DOC CE
| Tracking # |
P036070-052123 |
| Submitted | May 19, 2023 |
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Communications
From: Dhruv Mehrotra
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
I am a reporter at WIRED looking for information about the agencies use of the software Covenant Eyes. I am specifically seeking:
- Records indicating the number of times where the software "Covenant Eyes" was prescribe to the offender as a monitoring service since January 2017
- Records that indicate the number of times an individual placed on Covenant Eyes's electronic monitoring violated the terms of their parole or had their bond revoked since 2017
- Any emails or written communications containing the phrase "covenant eyes" from January 2017 until the date this request is processed.
- Any emails or communications to and from representatives at the company Covenant Eyes. Responsive records should include those to and form any email address ending in "@covenanteyes.com" from January 2017 until the date this request is processed.
- Any internal memos, guidance, or presentations containing the phrase "Covenant Eyes" from January 2017 until the date this request is processed.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Dhruv Mehrotra
From: Department of Corrections
Dear Dhruv Mehrotra:
Thank you for your interest in public records of Washington Department of Corrections. Your request has been received and is being processed in accordance with the State of Washington Public Records Act, Chapter 42.56 RCW. Your request was received in this office on 5/21/2023 and given the reference number P036070-052123 for tracking purposes.
This message is an automated confirmation of your request, and does not constitute an official Department acknowledgement under RCW 42.56.520. Agency staff will provide a separate correspondence formally acknowledging this request within 5 business days.
Due to the COVID-19 Pandemic and in an effort to allow staff to Stay Home and Stay Healthy, there may be a delay in processing this request. We are processing through a back log of requests and some responding staff are out or working remotely, so response time frames may take longer than usual. We will make every effort to process your request in a timely manner. Thank you for your patience. PLEASE NOTE:
From: Department of Corrections
--- Please respond above this line ---
Dhruv Mehrotra:
I acknowledge receipt of your public records request dated May 21, 2023 and received in our office on May 22, 2023. We have assigned this request a tracking number of P-36070. Please reference this number in all future communications regarding this request.
I interpret your request to be for disclosure of the following records from the time frame of January 1, 2017, to May 22, 2023 (the day your request was received):
1. Records indicating the number of times where the software "Covenant Eyes" was assigned to a field offender as a monitoring service
2. Records that indicate the number of times a field offender with “Covenant Eyes” electronic monitoring violated the terms of their parole or had their bond revoked
3. Any emails or written communications containing the phrase "Covenant eyes"
a. include those to and from any email address ending in "@covenanteyes.com"
4. Any internal memos, guidance, or presentations containing the phrase "Covenant Eyes"
If my interpretation is incorrect, notify me at tonja.monroe@doc1.wa.gov; otherwise, I will proceed accordingly.
Department staff are currently identifying and gathering records responsive to your request. I anticipate being able to provide you an installment of records within 43 business days, on or before August 1, 2023. If you have any questions in the interim, please contact me at tonja.monroe@doc1.wa.gov.
Sincerely,
Tonja Monroe, Public Records Specialist
From: Department of Corrections
--- Please respond above this line ---
Dhruv Mehrotra:
This email is regarding P-36070, your request for records regarding “Covenant Eye.”
Additional time is needed to finish processing your request. We anticipate being able to provide an installment of records within 33 business days; on or before September 18, 2023.
Sincerely,
Tonja Monroe, Public Records Specialist
From: Department of Corrections
--- Please respond above this line ---
Mr. Mehrotra:
This e-mail is in follow-up to my last correspondence to you regarding your public records request, P-36070. You requested records pertaining to the “Covenant Eyes" software. I have uploaded a first installment, which consists of 1930 pages, to the request portal. To view these records, please log in to your GovQA account.
Redactions have been made as appropriate per statute and are noted on the agency denial form/exemption log. If you wish to appeal my decision for redacting or withholding information in part or whole, you may do so by submitting the Appeals form to: Public Disclosure Appeals Office; PO Box 41139; Olympia, WA 98504-1139. Both the denial log and Appeals form have been uploaded to Gov.QA.
These documents are provided to you in accordance with the Public Records Act. By providing you these documents and/or information, the Department is not responsible for your use of this information or for any claims or liabilities that may result from your use or further dissemination.
Once you have viewed these records, I will continue processing a next installment. If you do not claim installment #1 within 30 days, the request will be administratively closed, and you will no longer be able to access the records.
Sincerely,
Tonja Monroe, Public Records Specialist
From: Dhruv Mehrotra
Hi Mrs. Monroe, thanks so much for this processing this request. I've reviewed the material you sent and would indeed like to go ahead with processing the next installments.
Thank you so much for your work going through this lengthy request. I really appreciate it.
Dhruv
From: Department of Corrections
--- Please respond above this line ---
Dhruv Mehrotra::
I am writing in follow up to my response sent September 18, 2023, and your review of installment #1 on September 19, 2023. I will begin processing the second installment of records and you can expect this next production of records within 40 business days, on or before, November 20, 2023.
Sincerely,
Tonja Monroe, Public Records Specialist
From: Dhruv Mehrotra
Hello, I just wanted to circle back about this request. Does the department have an estimated time frame for this?
From: Department of Corrections
--- Please respond above this line ---
Dhruv Mehrotra:
I am emailing in response to your correspondence dated November 8, 2023. You ask if the department has an estimated time frame for you request, P-36070, pertaining to records regarding Covenant Eyes software.
As stated in my last correspondence to you, dated September 21, 2023, we anticipate providing the next installment of records on or before November 20, 2023.
Sincerely,
Tonja Monroe, Public Records Specialist
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on May 21, 2023. You had previously indicated that it would be completed on Nov. 20, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #P036070-052123.
Thanks for your help, and let me know if further clarification is needed.
From: Department of Corrections
--- Please respond above this line ---
Dhruv Mehrotra:
This letter is regarding P-36070, your request for records regarding “Covenant Eyes” software.
I have sent the second installment of responsive records for a second level review and additional 7 business days is needed to complete this process. As soon as the review is complete, I will send the records. I will respond further to your request on or before November 30, 2023.
Sincerely,
Tonja Monroe, Public Records Specialist
From: Department of Corrections
--- Please respond above this line ---
Mr. Mehrotra:
This e-mail is in follow-up to my last correspondence to you regarding your public records request, P-36070. You requested records pertaining to the “Covenant Eyes" software. I have uploaded a second installment, which consists of 71 pages, to the request portal. To view these records, please log in to your GovQA account.
These documents are provided to you in accordance with the Public Records Act. By providing you these documents and/or information, the Department is not responsible for your use of this information or for any claims or liabilities that may result from your use or further dissemination.
Once you have viewed these records, I will continue processing a next installment. If you do not claim installment #2 within 30 days, the request will be administratively closed, and you will no longer be able to access the records.
Sincerely,
Tonja Monroe, Public Records Specialist
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