Public Records Unit
Department of Corrections
PO Box 41118
Olympia, WA 98504-1118

From: Department of Corrections

Pernula, Theresa L. 'Terry' (DOC) would like to recall the message, "PRU-53490".

From: Department of Corrections

Attached is regarding your public records request, PRU-53490.

Terry Pernula, Program Specialist
Public Records Unit
Department of Corrections
PO Box 41118
Olympia, WA 98504-1118

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