Agency access to data and finding what is considered proprietary

Meg Young filed this request with the Central Puget Sound Regional Transit Authority of Washington .
Tracking #

PD19-083

Status
Rejected

Communications

From: Meg Young

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

1. User manuals or documentation of SAP Business Objects and/or SAS used internally for managing ORCA data
2. User manuals or documentation related to ORCA card hardware owned by ORCA (e.g. validators)
3. Agency policy, guidance, or vendor agreements that address data sharing and interoperability between Vix and the makers of the ORCA card vending machines (Schiedt & Bachman)
4. Document listing names of "universes" and "fields" available in the SAP Business Objects application
5. Emails between employees of Sound Transit/ORCA and Vix regarding agency access to data for the Data Access and Reporting warehousing effort.
6. Requests for proposals, proposals submitted by vendors, and contracts, for the Next Gen ORCA system.
7. Any Sound Transit or ORCA retained documents describing the functioning of the "back office" reporting system, which has been described to me as owned by ORCA.

I also request that, if appropriate, fees be waived as I believe this request is for my PhD research at the University of Washington. These documents are to support to my PhD dissertation research in which I ask, "How do public transportation agencies work with private firms to enable policy programs that rely on continuous or geospatial data? What contextual and historical factors led to current system design and institutional configurations? How do stakeholders define the roles of their respective organizations?" More information on my dissertation is here: https://sites.uw.edu/dataintransit/

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your help! I look forward to receiving your response to this request and appreciate your time and help very much.

Sincerely,
Meg Young
Data Lab, UW Information School

From: Central Puget Sound Regional Transit Authority

This will acknowledge your request for the following:

1. User manuals or documentation of SAP Business Objects and/or SAS used internally for managing ORCA data;
2. User manuals or documentation related to ORCA card hardware owned by ORCA (e.g. validators);
3. Agency policy, guidance, or vendor agreements that address data sharing and interoperability between Vix and the makers of the ORCA card vending machines (Schiedt & Bachman);
4. Document listing names of "universes" and "fields" available in the SAP Business Objects application;
5. Emails between employees of Sound Transit/ORCA and Vix regarding agency access to data for the Data Access and Reporting warehousing effort;
6. Requests for proposals, proposals submitted by vendors, and contracts, for the Next Gen ORCA system; and,
7. Any Sound Transit or ORCA retained documents describing the functioning of the "back office" reporting system.

We received your request on February 19, 2019.

We may need to provide these records on an installment basis pursuant to RCW 42.56.080. Given our staffs' workload and the number of requests we are currently working on, we estimate that it will take another 5-6 weeks to identify and gather responsive records. We will contact you once we have the first installment ready for release.

Leigh Tennison
Legal Project Coordinator
Sound Transit
T: 206.903.7104

Connect with us
Facebook.com/SoundTransit<https://www.facebook.com/SoundTransit/>
Twitter.com/SoundTransit<https://twitter.com/soundtransit>
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From: Central Puget Sound Regional Transit Authority

Thank you for your email. We are working on your request and on track to provide records according to our original estimate of 5-6 weeks as given to you on February 25, 2019.

Sincerely,

Leigh Tennison
Legal Project Coordinator
Sound Transit
T: 206.903.7104
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From: Central Puget Sound Regional Transit Authority

Staff has assembled your first installment of records. This installment is responsive to item 6 and consists of 106 files totaling 496 mb of data from the following firms:

1. Vix Technology

2. INIT Innovations in Transportation

3. Conduent Transport Solutions

4. Parkeon

INIT marked its proposals as confidential and provided a redacted version that is available for release. If you would like the unredacted version, please let us know as soon as possible since we must notify INIT of your request and provide it the opportunity to protect the information it has marked proprietary and/or confidential from release. This third party notification process may include court action and may take an additional three to four weeks.

If you do not want the unredacted version, please send $5.15 to cover copy and mail charges. Make your check or money order payable to Sound Transit, 401 S. Jackson St., Seattle, WA 98104 and reference PD19-355 on your check/money order. Once we receive payment we will copy the records to a CD and mail it to you. If you would rather review the records here at Sound Transit, please contact me to schedule an appointment during normal business hours. If we do not hear from you or receive payment by May 5, 2019, we will conclude you no longer want these documents and will close this file.

We will continue to work on your request. We anticipate your next installment being available in 4-5 weeks. We will contact you when it is ready.

Sincerely,

Leigh Tennison
Legal Project Coordinator
Sound Transit
T: 206.903.7104

Connect with us
Facebook.com/SoundTransit<https://www.facebook.com/SoundTransit/>
Twitter.com/SoundTransit<https://twitter.com/soundtransit>
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From: Meg Young


To Whom It May Concern:

Please find enclosed a check for $5.15 to satisfy the fee associated with the attached public records request.

Thank you.

From: Central Puget Sound Regional Transit Authority

We closed this request on May 10, 2019 for non-payment. We receive payment on June 20, 2019. We will re-open this request and will mail your records this week. These records are responsive to item 6 and include Requests for Proposal submitted by:
1. Vix Technology
2. INIT Innovations in Transportation
3. Conduent Transport Solutions
4. Parkeon

This installment also includes the contract with INIT. Please note, any Federal Tax Identification numbers have been redacted pursuant to RCW 42.56.230.

We will continue to work on your next installment and anticipate it to be ready for release in approximately 5-6 weeks. We will contact you when it’s available.

Sincerely,

Leigh Tennison
Legal Project Coordinator
Sound Transit
T: 206.903.7104
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From: Central Puget Sound Regional Transit Authority

A first set of responsive documents from the agency, with more to be sent at a specified date.

From: Central Puget Sound Regional Transit Authority

Thank you for your email. We received payment for your first installment on June 20, 2019 and then re-opened your file. We mailed your first installment of records via regular U.S. Mail on June 28, 2019.

I advised you in my June 26, 2019 email that your next installment would be ready in approximately 5-6 weeks and we are on track to follow that estimate.

Sincerely,

Leigh Tennison
Legal Project Coordinator
Sound Transit
T: 206.903.7104
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From: Central Puget Sound Regional Transit Authority

We have your second installment ready for release consisting of the following records that are responsive to item 2 of your request:

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These records are too large to email at 29.7 mb. Please send $3.90 to cover copy and mail charges. Make your check or money order payable to Sound Transit, 401 S. Jackson St., Seattle, WA 98104 and reference PD19-083 on your check/money order. Once we receive payment we will copy the records to a CD and mail it to you. If you would rather review the records here at Sound Transit, please contact me to schedule an appointment during normal business hours. If we do not hear from you or receive payment by August 24, 2019, we will conclude you no longer want these documents and will close this file.

We are continuing to work on your request. We anticipate your next installment being available in approximately 5-6 weeks. We will contact you when it is ready.

Sincerely,

Leigh Tennison
Legal Project Coordinator
Sound Transit
T: 206.903.7104

Connect with us
Facebook.com/SoundTransit<https://www.facebook.com/SoundTransit/>
Twitter.com/SoundTransit<https://twitter.com/soundtransit>
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From: Meg Young


To Whom It May Concern:

Please find enclosed a check for $4.00 to satisfy the fee associated with the attached public records request.

Thank you.

From: Central Puget Sound Regional Transit Authority

A first set of responsive documents from the agency, with more to be sent at a specified date.

From: Central Puget Sound Regional Transit Authority

We received the $4.00 payment on September 30, 2019, and mailed the second installment on CD that same day.

We continue to work on the next installment and anticipate it will be ready for release in approximately one to two weeks. We will contact you when it is available.
Regards,

Linda Pierce
Legal Project Coordinator
Legal Department
Sound Transit
T: 206.903.7451

From: Central Puget Sound Regional Transit Authority

This will provide you with a status of your request.

We have identified responsive documents to items 1, 4 and 7 of your request. The ORCA contractor (Vix Technology) has requested third party notice before release of these documents. In response to third party notice we provided, Vix’s attorneys are requesting a copy of the documents as well as two weeks to review and determine if Temporary Restraining Order is necessary or not. The time for Vix to review has been changed to November 13, 2019.

If we do not hear from Vix’s attorneys by close of business on November 13, 2019, we will release the records to you. In any event, we will contact you again by November 15, 2019.

Sincerely,
Q’Deene Nagasawa

From: Central Puget Sound Regional Transit Authority

We have completed the third party notification process and we have the next installment of the following documents ready for release in response to items 1, 4 and 7 of your request.

Item 1
SEA-08301 Universe Design (also listed under item 7)
SEA-01804 Reports Operations Manual
SEA-04547 RFCS Online Reporting Configuration
SEA-06063 Auto Generating Reports Configuration
SEA-00833 RFCS Reporting Requirements (also listed under item 7)

Item 4 is addressed under docs listed for item 1.

Item 7
SEA-00180 RFCS Business Data Model
SEA-00560 System Data Definition
SEA-00833 RFCS Reporting Requirements (DR 111)
SEA-01307 Business Data Tables
SEA-01487 Reporting Export Interfaces
SEA-02513 Database View Design
SEA-02938 Report Hierarchy-Folder Structure
SEA-08301 Universe Design

These documents are too large to email, (40.3 MB, 12 Files). Please send $3.90 to cover copy and mail charges. Make your check payable to Sound Transit, 401 South Jackson, Seattle, WA 98104 and reference PD19-083 on your check. Once we receive payment we will copy the records to a DVD and mail it to you. If you would rather review the records here at Sound Transit, please contact me to schedule an appointment during normal business hours.

We are working on the next installment of records in response to the last item of your request (item 5 ). Given our staff’s current workload, holiday schedules and the number of requests we are currently handling we estimate it will take us an additional 5 to 6 weeks for the next installment. We will contact you again, once we have the next installment ready for release.

Sincerely,
Q’Deene Nagasawa

Q’Deene Nagasawa
Paralegal | Public Records Officer
Legal Department
Sound Transit
401 South Jackson
Seattle, WA 98104
(206) 689-4924
Fax: (206) 398-5222

Connect with us
facebook.com/SoundTransit<http://www.facebook.com/SoundTransit>
twitter.com/SoundTransit<http://www.twitter.com/SoundTransit>
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From: Central Puget Sound Regional Transit Authority

In follow up to our email below dated November 20, 2019, we have not received payment for the documents identified in the 1st installment. Please note that we are withholding from this production the following documents as these documents are exempt from disclosure under RCW.42.56.270.

SEA-00560 System Data Definition
SEA-01307 Business Data Tables

We continue to work on your request. Given our staff’s current workload, holiday schedules and the number of requests we are currently handling we estimate the next and final installment should be ready for release in 2-3 weeks.

If we do not receive payment by January 2, 2020, for the 1st installment we will conclude you no longer want access to the documents and will close your request file.

Sincerely,
Q’Deene Nagasawa

Q’Deene Nagasawa
Paralegal | Public Records Officer
Legal Department
Sound Transit
401 South Jackson
Seattle, WA 98104
(206) 689-4924
Fax: (206) 398-5222

Connect with us
facebook.com/SoundTransit<http://www.facebook.com/SoundTransit>
twitter.com/SoundTransit<http://www.twitter.com/SoundTransit>
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From: Meg Young

Dear Q'Deene,
I am very sorry for my delay, as in late 2019 I was undergoing a personal issue. Is it still possible to provide the payment to your office for these records? If not I understand and I hope you are doing alright. Thank you for your time.
Sincerely,
Meg

From: Central Puget Sound Regional Transit Authority

We have closed your case but you can resubmit your request by using our Public Disclosure Online Website. If you refer to your previous request PD19-083 that will make it easier for us and for you to obtain records and download from that site.

Here is a link: https://soundtransit.govqa.us/WEBAPP/_rs/(S(hjl2falz5phmn44cu4e0tqrv))/SupportHome.aspx

Once we receive the request we will upload the records and notify you.

Sincerely,
Q’Deene Nagasawa

Q’Deene Nagasawa
Paralegal | Public Records Officer
Legal Department
Sound Transit
401 South Jackson
Seattle, WA 98104
(206) 689-4924
Fax: (206) 398-5222

Connect with us
facebook.com/SoundTransit<http://www.facebook.com/SoundTransit>
twitter.com/SoundTransit<http://www.twitter.com/SoundTransit>
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From: Central Puget Sound Regional Transit Authority

We closed your request due to nonpayment.

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